Urban Development And Urban Housing Department Gujarat Porbandar Event Management Tender 2026 – Outdoor Event Coordination 25% Scope flex 2026
Progress
Key Highlights
- • National-level event management service for outdoor events in Gujarat with Porbandar location and 360545 PIN
- • Estimated contract value: ₹12,00,000; no BOQ items listed at present
- • 25% quantity or duration variation allowed at tender issuance and during contract tenure
- • Lump-sum-based service scope may be increased up to 25% with the service provider's consent
- • ATC document referenced; bidders must review Buyer Added Terms and any special conditions
Tender Overview
The opportunity is an outdoor event management tender issued by the Urban Development And Urban Housing Department Gujarat for Porbandar, Gujarat (PIN 360545). The scope covers theme-based events with full execution, including coordination and staffing, participation arrangements, and venue development. Estimated value is ₹12,00,000. The procurement targets a National-level event management service with a 51-75 outdoor category designation. A unique clause permits a 25% variation in contract quantity or duration, subject to approval, and is applicable to lumpsum-based services with vendor consent. No BOQ items are listed, and bidder clarity is essential on deliverables, timelines, and performance expectations.
Technical Specifications & Requirements
- Product/Service: Outdoor event management, theme-based events, coordination and staffing, participation arrangements, and complete event execution.
- Location: Porbandar, Gujarat (360545)
- Estimated value: ₹12,00,000
- Category: Event or Seminar or Workshop or Exhibition or Expo Management Service – National; 51-75 outdoor event scope
- Key flexibility: 25% increase/decrease in contract quantity or duration at contract issue and during tenure
- Standards/mandates: Not specified in tender data; bidders should anticipate standard event management practices and regulatory compliance applicable to Gujarat state government events
- BOQ: No items listed; bidders should confirm scope and deliverables through ATC and tender communications
- Delivery expectations: Not explicitly defined; bidders must propose a detailed delivery/activation plan with milestones
Terms, Conditions & Eligibility
- EMD: Not specified in the tender data
- Scope flexibility: Up to 25% variation in quantity or duration
- Special conditions: Lump-sum scope increases permissible with bidder consent
- Documentation: Verification of organizational capability for national-scale event management; ATC reference indicates additional terms may apply
- Compliance: Respondents should align with government procurement norms and any additional attestation in the ATC document
- Selection criteria: Not specified; bidders should prepare complete technical and financial bids with clear deliverables and timelines
Key Specifications
-
Outdoor event management for theme-based events
-
Coordination, staffing, participation arrangements, and venue development
-
National scope with Porbandar, Gujarat location
-
Estimated value ₹12,00,000; no explicit technical standards listed in data
-
25% scope variation permitted with consent; no BOQ items
Terms & Conditions
-
Tender allows ±25% variation in contract quantity/duration
-
Lump-sum service contracts may see up to 25% scope increase with consent
-
EMD amount not specified; verify in ATC and tender communications
Important Clauses
Payment Terms
Not specified in data; verify in ATC and project contracts
Delivery Schedule
Not specified; bidders to propose phased delivery/activation plan aligned to event date
Penalties/Liquidated Damages
Not specified; audit ATC for any LD provisions or performance bonds
Bidder Eligibility
-
Proven experience in national-scale outdoor event management
-
Ability to deliver complete event execution including staffing and venue development
-
Compliance with Gujarat government procurement norms and ATC terms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Coordination and Staffing, Participation arrangements, Venue Development, Complete Execution of Activity; 51-75; Outdoor Event
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
2
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Porbandar
Delivery Pincodes
360550
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Purohit Babubhai | 360550,Ranavav Nagarpalika, Ranavav, Dist. - Porbandar. | Porbandar | Gujarat | 360550 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10053385.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements or turnover proof
EMD/Security deposit documentation (if specified in ATC)
Technical bid documents demonstrating capability for national-scale events
OEM authorizations or agency agreements (if applicable for provided services)
Any standard compliance certificates referenced in ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Porbandar Gujarat 2026
To bid, bidders must submit technical and financial bids via the portal, provide GST and PAN, experience certificates for outdoor events, and any ATC-compliant documents. Verify the scope includes staffing, coordination, venue development, and complete execution for 51-75 outdoor event segments with potential 25% variation.
What documents are required for Gujarat outdoor event tender submission
Required documents include GST registration, PAN, company registration, experience certificates for similar events, financial statements, proof of prior completed projects, and any OEM authorizations. Ensure the ATC documents are reviewed for additional bid-specific requirements and EMD details if specified.
What are the technical specifications for theme based event management in Porbandar
The tender requests end-to-end outdoor event management, including coordination, staffing, participation arrangements, and venue development. While explicit standards are not listed, bidders should propose a complete technical plan with deliverables, risk management, and compliance to local regulations for a national-scale event.
When is the delivery timeline for the Porbandar event management contract
The tender data does not specify a fixed delivery date. Bidders should present a phased activation plan with milestones, including pre-event coordination, on-site management, and post-event wrap-up, aligned to the likely event date and venue availability in Porbandar, Gujarat.
What are the EMD and payment terms for Gujarat event services bid
The EMD is not specified in the data; bidders should confirm EMD requirements in ATC. Payment terms are not detailed here; expect standard government terms post-delivery, with possible milestones in the contract and acceptance criteria defined in the final agreement.
How to verify eligibility criteria for national event services procurement in Gujarat
Eligibility includes demonstrated experience in national-scale outdoor events, financial stability, and adherence to government procurement norms. Submit experience certificates, financial documents, GST/PAN, and any OEM authorizations to demonstrate capability for complete event execution.
What are the penalties or performance bonds for the Porbandar tender
The tender data does not specify penalties or LDs. Review ATC for any performance bond or LD clauses. If absent, bidders should seek clarification and, if available, ensure contract terms include milestone-based penalties to protect delivery and quality standards.