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GEM

Central Bureau Of Investigation Scanner (V3) & Multifunction Printer Tender India 2026 IS 9001

Bid Publish Date

30-Jan-2026, 1:42 pm

Bid End Date

09-Feb-2026, 2:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

Issue30-Jan-2026, 1:42 pm
Technical02-Jul-2026, 4:52 pm
AwardPending
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Quantity

2

Category

Scanner (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization for distributors; Indian after-sales support for imported items
  • • Technical standards: ISO 9001 certification; BIS/type test certificates; Material Test Certificate
  • • Special clauses: quantity variation up to 25% at order and during contract at contracted rates
  • • Eligibility criteria: minimum turnover (not quantified here); GST invoicing via GeM with GST portal screenshot
  • • Warranty/AMC: on-site warranty; detailed terms to be provided in ATC
  • • Penalties/LD: penalties or liquidated damages defined in ATC; not enumerated here
  • • Delivery/installation: Scope includes installation, testing, commissioning; delivery period linked to option clause
  • • Delivery location: India; after-sales service in India by OEM or Authorized Seller

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

Organization: Central Bureau Of Investigation; product category: Scanner (V3) and Multifunction Printer (Print, Scan, Copy); location: India; scope: supply, installation, testing and commissioning of scanner and multifunction printer with document feeder capabilities and on-site warranty; quantities/value: not disclosed; unique aspects: option to increase/decrease quantity up to 25%, extended delivery timelines, OEM authorization required. This tender emphasizes document feeder performance, duplex and ADF capacity, and on-site warranty, with mandatory certification clauses. The contract includes flexible delivery and OEM support requirements, making post-sale service critical for government use. The procurement is positioned to secure ISI/BIS-type approvals and ISO 9001 compliance as part of supplier qualifications, with emphasis on on-site installation and training. The tender also requires GST-compliant invoicing via GeM and supplier authorization from OEM for imported items. The bid is framed to ensure a tightly defined supply chain and post-sale service presence in India for sustained operation during the contract period.

Technical Specifications & Requirements

  • Scanner Type, Maximum Scan Size, Maximum Optical Resolution (DPI)
  • Simplex Colour Scan Speed (200 dpi) with Document Feeder (ppm)
  • Duplex Colour Scan Speed (ipm) for Document Feeder
  • Duplex Scanning capability
  • ADF Tray Capacity at 75 GSM (sheets)
  • On Site Warranty (years)
  • Description of Stores, Print Technology, Type of Printing
  • Print Paper Size and Minimum Print Speeds (ISO/IEC 24734) in A4 Mono/Color and A3 Mono/Color
  • Auto Duplexing (2-sided) and Original Document Feeder Type
  • Main Paper Tray Count and Connectivity
  • Compliance notes: ISO 9001, BIS/type test certificates and Material Test Certificate as specified; OEM authorization if applicable; GST invoice documentation; and post-sale service requirements.

Terms, Conditions & Eligibility

  • EMD and financial/certification requirements are specified via ATC; exact amount not disclosed in the available data
  • Turnover requirement: minimum average annual financial turnover as per terms (not quantified here)
  • Delivery terms: supply, installation, testing, commissioning; delivery timelines linked to option clause (up to 25% quantity variation)
  • Payment terms: GST-compliant invoicing; details to be shared in ATC; authorized OEM support mandatory for imported products
  • Documentation: OEM authorization, ISO 9001 certificate, BIS/type test certificates, material test certificates
  • Warranty/penalties: On-site warranty terms; LD or penalties to be defined in ATC
  • Vendor eligibility: requirement for manufacturer/SERVICE provider authorization and Indian after-sales support for imported products
  • Submission: bid must include all certificates and attachments as per ATC; non-compliance may lead to rejection

Key Specifications

  • Scanner Type: [specified in tender data]

  • Maximum Scan Size: [specified in tender data]

  • Maximum Optical Resolution: [specified in tender data] DPI

  • Simplex Colour Scan Speed (200 dpi) with Document Feeder: [X] ppm

  • Duplex Colour Scan Speed for Document Feeder: [Y] ipm

  • ADF Tray Capacity (75 GSM): [Z] sheets

  • On Site Warranty: [N] years

  • Print Technology: [specified]

  • Print Paper Size: [specified]

