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Office Of Dg (ecs) Defence Research & Development Control System Module Tender 2026 - ISI/NIT Standards, 1 Year Warranty

Bid Publish Date

08-Jul-2026, 10:23 am

Bid End Date

28-Jul-2026, 9:00 am

Location

DEHRADUN , UTTARAKHAND
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Progress

Issue08-Jul-2026, 10:23 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 14

COMPRESSOR GENERATORS VERTICAL COOLER WIND MILL ENERGY PROJECT COOLER AIR CONDITION PLANT CONTROL SYSTEM AUDIO VISUAL INSTRUMENT AQUARIA EQUIPMENT ELECTRIC ROPE SHOVEL DAM DISTRIBUTION AND CONDITIONING ARTICULATING LAZY ARMS MECHANICAL EQUIPMENT

Tender Overview

Organization: Office Of Dg (ecs), under the Department Of Defence Research & Development. Procurement category: Control system module for Chiller, Compressor and Nitrogen Gas Generator. No BOQ items disclosed; no total quantity or estimated value published. Tender scope appears focused on integrated control modules and related after-sales support. Unique aspects include mandatory warranty and post-installation service framework within India and compliance with Make in India rules. This brief outlines essential documentation and warranty expectations to navigate the bid process.

Technical Specifications & Requirements

  • Warranty: 1 year from final acceptance or after installation and commissioning, whichever occurs later. OEM warranty certificates required at delivery.
  • Service capability: Seller to establish installation, commissioning, training, troubleshooting, and maintenance services in India; provide service centre details near consignee destinations.
  • Compliance: Indian suppliers must adhere to Make in India, with preference clauses restricting participation by certain foreign bidders as per Centre procurement norms.
  • Documentation: Upload PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank.
  • After-sales: Proven capable after-sales support network; provide installation and commissioning support where applicable.
  • Payment/Delivery terms to be finalized per bid documents; GST considered at actuals or as quoted, whichever is lower.

Terms & Eligibility

  • Financial standing: Bidder must not be under liquidation, court receivership, or bankruptcy; upload undertaking.
  • Certificates: All certificates/documents required in bid document, ATC, and corrigenda must be uploaded.
  • Make in India: Vendors/products from certain foreign countries are ineligible per Public Procurement Order 2017; Indian suppliers preferred.
  • Vendor code: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation.
  • Warranty: 1-year coverage; OEM warranty certificates due at delivery; service centres in India listed with bid.
  • GST: Quoted GST rate subject to actuals; supplier responsible for applicable GST.

Key Specifications

  • Control system module for Chiller, Compressor and Nitrogen Gas Generator

  • Warranty: 1 year from final acceptance/installation

  • OEM warranty certificates to be provided at delivery

  • Installation, commissioning, training, troubleshooting, and maintenance service network in India

  • Service centers proximity details to consignee locations

  • Upload: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate

Terms & Conditions

  • EMD not specified; ensure compliance with bid terms and official certificates

  • GST handling: actuals vs quoted rate, whichever Lower, within applicable limits

  • Make in India eligibility restrictions for certain foreign bidders

  • Mandatory vendor code creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • 1-year warranty from acceptance; OEM certificates required at delivery

Important Clauses

Payment Terms

GST applicable as actuals or as per quoted rate; terms to be finalized with bid documents

Delivery Schedule

Delivery timelines to be stipulated in bid documents; installation/commissioning included if scope includes it

Penalties/Liquidated Damages

LD provisions to be defined in final bid documents; ensure compliance with warranty responsibilities

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; undertaking to be uploaded

  • Must upload PAN, GSTIN, Cancelled Cheque, EFT Mandate for vendor code

  • Compliance with Make in India / Centre procurement preferences as applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Control system module for Chiller, Compressor and Nitrogen Gas Generator

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

16

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

DEHRADUN

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-DEHRADUNDEHRADUN--130-

Authority Records

MINISTRY OF DEFENCEDEFENCE RESEARCH & DEVELOPMENT DEPARTMENT

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Documents 3

GeM-Bidding-9571186.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST registration details and applicable GST rate

6

Proof of financial standing (as per bid document)

7

OEM authorization certificates (if applicable)

8

Warranty certificates from OEM

9

Documentation for Make in India compliance (if required)

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for control system module tender in DRDO offices

To bid, ensure compliance with mandatory certificates, upload PAN and GSTIN, provide Cancelled Cheque and bank EFT Mandate, and confirm Make in India eligibility. Attach OEM warranties and service network details in India. Final submission requires adherence to bid terms and ATC documents.

What documents are required for vendor code creation

Submit PAN Card, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate. Ensure GST registration validity and match vendor details to bid registration. These documents enable vendor code creation essential for bid participation.

What warranty is required for the control system modules

A 1 year warranty is required from final acceptance or completion of installation. OEM warranty certificates must be provided at delivery; after-sales service must be supported by a national Indian network with listed Service Centres.

What are the Make in India constraints for this tender

Centre procurement restricts participation by certain foreign bidders; Indian suppliers are preferred. Ensure compliance with Public Procurement (Preference to Make in India) Order, 2017. Verify product origin and supplier eligibility before bidding.

What are the post-installation service expectations

Seller must provide installation, commissioning, training, troubleshooting, and maintenance services within India. List nearby Service Centres and provide a clear after-sales response plan, including response times and spare parts availability.

How is GST applied to the quoted price in this tender

GST will be reimbursed as actuals or as per the quoted rate, whichever is lower, subject to the maximum quoted GST percentage. Bidder must clearly specify GST in the price schedule and provide GSTIN details.

What standards and certificates are required for submission

Submit required certifications listed in bid documents; ensure OEM authorizations, ISI/ISI-like marks if applicable, and ensure compliance with applicable IS/ISO standards. Upload all certificates with the bid and ensure validity at submission.

When will the delivery and installation be executed

Delivery timelines will be defined in the final bid documents; if installation is included, planning with consignee locations is required. Ensure readiness to mobilize technicians and equipment as per the project schedule.

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