Indian Army AMBALA High Mast 16 Mtr LED Flood Light Tender 2026 Modern Lighting & Installations
Progress
RAKey Highlights
- • Brand/OEM requirements: OEM-certified installation and OEM authorization needed
- • Technical standards: End User Certificate format, Malicious Code Certificate, data sheet alignment
- • Special clauses: Option to increase/decrease quantity up to 25% with proportional delivery time adjustment
- • Eligibility: No liquidation or bankruptcy; provide undertaking; PAN and GSTIN mandatory
- • Warranty/AMCs: Not explicitly stated; align with typical defense hardware support expectations
- • Penalties: Not specified; ensure strict data-sheet matching to avoid rejection
- • Delivery: 16 m high mast with 200W LED flood lights and associated electrical hardware, ready for commissioning
- • Delivery location: AMBALA, HARYANA 133001; turnkey installation and commissioning
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a comprehensive lighting and electrical package in AMBALA, HARYANA. The procurement covers a High Mast Pole 16 Mtr with Rope and Pulley, LED Flood Light 200W, Junction Box with MCB, Invertor 200 VA with Battery Bank, Control Panel, Cabling and Accessories, Earthing System, Lightning Arrester, and full Installation, Testing and Commissioning. Estimated value is ₹500,000. The scope emphasizes OEM or OEM-certified installation capability and end-to-end deployment, including testing and commissioning by qualified personnel. The option clause allows quantity adjustments up to ±25% during or after contract award, with delivery periods recalculated accordingly. This tender requires strict data-sheet alignment and adherence to the buyer’s data sheet to avoid rejection. Unique aspects include the emphasis on Malicious Code Certificate, OEM authorization, and End User Certificate handling as per buyer formats. This opportunity targets suppliers with proven hardware deployment experience for security-focused infrastructure in defense sectors and a capability to perform installation and training when applicable. The procurement is location-specific to AMBALA and seeks a turnkey lighting solution with rigorous documentation and after-sales commitments.
Technical Specifications & Requirements
- Product scope includes 16 Mtr high mast with rope/pulley, LED Flood Light 200W, Junction Box with MCB, Inverter 200 VA with Battery Bank, Control Panel, and complete Cabling, Earthing, Lightning Arrester.
- Installation, Testing and Commissioning to be conducted by OEM/OEM-certified resources or OEM-authorized resellers.
- Mandatory certificates: End User Certificate in buyer format; Malicious Code Certificate; Manufacturer Authorization.
- Data sheet alignment: Uploaded data sheet must match offered product specifications; mismatches may lead to bid rejection.
- Data sheet submission: Included with bid; ensure BOM, model numbers, capacities, and warranty terms are explicit.
- Delivery terms: Option clause allows quantity variation up to 25%; delivery periods adjusted as per the formula described in the terms.
- EMD/financials: Specifics not provided; bidders must align with standard government procurement finance disclosures and vendor data requirements.
- Quality & compliance: OEM-certified installation ensures proper commissioning and performance.
- Warranty/after-sales: Not explicitly stated; deduced from OEM/installed equipment standards and service expectations.
Terms, Conditions & Eligibility
- EMD details: Not specified in the tender text; bidders should prepare the standard EMD submission per government norms.
- Delivery schedule: Delivery period starts from the last date of the original delivery order; extension rules apply with the 30-day minimum when adjusting quantities.
- Payment terms: Not explicitly specified; bidders should expect standard government terms involving invoice-based payment post-acceptance.
- Documents required: PAN Card, GSTIN, cancelled cheque, EFT mandate; Data Sheet; End User Certificate; Manufacturer Authorization.
- Product data sheet: Must be uploaded and match the offered product; mismatch risks rejection.
- Installation responsibility: Only OEM/OEM-certified resources or OEM-authorized resellers to perform installation, commissioning, testing, and training.
- Malicious code certificate: Required; ensures hardware/software is free from embedded malicious code.
- Vendor qualification: No liquidation or bankruptcy; provide undertaking; vendor code creation as part of process.
- BOQ status: 8 items listed with N/A quantities; data appears incomplete; bidders should seek clarifications before submission.
Key Specifications
-
- High Mast: 16 Mtr with Rope and Pulley
-
- LED Flood Light: 200W
-
- Junction Box: with MCB
-
- Inverter: 200 VA with Battery Bank
-
- Control Panel and associated Cabling
-
- Earthing System and Lightning Arrester
-
- Installation, Testing and Commissioning by OEM/OEM-Certified resource
Terms & Conditions
-
Option clause allows ±25% quantity change with adjusted delivery period
-
Data sheet alignment required; mismatches may lead to rejection
-
OEM authorization and End User Certificate mandated
-
Malicious Code Certificate to be uploaded with bid
-
Installation by OEM-certified personnel only
-
GSTIN, PAN, cancelled cheque, EFT mandate required
Important Clauses
Payment Terms
Not explicitly specified; bidders should prepare for standard government payment after acceptance and delivery.
