Bharat Heavy Electricals Limited Security Goods Tender Procurement 2026 - 25% Quantity Flexibility, GST, Data Sheet

Tender Overview

Bharat Heavy Electricals Limited (BHEL), operating under the Department of Heavy Industry, invites bids for the supply of Goods across 9 line items under a single scope of supply. The tender specifies an option clause allowing a 25% increase/decrease in quantity at contract, with extended delivery periods calculated by a defined formula. Bidders must ensure products have a minimum of 2 years residual market life and are not end-of-life at the OEM. The contract requires data sheet alignment with offered specifications, GST handling, and GST invoice compliance. Unique administrative requirements include PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization where applicable. The procurement emphasizes that the invoice must be in the consignee’s name with the consignee GSTIN, and GST payment proofs must accompany invoicing on the GeM portal. Scope indicates a pure supply of goods. The 9-item BOQ lists are non-detailed (N/A), suggesting a general goods procurement rather than a highly specified equipment build. This tender places emphasis on document completeness, data-sheet verification, and End User/Manufacturer authorizations where needed.

Technical Specifications & Requirements

• Quantity adjustment: up to 25% of bid/contract quantity during placement and currency of contract
• Delivery period methodology: additional time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extended period may be capped by original delivery
• Market life: offered goods must have at least 2 years residual market life; not declared EOL by OEM
• Documentation: upload Data Sheet; ensure alignment with bid parameters; mismatch risks rejection
• GST handling: GST payable by bidder; refund/adjustment as per actuals; GST invoice to be uploaded with payment proof on GeM
• Invoices: issued in the name of the consignee with their GSTIN; GeM GST screenshot required
• End User/Manufacturer authorization: applicable to non-OEM bidders; provide End User/MA if needed
• Scope: Bid price to include all costs for the supply of goods; no service component explicit

Terms, Conditions & Eligibility

• EMD/guarantee: Not stated; bidders must adhere to standard GeM submission requirements and vendor code creation
• Eligibility criteria: Not explicitly listed; rely on data-sheet verification, data-sheet match, and OEM authorization where applicable
• Delivery terms: As per option clause; extended delivery aligned to original delivery period with minimum 30 days
• Payment terms: GST-based invoicing; payment terms not explicitly specified beyond GST compliance
• Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet uploaded; End User/MA as applicable
• Obsolescence clause: Products should not be obsolete within 2 years of bid; must be vendor-market-fit
• Invoice requirements: Invoicing to consignee with GSTIN; GST portal payment confirmation required
• BOQ: 9 items; no quantity values specified; treat as generic goods procurement
• OEM Authorization: Required for authorized distributors/service providers; include with bid