GEM

Envis Centres Ministry of Environment Procurement - Experts Consultants Botanist Ecologist Wildlife Biologist Field Survey 2025

Posted

25 Oct 2025, 07:01 pm

Deadline

15 Nov 2025, 08:00 pm

Progress

Issue25 Oct 2025, 07:01 pm
AwardPending
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Quantity

1389

Category

ENGAGEMENT OF EXPERTS CONSULTANTS BOTANIST ECOLOGUST WILDLIFE BIOLOGIST ETC

Bid Type

Two Packet Bid

Categories 17

TRANSPORTATION RANGEFINDERS FOOTWEARS MARKET RESEARCH CAMERA POWER SURVEY EQUIPMENT GEAR SOFTWARE MAPPING SERVICE EQUIPMENT SAFETY BOOTS THEODOLITES WALKIE TALKIE DEVELOPMENT FIRE EXTINGUISHERS SOLAR CHARGER

Tender Overview

The organization is Envis Centres (environmental Information System) under the Ministry of Environment, Forest and Climate Change. The procurement covers engagement of EXPERTS CONSULTANTS (BOTANIST, ECOLOGIST, WILDLIFE BIOLOGIST, etc.), FIELD SURVEY and SAMPLING EXPENSES, TRANSPORT ALLOWANCES, FIELD EQUIPMENT, SOFTWARE LICENSES (GIS and QGIS plugins), DATA COLLECTION FORMATS/GUIDELINES, FIELD ENUMERATORS, LOCAL GUIDES/VOLUNTEERS, AWARENESS WORKSHOPS at 3 locations, printing of field manuals/species registers, and survey equipment procurement (GPS, rangefinders, camera traps, field gear). Estimated value and EMD are not disclosed; the package includes travel, accommodation, contigency, and 5% miscellaneous, with a DELIVERY framework linked to option clauses. The scope also includes data compilation, report writing, external validation workshops, and remote location support. The initiative emphasizes robust field operations, equipment readiness, and knowledge dissemination.

Technical Specifications & Requirements

  • Product/service categories: Expert DEC-LO/consultancy (botanist, ecologist, wildlife biologist), field survey setup, data collection formats, and awareness/engagement activities
  • Deliverables: 3 regional awareness workshops; field manuals (100 copies); species register; data collection templates; final camp report with validation
  • Equipment/software: GPS handheld devices, camera traps, survey gear, safety items, heavy-duty power banks and solar chargers, GIS mapping tools, QGIS plugins
  • Documentation: ISO 9001 certification for bidder or OEM; Material Test Certificate with supply; OEM authorizations where applicable
  • Service/compliance: Past project experience proof options; functional service centers in consignee state; contingency and travel support
  • Delivery/acceptance: Lab testing of materials; acceptance based on lab results; option clause allows 25% quantity variation during/after contract
  • Misc: Printing/formatting; travel/accommodation; remote support; onsite safety and field gear provisions

Terms, Conditions & Eligibility

  • EMD: Not explicitly disclosed; ensure bidder adherence to option clause for quantity adjustments up to 25%
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification
  • Material Test Certificate: Required with supply; buyer lab results govern acceptance
  • Past Experience: Proof via contract copies, execution certificates, or client-issued documents
  • Service Centers: Functional centers in each consignee state if carry-in warranty applies
  • Documentation: Mandatory certificates/documents per bid; missing docs may lead to rejection
  • Delivery: Standard delivery terms aligned with contract; extended delivery may apply per option clause
  • Compliance: Provisions on contingency, refurbishment, and field workshop validations

Key Specifications

  • Expert consultancy for botanist, ecologist, wildlife biologist roles

  • Field survey equipment: GPS handheld devices, camera traps, rangefinders

  • GIS software licenses and QGIS plugins, mapping modules

  • Printing of 100 field manuals and species registers

  • 3 location awareness workshops with travel/accommodation

  • Data collection formats, guidelines, and camp reporting formats

  • Contingency items including safety gear (fire extinguishers, safety boots) and power packs

Terms & Conditions

  • Option clause allows quantity variation up to 25% at contract signing and during currency

  • ISO 9001 certification required by bidder or OEM

  • Material Test Certificate mandatory; lab results determine acceptance

  • Past experience proof acceptable via multiple document types

  • Functional service centers required in consignee state for carry-in warranty

  • Travel, accommodation, contingency, and safety equipment included

Important Clauses

Payment Terms

Not explicitly stated; contract may include standard govt terms with supplier payments per delivery and acceptance

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time for option quantity as per formula with minimum 30 days

Penalties/Liquidated Damages

No explicit LD figures provided; standard government penalties may apply for late delivery or non-conformance per contract