Delivery Schedule
Delivery period commences from the last date of original delivery order; additional time proportional to quantity variation, minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should assume standard LDs for late delivery in defense tenders and seek clarity.
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Must provide undertaking confirming financial stability
-
OEM authorization or OEM-certified installation capability
Reverse Auction Schedule
Start
01-Sep-2026, 7:00 pm
End
02-Sep-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
14
Category
High Mast Pole 16 Mtr with Rope and Pulley
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Pole 16 Mtr with Rope and Pulley , LED Flood Light 200W , Junction Box with MCB , Invertor 200 VA with Bty bank , Control Panel, Cabling and Accessories , Earthing System , Lightning Arrester , Installation, Testing and Commissioning
Pre-Bid & Qualification
Pre-Bid Date
18-08-2026 14:00:00
Pre-Bid Venue
40 Arty Div Sig Regt (AREN), Ambala Cantt Haryana 133001
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 1 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9576352.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
High Mast Pole 16 Mtr with Rope and Pulley
High Mast Pole 16 Mtr with Rope and Pully
LED Flood Light 200W
LED Flood Light 200W
Junction Box with MCB
Junction Box with MCB
Invertor 200 VA with Bty bank
Invertor 200 VA with Bty bank
Control Panel, Cabling and Accessories
Control Panel, Cabling and Accessories
Earthing System
Earthing System
Lightning Arrester
Lightning Arrester
Installation, Testing and Commissioning
Installation, Testing & Commissioning
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | High Mast Pole 16 Mtr with Rope and Pulley | High Mast Pole 16 Mtr with Rope and Pully | 1 | set | kamble@2020 | 90 | |
| 2 | LED Flood Light 200W | LED Flood Light 200W | 6 | nos | kamble@2020 | 90 | |
| 3 | Junction Box with MCB | Junction Box with MCB | 1 | set | kamble@2020 | 90 | |
| 4 | Invertor 200 VA with Bty bank | Invertor 200 VA with Bty bank | 1 | set | kamble@2020 | 90 | |
| 5 | Control Panel, Cabling and Accessories | Control Panel, Cabling and Accessories | 1 | nos | kamble@2020 | 90 | |
| 6 | Earthing System | Earthing System | 2 | nos | kamble@2020 | 90 | |
| 7 | Lightning Arrester | Lightning Arrester | 1 | nos | kamble@2020 | 90 | |
| 8 | Installation, Testing and Commissioning | Installation, Testing & Commissioning | 1 | job | kamble@2020 | 90 |
Categories
33
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product(s)
End User Certificate (Buyer format)
Manufacturer Authorization (for OEM/Reseller)
Malicious Code Certificate
Frequently Asked Questions
Key insights about HARYANA tender market
What documents are required for the security lighting tender in Ambala?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, data sheet of offered products, End User Certificate in the buyer format, and Manufacturer Authorization if not OEM directly. Ensure Malicious Code Certificate is uploaded and data sheet matches the offered model to avoid rejection.
How is quantity variation handled in the Ambala high mast tender 2026?
The purchaser may vary quantity up to ±25% of the bid quantity at contract award and during the contract currency. Delivery time is recalculated based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the installation requirements for the Ambala LED lighting package?
Installation, commissioning, testing, and training must be performed by OEM or OEM-certified resources or OEM-authorized resellers. The bidder must provide documentation confirming authorized installation capability and ensure data-sheet alignment with the offered product.
What standards or certificates must accompany the bid for Ambala lighting?
Bids must include End User Certificate in the buyer format and a Malicious Code Certificate. A Manufacturer Authorization may be required if the vendor is not the OEM, ensuring compliance with security and quality standards.
What is the expected scope of supply for the Ambala tender?
The scope encompasses a 16 m high mast with rope/pulley, 200W LED flood lights, junction boxes with MCB, 200 VA inverter with battery bank, control panel, cabling, earthing, lightning arrester, plus installation and commissioning services.
How will data-sheet alignment impact bid acceptance in Ambala?
Data sheets must precisely match the offered hardware specifications. Any unexplained mismatch can lead to bid rejection, so verify model numbers, capacity, voltage, and warranty terms before submission.
What is the role of OEM authorization in this defense tender in Haryana?
If the bidder is not the OEM, an OEM Authorization is required to prove authorized supply and installation capability. This ensures proper warranty support, service, and compliance with defense procurement norms.
When is the bid submission deadline for the Ambala lighting package?
The tender text does not specify an explicit deadline; bidders should monitor the procurement portal for release notices and ensure submission with all mandatory documents, data sheets, and certificates before the stated closing date.