Office Of Chief Electoral Officer Uttar Pradesh Printing & Photocopying Tender Raebareli 2025

Tender Overview

The Office Of Chief Electoral Officer, Uttar Pradesh invites bids for Printing and Photocopying Services in Raebareli (UP) with an estimated value of ₹2,510,290 and an EMD of ₹25,000. The scope includes supplying/printing on A4 (21.0 x 29.7 cm) monochrome materials, using papers provided by the service provider. The contract allows a 25% adjustment in quantity or duration at issue and post-issuance. The bidder must have a local service office in the consignee state and provide an escalation matrix for support. This tender emphasizes timely delivery and strict certificate compliance. A DD can be used for EMD, payable at Raebareli, with hardcopy delivery within 5 days of bid end/opening.

This opportunity targets suppliers with printing/photocopying capacity in Uttar Pradesh, and a demonstrated ability to handle government documentation under local procurement procedures. The inclusion of DD as EMI and the need for immediate service support reflect a procurement process oriented toward quick response and compliance.

Keywords and context for bidders include: tender in Raebareli, UP procurement, ISI/MIS-like certifications, and rapid delivery for electoral materials.

Technical Specifications & Requirements

• Estimated value: ₹2,510,290
• EMD: ₹25,000 (via Account Payee DD payable to District Election Officer Raebareli, must upload scanned DD proof and deliver hardcopy within 5 days of bid end/opening)
• Quantity/duration flexibility: up to 25% increase/decrease at contract issue; after issue, approved adjustment remains limited to 25%
• Delivery location: Raebareli, Uttar Pradesh; service office must be located within the same state
• Paper/format: A4 size, monochrome printing/copying; paper to be provided by the service provider
• Support/EScalation: must include a formal escalation matrix with telephone contacts
• Certificates: ensure submission of all certificates/documents requested in the bid document and ATC (if any) or corrigenda
• Compliance: non-submission of required documents leads to rejection
• Timelines: hardcopy EMD and documentation submission to buyer within 5 days of bid end/opening
• Internal controls: proof of service facility in state, online/offline support readiness

Terms, Conditions & Eligibility

• EMD: ₹25,000 via Demand Draft payable at Raebareli; scanned DD proof must be uploaded with bid; hardcopy to be delivered within 5 days of bid end/opening
• Delivery: delivery readiness and service support within state; escalation matrix provided
• Documents: bidders must upload all required certificates/documents per T&Cs/ATC; failure leads to rejection
• Eligibility criteria: local service office in Uttar Pradesh; capability to handle printing and photocopying workloads for electoral materials
• Option clause: quantity/duration may fluctuate up to 25% at contract issue
• Warranty/penalties: penalties or LD details are not specified in available data; ensure compliance with bid terms
• Payment terms: not explicitly detailed in available data; reference to standard procurement terms in T&Cs
• Other: strictly adhere to the buyer-added terms and submit all documents