Bidder Eligibility

  • Bidder or OEM must hold ISO 9001 certification

  • Past project experience proof via contract copies or client certificates

  • Functional service centers in the state of each consignee location

  • Supply of field survey equipment with Material Test Certificates

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ENGAGEMENT OF EXPERTS CONSULTANTS BOTANIST ECOLOGUST WILDLIFE BIOLOGIST ETC AS PER ATC 1 work [email protected] 20
2 FIELD SURVEY AND SAMPLING EXPENSES TRANSPORTATION ALLOWANCES EQUIPMENT ETC AS PER ATC 1 work [email protected] 20
3 DEVELOPMENT OF SAMP FAMEWORK DATA COLLECTION FORMATS AND GUIDELINES AS PER ATC 1 work [email protected] 20
4 FIELD ENUMERATORS LOCAL GUIDES VOLUNTEERS AS PER ATC 60 menday [email protected] 20
5 AWARENESS WORKSHOPS COMMUNITY INTERACTION 3 LOCATIONS AS PER ATC 3 nos [email protected] 20
6 PRINTING OF FIELD IDENTIFICATION MANUALS AND SPEICES REGISTER AS PER ATC 200 nos [email protected] 20
7 PROCUREMENT OF SURVEY EQUIPMENT GPS RANGEFINDERS CAMERA TRAPS FIELD GEAR AS PER ATC 1 work [email protected] 20
8 SOFTWARE LICENSE AND GIS MAPPING TOOLS QGIS PLUGINS MAPPING MODULES ETC AS PER ATC 1 work [email protected] 20
9 COMPILATION OF CAMP REPORT WRITING EDITING FORMATING PRINTING 100 COPIES AS PER ATC 1 work [email protected] 20
10 EXTERNAL REVIEW VALIDATION WORKSHOP WITH EXPERTS REGIONAL NATIONAL AS PER ATC 1 event [email protected] 20
11 TRAVEL AND ACCOMODATION FOR EXPERTS AND STAFFS REMOTE LOCATION SUPPORT AS PER ATC 1 work [email protected] 20
12 CONTIGENCY MISCELLANOEUS 5 PENCENT AS PER ATC 1 work [email protected] 20
13 HAND HELD FIRE BEATERS AS PER ATC 15 nos [email protected] 20
14 BACKPACK FIRE EXTINGUISHERS WATER TYPE 20 L AS PER ATC 30 nos [email protected] 20
15 FIRE RACKS FIRE SWATTERS AS PER ATC 20 nos [email protected] 20
16 SAFETY BOOTS AS PER ATC 55 set [email protected] 20
17 CANE STICKS AS PER ATC 5 nos [email protected] 20
18 GPS HANDHELD DEVICES AS PER ATC 2 nos [email protected] 20
19 DENSIOMETER AS PER ATC 1 nos [email protected] 20
20 DIGITAL WIRELESS COMMUNICATION SETS WALKIE TALKIE AS PER ATC 4 set [email protected] 20
21 RECHARGEABLE LED SEARCHLIGHTS TORCHES SMALL BUT HIGH RANGE AS PER ATC 10 nos [email protected] 20
22 SURVEY MEASURING TAPE 100M AND ACCESSIORIES AS PER ATC 5 nos [email protected] 20
23 HEAVY DUTY POWER BANK AND SOLAR CHARGER KIT AS PER ATC 3 nos [email protected] 20
24 CONTIGENCY MINOR REPAIR UNFORESEEN OF FIRE STATIONS AS PER ATC 1 work [email protected] 20
25 COMPUTER SYSTEM DESKTOP WITH MULTI FUNCTION PRINTER FOR FIRE MONITORING AND RECORD AS PER ATC 1 nos [email protected] 20
26 ENGAGEMENT OF SEASONAL LABOURERS FIRE WATCHER ENGAGEMENT AS PER ATC 965 menday [email protected] 20

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates / proof of past projects

4

Financial statements / financial stability documents

5

EMD documentation (if applicable) and security deposit

6

ISO 9001 certificate ( bidder or OEM )

7

Material Test Certificate for supplied items

8

OEM authorizations / product certifications

9

Technical bid documents demonstrating compliance with ATC/corrigendum

10

Proof of functional service centers in relevant states

11

Contract copies or execution certificates for past experience

12

Any other documents specified in bid terms

Frequently Asked Questions

How to bid for environmental survey consultancy tender in India 2025?

Bidders must meet ISO 9001, provide past project proof, and submit GST/PAN plus EMD documents. Ensure OEM authorizations, field equipment MST certificates, and three regional workshop plans. Follow the terms for 25% quantity variation and delivery timelines tied to original delivery order.

What documents are required for the Envis Centres procurement bid 2025?

Required documents include GST certificate, PAN, experience proofs, financial statements, ISO 9001 certificate, Material Test Certificate, OEM authorizations, past contract copies, service center proof, and any bid-specific ATC-compliant certificates submitted with the technical bid.

What standards must bidders meet for this environmental project tender?

Bidders must hold ISO 9001 certification (either bidder or OEM). Materials require Material Test Certificates; lab acceptance governs item eligibility. Past experience proofs acceptable via multiple documented forms, and service centers must exist in consignee states for carry-in warranty scenarios.

What is the delivery variation allowance in this procurement tender?

The buyer may increase or decrease quantity by up to 25% at contract placement and during the currency period. Delivery time adjusts proportionally with the extended period, but minimum 30 days applies when calculating extended time.

What equipment and software are specified for field surveys in this tender?

Required items include GPS handheld devices, camera traps, rangefinders, field gear, safety equipment, heavy-duty power banks, solar chargers, and GIS software licenses with QGIS plugins or mapping modules for data collection and mapping.

What are the key eligibility criteria for the field survey consultant role?

Eligibility includes demonstrable experience in environmental field surveys (botanist/ecologist/wildlife biologist), ISO 9001 compliance, capability to supply field manuals and species registers, and availability of service centers in relevant states for warranty/compliance support.

How are payments and acceptance determined in this tender?

Payments follow government terms upon delivery and acceptance. Material Test Certificates must accompany supply; lab results dictate acceptance. Delivery timelines align with last date of original order, with potential extensions under the 25% quantity option clause.

What is required for past project experience verification in this bid?

Proof can be contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes. This flexibility helps bidders demonstrate relevant environmental survey experience for botanist/ecologist roles.

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