Chittaranjan Locomotive Works Inverter Based LED Street Light Tender Bardhaman West Bengal 2026
Bid Publish Date
09-Sep-2026, 4:38 pm
Bid End Date
19-Sep-2026, 5:00 pm
Location
Progress
Tender Overview
Organization: Chittaranjan Locomotive Works, Indian Railways, Bardhaman, West Bengal. Product: Inverter Based LED Street Light (V2). Location: Bardhaman 713101, West Bengal. Estimated Value: Not disclosed; Quantity flexibility: up to 25% increase during contract. Delivery terms: baseline schedule tied to original delivery date; extension governed by option clause. The bid emphasizes data sheet alignment, OEM authorization, GST compliance, and post-receipt inspection by DyCEE/M/CLW. This tender foregrounds supply-only scope with standard GeM processes and vendor verification via data sheet, OEM credentials, and GST invoicing in consignee name. Unique aspects include option-based quantity expansion and strict pre/post inspection alignment to acceptance procedures.
Technical Specifications & Requirements
- Product category: Inverter Based LED Street Light (V2) (Q2).
- Data Sheet requirement: Upload with bid; mismatch can lead to rejection.
- OEM authorization: Mandatory for authorized distributors; provide OEM/service provider details.
- GST invoicing: Invoice must be in consignee name with consignee GSTIN; upload GST invoice and GST payment screenshot during submission.
- Pre/post inspection: Post Receipt Inspection by DyCEE/M/CLW; NIL pre-dispatch inspection if not selected.
- Scope of supply: Bid price includes all costs; only supply of goods.
- Imported items: If any, require Indian registered office for after-sales service.
- Quality controls: Ensure data sheet match; non-conformity risks bid rejection.
Terms, Conditions & Eligibility
- Quantity option: Purchase may increase/decrease by up to 25%; extended delivery time follows a defined formula with a minimum of 30 days.
- GST advisory: Bidder bears GST applicability; reimbursement as actuals or applicable rates, whichever is lower.
- Data Sheet & MA: Upload data sheet; provide Manufacturer Authorization with OEM details.
- OC/FOB: Scope limited to supply of goods; no service scope mentioned.
- Post-acceptance QA: DyCEE/M/CLW to conduct post-receipt checks; NIL pre-dispatch inspection unless ATC specifies.
- Invoices: Must reflect consignee GSTIN; GST portal payment confirmation required.
- Country of origin: For imported items, ensure Indian after-sales support presence and certificate.
Key Specifications
-
Inverter Based LED Street Light (V2) with Q2 category
-
Data Sheet to be uploaded; must match technical parameters
-
Post Receipt Inspection by DyCEE/M/CLW at consignee site
-
Scope: supply of goods only; no installation included
-
Imported items require Indian registered after-sales service presence
Terms & Conditions
-
25% quantity variation allowed during contract and currency
-
GST to be charged by bidder; reimbursements per actuals or lower rate
-
Data Sheet and OEM authorization mandatory with bid
-
Invoice must be in consignee name with consignee GSTIN
-
Post-receipt inspection by CLW authorized officer
Important Clauses
Payment Terms
GST invoicing in consignee name; payment confirmed via GST portal; reimbursement capped to actual or lower applicable rate.
Delivery Schedule
Delivery period linked to last date of original delivery order; quantity option may extend time with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated in provided terms; CLW reserves inspection-based acceptance and potential rejection for mismatches.
Bidder Eligibility
-
Demonstrated experience in supplying inverter-based LED street lighting or similar lighting equipment
-
GST registration and compliance with GST invoicing to consignee
-
OEM authorization or authorized distributor with full details
Tender Data
Bid Details
Quantity
80
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Inverter Based LED Street Light (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713331
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kapil Tirkey | 713331,Chittaranjan Locomotive Works, GM Building, CMM Office, Chittaranjan | Paschim Bardhaman | West Bengal | 713331 | 80 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9841706.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
Required Documents
GST registration certificate of bidder
Permanent Account Number (PAN) card
OEM authorization / Manufacturer authorization certificate
Data Sheet of offered product(s)
GST invoice copy and GST payment confirmation screenshot
Experience certificates for similar supply
Financial statements (latest year)
Any applicable regional or OEM service certifications
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Bardhaman LED street light tender in 2026 West Bengal
To bid, upload the Data Sheet for the LED street light, provide OEM authorization, and ensure GSTIN accuracy on invoices to the consignee. Comply with the option clause allowing up to 25% quantity variation, and prepare for post-receipt inspection by DyCEE/M/CLW.
What documents are required for CLW inverter street light quotation
Submit GST registration, PAN, OEM/Manufacturer authorization, data sheet, bid financials, and prior experience certificates for similar supply. Include GST invoice copy and GST payment screenshot and ensure data sheet matches offered product parameters.
What is the delivery timeframe under CLW bid terms for LED lights
Delivery timing begins from the last date of the original delivery order; option-based increases may extend time using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Which standards or certifications are required for CLW LED lights
The tender requires the Data Sheet to reflect technical parameters; OEM authorization is mandatory. If imported, after-sales service presence in India is required; CLW inspection applies post-receipt. Specific standard codes are to be confirmed in the Data Sheet.
What are the GST implications for CLW electronics tender
Bidder bears GST; reimbursement will be as actuals or applicable rates whichever is lower, capped to the quoted GST percentage. Ensure GST invoice is uploaded with payment confirmation on the GST portal.
How does the 25% quantity option impact contractual delivery
Contract allows ±25% quantity variation; extended delivery time is calculated by the formula and must meet a minimum 30 days. Ensure planning for interim orders and clear delivery milestones in the contract.
What happens if data sheet and product do not match CLW bid
Mismatches between data sheet and offered product parameters can lead to bid rejection. Ensure the data sheet is accurate, complete, and aligned with the offered LED street light specifications.