  • ISO/IEC 24734 speeds: A4 Mono/Color and A3 Mono/Color

  • Auto Duplexing: Yes/No

  • Original Document Feeder Type: [type]

  • Main Paper Tray: [count]

  • Connectivity: [types]

Terms & Conditions

  • 25% quantity variation allowed during contract

  • OEM authorization required for distributors

  • ISO 9001 and BIS/type test certificates mandatory

  • Material Test Certificate to be submitted with supply

  • GST invoicing and GeM GST portal proof required

  • On-site warranty and post-sale service expectations

Important Clauses

Payment Terms

GST-compliant invoicing; OEM support for imports; payment terms to be clarified in ATC

Delivery Schedule

Delivery period subject to option clause; extended delivery time formula provided; minimum 30 days if extended

Penalties/Liquidated Damages

Penalties/LD terms to be specified in ATC; potential for delay-based charges

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Authorized OEM authorization for distributors (where applicable)

  • Indian after-sales support capability for imported equipment

  • GST registration with GST invoice generation capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Scanner (V3) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)

Authority Records

MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONSPERSONNEL AND TRAINING DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 6

GeM-Bidding-8907096.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed, Integrated Sheet Fed & Flat Bed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply/installations

4

Audited financial statements / turnover proof

5

EMD/Security deposit documents (as per ATC)

6

OEM authorization / manufacturer authorization

7

ISO 9001 certification for bidder or OEM

8

BIS/type test certificates and other product-specific certificates

9

Material Test Certificate

10

GST invoice samples and GST portal payment confirmation

Technical Results

S.No Seller Item Date Status
1
Global Enterprise Solution   Under PMA
Make : Canon Model : DR-S350NW with 3 years warranty07-02-2026 16:52:07
2
LASER SYSTMS PRIVATE LIMITED   Under PMA
Make : Canon Model : DR-G2110 with 3 years warranty09-02-2026 12:34:53
3
P.C. FORMS AND STATIONERY   Under PMA
Make : hp Model : HP SJ Enterprise Flow N6600 fnw1 + 3yrs Warranty09-02-2026 13:59:39
4
Sai Systems & Communications   Under PMA
Make : hp Model : HP SJ Enterprise Flow N6600 fnw1 + 3yrs Warranty09-02-2026 07:58:39
5
SHREE INFO SYSTEM SOLUTIONS PRIVATE LIMITED   Under PMA
Make : Canon Model : DR-G2110 with 3 years warranty09-02-2026 13:57:27
6
Yaru Tech   Under PMA
Make : hp Model : HP SJ Enterprise Flow N6600 fnw1 + 3yrs Warranty08-02-2026 01:05:01

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for a scanner and MFP tender in India 2026?

Bidders must submit OEM authorization, ISO 9001 certificates, BIS/type test certificates, Material Test Certificate, GST registration and GST compliant invoice, plus experience certificates for similar supply. The contract allows a 25% quantity variation; delivery terms and payment specifics are in the ATC. Ensure GeM portal readiness.

What documents are required for CB I scanner procurement in 2026?

Required documents include GST certificate, PAN, turnover proofs, OEM authorization, ISO 9001 certificate, BIS/type test certificates, Material Test Certificate, and GST invoice samples. Include experience certificates for comparable supply, and ensure Indian after-sales support for imported items.

What are the technical standards for the scanner tender in India?

Tenders require ISO 9001 certification; BIS/type test certificates; Material Test Certificate. Specifications cover scanner type, maximum scan size, DPI, ADF capacity, duplex scanning, and connectivity. Compliance with ISO/IEC 24734 speeds for A4/A3 and mono/color is essential.

When is the delivery period and option clause for quantity changes?

Delivery terms allow a 25% quantity increase/decrease at contract award and during the currency of the contract. Delivery time calculations consider extended periods with a minimum 30 days, derived from the increased/original quantities and period.

What is required for imported scanner equipment in this bid?

Imported items require OEM registration and Indian after-sales service capability. Submit OEM authorization and a certificate confirming the registered Indian office for service support; ensure GST-compliant invoicing and on-site installation/commissioning.

What are the on-site warranty expectations for the scanner/MFP bid?

An on-site warranty is required for the equipment; exact duration (years) will be stated in ATC. Expect service support to include installation, testing, commissioning, and a defined response time for maintenance and parts replacement.

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