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GEM

Eastern Coalfields Limited Bushing, Service Kit, Hose Assembly & Related Items Tender Bardhaman West Bengal 2026

Bid Publish Date

02-Jun-2026, 1:43 pm

Bid End Date

23-Jun-2026, 2:00 pm

EMD

₹16,700

Location

BARDHAMAN , WEST BENGAL
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Progress

Issue02-Jun-2026, 1:43 pm
AwardPending
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Quantity

119

Category

SEAL KIT HOIST CYLINDER

Bid Type

Two Packet Bid

Key Highlights

  • • Critical items: bushings, service kits, hose assemblies, seals, O-rings, hour meters, back-up switches, automotive wires (red/green), limit switches, nut, neutral switch, and seal kits.
  • • EMD amount: ₹16,700; delivery and quantity variation up to 25% during and after contract.
  • • GST handling: bidder responsible for GST; reimbursement based on actuals or quoted rate (whichever lower).
  • • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate required.
  • • No specific technical standards listed; generic terms imply standard automotive/repair parts compatibility.
  • • Assignment and subcontracting require buyer's written consent; joint liability remains with seller.

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids in Bardhaman, West Bengal (713101) for a bundle of OEM spare parts including bushing, service kit, hose assembly, hour meter, back-up switch, automotive wires (red/green), O-ring, seal kit, retarder valve repair kit, nut, neutral switch, and related items. The tender lists a total of 17 items in the BOQ with an estimated value not disclosed and an EMD of ₹16,700. The scope references multiple automotive and hydraulic components, indicating a broad supply of critical maintenance spares under a single contract, with quantity fluctuation options up to ±25% and extended delivery mechanics. The award will likely hinge on price, delivery capability, and compliance with contract terms.

Technical Specifications & Requirements

  • Delivery terms: option clause allows ±25% quantity variation at contracted rates; delivery period to start from last date of original delivery order; extended time proportional to quantity, minimum 30 days; possible extension up to original delivery period.
  • GST: bidders must determine applicable GST; reimbursement as actuals or at quoted rate, whichever is lower.
  • Vendor code & prerequisites: bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.
  • Contractual risk controls: prohibition on assignment or subcontracting without prior written consent; joint liability remains with seller.

Terms, Conditions & Eligibility

  • EMD: ₹16,700 (as per tender data).
  • Delivery: follows option clause; extended delivery time formula provided; minimum 30 days.
  • Documents required at bid: PAN copy, GSTIN copy, cancelled cheque, EFT mandate copy.
  • GST handling: GST applicability to be decided by bidder; reimbursement policy described.
  • Termination conditions: for non-compliance, delivery failure, or insolvency; seller liable alongside assignee.
  • Liability: seller remains liable for performance regardless of assignment/sub-contract.

Key Specifications

  • Total BOQ items: 17

  • EMD: ₹16,700

  • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • GST reimbursement policy: actuals or quoted rate (whichever lower)

  • Vendor code submission: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Option clause enables ±25% quantity variation during and after contract at contracted rates

  • GST determination and reimbursement mechanics as described; bidder bears GST responsibility

  • No subcontracting without buyer consent; seller liable jointly with any sub-contractor

Important Clauses

Payment Terms

GST handling by bidder with potential reimbursement; EMD amount fixed at ₹16,700; no explicit payment schedule provided in data.

Delivery Schedule

Delivery period originates from last date of original delivery order; extended time calculated by quantity formula with minimum 30 days.

Penalties/Liquidated Damages

Termination rights stated for non-compliance, delayed delivery, or insolvency; penalties via contract termination and performance risk.

Bidder Eligibility

  • Must provide PAN and GSTIN

  • Must submit EFT mandate & cancelled cheque

  • No explicit project experience requirement listed; supplier should meet standard procurement and supply capability for spare parts

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

BUSHING , SERVICE KIT , HOSE ASSY. , HOUR METER , BACKUP SWITCH , AUTOMOTIVE WIRE RED , AUTOMOTIVE WIRE GREEN , HOSE. , LIMIT SWITCH , HOSE ASSY , SEAL , SEAL KIT , RETARDER VALVE REPAIR KIT , O RING , M00034166 NUT , NEUTRAL SWITCH , SEAL KIT HOIST CYLINDER

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED
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Documents 4

GeM-Bidding-9408943.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 17 Items Sign in for GEM prices

#1

BUSHING

E12641337

2 nos Delivery: 21 days
#2

SERVICE KIT

5663505014

2 nos Delivery: 21 days
#3

HOSE ASSY.

V0315

6 nos Delivery: 21 days
#4

HOUR METER

935EG11417

12 nos Delivery: 21 days
#5

BACKUP SWITCH

985EG82069

12 nos Delivery: 21 days
#6

AUTOMOTIVE WIRE RED

M5203

4 nos Delivery: 21 days
#7

AUTOMOTIVE WIRE GREEN

M5210

4 nos Delivery: 21 days
#8

HOSE.

H9490

4 nos Delivery: 21 days
#9

LIMIT SWITCH

110EG81323

4 nos Delivery: 21 days
#10

HOSE ASSY

V0327

2 nos Delivery: 21 days
#11

SEAL

126CV91148

27 nos Delivery: 21 days
#12

SEAL KIT

955HC00017

2 nos Delivery: 21 days
#13

RETARDER VALVE REPAIR KIT

955BR02097

4 nos Delivery: 21 days
#14

O RING

U00030401

10 nos Delivery: 21 days
#15

M00034166 NUT

M00034166

10 nos Delivery: 21 days
#16

NEUTRAL SWITCH

125EG91672

12 nos Delivery: 21 days
#17

SEAL KIT HOIST CYLINDER

955HC00025

2 nos Delivery: 21 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Copy of cancelled cheque

4

Copy of EFT mandate (certified by bank)

5

GSTIN certificate

6

Experience certificates (if applicable)

7

OEM authorizations or supplier certifications (if available)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid in the Bardhaman bushings tender with OEM parts?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation, along with GST details. Include EMD ₹16,700 and confirm capability to supply 17-item BOM including bushings, seals, hoses, and wires. Ensure compliance with option-driven delivery terms and contract termination clauses.

What documents are required for submission in this Eastern Coalfields tender?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate, GST registration, and any OEM authorizations. Include experience certificates if available and financial statements if requested. Maintain alignment with vendor code creation requirements and ensure bid is compliant with GST reimbursement terms.

What are the delivery terms for quantity variations in this tender?

The contract permits ±25% quantity variation at contracted rates. Delivery starts from the last date of the original delivery order; extended time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount for the Bardhaman procurement of spare parts?

The Earnest Money Deposit is ₹16,700. Affirm payment method acceptable to the buyer; ensure EMD accompanies the bid to avoid disqualification and to secure performance risk reduction.

Are there specific GST implications bidders should plan for this bid?

GST must be determined by the bidder. The purchaser will reimburse GST at actuals or at the quoted rate, whichever is lower, subject to the bid’s GST percentage. Prepare GSTIN documentation accordingly.

What items are included under the 17-item BOQ in this tender?

The 17 items cover bushings, service kits, hose assemblies, hour meters, back-up switches, automotive wires (red/green), seal kits, O-rings, nuts, neutral switches, limit switches, and related automotive/manual components; exact part numbers are not disclosed in the data.

What are the termination triggers for this coal sector tender?

Buyer may terminate for material term non-compliance, inability to deliver within stipulated delivery periods, failure to replace defective materials, insolvency, or general assignment for creditors. Sellers remain jointly liable throughout performance.

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