Madhya Pradesh Home Department Satna UPS Tender 10 KVA IS 16242 Conforming, AVR 2026
Bid Publish Date
17-Oct-2026, 8:57 pm
Bid End Date
27-Oct-2026, 9:00 pm
EMD
₹20,000
Location
Progress
Key Highlights
- • OEM Authorization mandatory for all products; MAF form required
- • Delivery window strictly 15 days; 30 days leads to cancellation and EMD forfeiture
- • Local MP presence: MP GST certificate required; MP office proof documents
- • Minimum 5 years Govt/PSU experience in similar UPS categories
- • Demo unit may be requested during technical evaluation by SP office MAIHAR
- • Quantity variation up to 25% allowed during/after contract at contracted rates
- • Notarized 100 stamp paper affidavit for delivery terms and blacklisting declaration
- • All-inclusive rates; no additional charges; EMD ₹20,000 mandatory
Tender Overview
The Madhya Pradesh Home Department (Satna, 485001) invites bids for a 10 KVA online UPS with Battery conforming to IS 16242 (Part 1) and Line Interactive UPS with AVR (V2). Estimated value is not published; EMD is ₹20,000. Bidders must hold a Madhya Pradesh GST certificate, have a local MP office, and be OEM-authorized for all products. The procurement emphasizes strict delivery and local support requirements, with a 15-day delivery window and penalties if delivery exceeds 30 days. A minimum 5-year Govt/PSU supply experience is required, with a potential demo unit during technical evaluation and a local service center mandatorily in MP. The buy-back option clause allows quantity variation up to 25% during contract. This tender is targeted at AVRs and line-interactive UPS solutions, with compliance to procurement terms set by SP OFFICE MAIHAR.
Technical Specifications & Requirements
- Product category: 10 KVA Online UPS with Battery, IS 16242 (Part 1) compliant; Line Interactive UPS with AVR (V2)
- EMD: ₹20,000 (demanded as part of bid security)
- Delivery period: 15 days from order; failure to deliver within 30 days may cause order cancellation and EMD forfeiture
- Standards: IS 16242 (Part 1); OEM authorization required; local MP GST certificate mandatory
- Experience: Minimum 5 years supplying similar Govt/PSU products; potential demo unit during technical evaluation; mandatory local service center in MP
- Documentation: Notarized undertakings on stamp paper, PAN, GST, audited accounts, and two proofs of MP local office
- Pricing: All-inclusive rates with no extra charges; terms may include quantity variation up to 25% during/after contract
Terms, Conditions & Eligibility
- EMD: ₹20,000 (mandatory; hard copy submission)
- Annual turnover: Average of ₹50 Lakhs over last 3 financial years; audited accounts or CA certificate required
- OEM Authorization: Bidders must be OEM-authorized for all products; MAF form mandatory
- Local presence: Office in Madhya Pradesh; acceptable proofs include GST, property/electricity/lease documents
- Blacklisting: Notarized undertaking on ₹100 stamp paper; no Govt/PSU debarment in last 3 years
- Delivery penalties: 15-day delivery window; 30-day limit triggers cancellation and EMD forfeiture
- GST: MP GST certificate required; local procurement preference applies
- Demo: SP office MAIHAR may request a demo unit during evaluation
Key Specifications
-
Product: 10 KVA Online UPS with Battery conforming to IS 16242 (Part 1)
-
Category: Line Interactive UPS with AVR (V2)
-
EMD: ₹20,000
-
Delivery: 15 days; penalties after 30 days
-
Standards: IS 16242 (Part 1); MP GST certificate; OEM authorization
Terms & Conditions
-
Delivery period strictly 15 days; 30 days triggers cancellation and EMD forfeiture
-
EMD ₹20,000; mandatory submission with hard copy before bid end date
-
5 years Govt/PSU experience; OEM authorization for all products
Important Clauses
Payment Terms
All-inclusive rates; no extra charges; payment terms not explicitly stated; bidders to align with SP OFFICE MAIHAR norms
Delivery Schedule
Delivery within 15 days; failure to deliver within 30 days results in order cancellation and EMD forfeiture
Penalties/Liquidated Damages
Order cancellation and EMD forfeiture after 30 days; notional penalties to be detailed in purchase order
Bidder Eligibility
-
Average annual turnover ≥ ₹50 Lakhs in last 3 financial years
-
OEM authorization for all UPS products
-
MP-based local office and MP GST certificate
-
Notarized blacklisting affidavit on ₹100 stamp paper
-
≥ 5 years of Govt/PSU UPS supply experience
Tender Data
Bid Details
Quantity
23
Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Satna
Delivery Pincodes
485771
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prabhat Kumar Mishra | 485771,Office Of The Police Superintendent , Maihar Distt Maihar | Satna | Madhya Pradesh | 485771 | 3 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10053786.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Audited financial statements or Statutory CA certificate showing average turnover ≥ ₹50 Lakhs (last 3 financial years)
OEM Manufacturer Authorization Form (MAF) for all products
Proof of local MP office presence (GST, Electricity Bill, Property Tax, Lease, or Telephone Bill)
Notarized undertaking on ₹100 stamp paper for debarment/non-blacklisting
Delivery commitment letter: 15-day window and penalties acknowledgment
Notarized EMD submission affidavit; hard copy to be submitted before bid end date
Experience certificates showing ≥ 5 years in Govt/PSU UPS supplies
Technical bid documents and any required compliance certificates
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for UPS tender in Satna MP 2026 with IS 16242?
Bidders must meet eligibility: ₹20,000 EMD, 5 years Govt/PSU UPS supply experience, OEM authorization, MP GST certificate, and provide audited turnover ≥ ₹50 Lakhs for last 3 years. Submit notarized affidavits and demo unit if requested. Delivery must be 15 days; penalties apply after 30 days.
What documents are required for Madhya Pradesh UPS procurement in Satna?
Submit GST certificate, PAN, audited financials or CA certificate showing ₹50 Lakh turnover, OEM MAFF, proof of MP local office (GST/lease), notarized non-blacklisting affidavit, EMD ₹20,000, and experience certificates detailing 5+ years in Govt/PSU UPS projects.
What are the technical specifications for IS 16242 UPS in MP tender?
Bid references: 10 KVA Online UPS with Battery per IS 16242 Part 1 and Line Interactive UPS with AVR (V2). An OEM authorization form is mandatory; demo unit may be evaluated; include ISI/IS approvals if applicable and guaranteed compatibility with MP power grid.
When is the delivery deadline and penalties for late UPS delivery?
Delivery window is 15 days from order date; failure to deliver within 30 days triggers order cancellation and EMD forfeiture. Ensure readiness for prompt shipment and confirm stock availability before bid submission.
Which organization and location govern this IS 16242 UPS tender in MP?
Tender is issued by the Madhya Pradesh Home Department, SP OFFICE MAIHAR region; location priority is Satna, Madhya Pradesh (485001). Bids must be MP GST compliant and include MP-based service support.
What is required for OEM authorization in this MP UPS tender?
Bidders must provide Manufacturer Authorization Form (MAF) confirming OEM approval for all UPS products offered. This is mandatory to demonstrate product authenticity and post-sales support capability within MP.