Hindustan Petroleum Corporation Ltd Pilot Valve & Neles Equipment Tender 2026 - DAQ410R00 VAQ452-4R 5/2 Lock Valve
Bid Publish Date
15-Aug-2026, 11:40 am
Bid End Date
25-Aug-2026, 12:00 pm
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the supply of specific valve assemblies and actuators including Pilot Valve, DAQ410R00 and Neles products, Airlock Valve, SENALRQ32R00, and 5/2 Lock Valve VAQ452-4R. The scope clearly states Only supply of Goods with no BOQ item quantity published. The procurement location is unspecified, and the estimated value and EMD are not disclosed. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, with delivery time adjustments based on the extended period. Bidders should align their offers with GST considerations and ensure invoicing in the consignee’s GSTIN. The ATC terms highlight that delivery starts after the original order date and may extend per the option clause. This tender emphasizes compliance with framed ATC terms and risk of quantity fluctuation during contract execution.
Technical Specifications & Requirements
- Product categories: Pilot Valve, DAQ410R00, Neles, Airlock Valve, SENALRQ32R00, VAQ452-4R (5/2 Lock Valve)
- Scope: Supply of Goods only; no installation or services explicitly listed
- Quantity/Value: Not disclosed; BOQ shows 0 items
- Delivery: Not specified; delivery period governed by option clause (up to 25% variation)
- Standards/Certifications: Not specified in data; bidders should infer from product brands (Neles) and ISI/ISO as applicable
- GST: Bidders must determine GST impact themselves; reimbursement as per actuals or applicable rates, within quoted GST %
- Invoicing: Invoices must be raised in the name of the consignee with the consignee GSTIN
- ATC: ATC uploaded by buyer (file referenced)
Terms, Conditions & Eligibility
- Quantity variation clause: Up to 25% increase/decrease at contracted rates during/after order, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- GST disclaimer: Bidder responsible for GST applicability; reimbursement limited by actuals or lower of quoted rate
- Invoicing requirement: Invoice in the name of consignee with their GSTIN only
- Scope: Bid price must cover all costs; only supply of goods
- ATC adherence: Compliance with buyer-supplied ATC terms is mandatory
- Delivery terms: Original delivery period; extension rules apply under option clause
- Documentation: No explicit EMD amount listed; terms reference standard vendor documentation
Key Specifications
-
Product/service names and categories: Pilot Valve, DAQ410R00, Neles, Airlock Valve, SENALRQ32R00, VAQ452-4R
-
Quantities/volumes: Not disclosed (BOQ items: 0)
-
Estimated value/EMD: Not disclosed in data
-
Experience requirements: Not specified
-
Quality/standards: Not specified; treat as brand-level or standard-compliant devices
-
Delivery/installation: Not specified; governed by option clause and original delivery period
-
Warranty/AMC: Not specified; no explicit terms provided
-
Brand/OEM: Neles and SENALRQ32R00 components referenced
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates with extended delivery time rules
-
GST handling is bidder-responsible; reimbursement limited to actuals or lower quoted rate
-
Invoices must be raised in consignee name with consignee GSTIN; scope limited to goods supply
Important Clauses
Payment Terms
No explicit payment terms provided; GST considerations apply to invoicing; ATC terms may influence billing
Delivery Schedule
Delivery period starts from last date of original delivery order; extension via option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; implied via delivery extension terms and potential performance penalties in ATC
Bidder Eligibility
-
Proven experience in supplying valve assemblies or Neles-equivalent equipment
-
GST registration and valid financials
-
OEM authorization for Neles/SENALRQ32R00 components
Tender Data
Bid Details
Quantity
13
Category
Pilot Valve, DAQ410R00, Neles
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Pilot Valve, DAQ410R00, Neles , Airlock Valve, SENALRQ32R00, Neles , 5/2 Lock Valve, VAQ452-4R, Neles
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 28 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
77
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 5 | 77 | - |
Authority Records
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Documents 6
GeM-Bidding-9761084.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar valve supply
Financial statements (latest audited, if available)
EMD/Security deposit documents (as per ATC terms)
Technical bid documentation (product specifications, compatibility)
OEM authorization letters for Neles/SENALRQ32R00 components
Any previous purchase orders/contract references for similar goods
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL valve tender in India 2026 with Neles components
Bidders should submit GST registration, PAN, experience certificates, financials, EMD docs, OEM authorizations for Neles parts, and technical bid detailing DAQ410R00, VAQ452-4R, and SENALRQ32R00. Ensure invoices use consignee GSTIN and comply with ATC terms. Delivery terms follow the option clause up to 25%.
What documents are required for Hindustan Petroleum valve supply tender 2026
Required documents include GST certificate, PAN, experience certificates for similar valve supply, financial statements, EMD security documents, technical bid, OEM authorizations for Neles/SENALRQ32R00, and any prior contracts with HPCL or similar entities to demonstrate capability.
What standards apply to Neles DAQ410R00 and VAQ452-4R components
Tender data does not specify standards; bidders should ensure components are compatible with Neles equipment and comply with manufacturer recommendations, while referencing IS/ISO where applicable and ensuring GST-compliant invoicing per consignee details.
When is delivery time adjusted under HPCL option clause for quantity variation
Delivery time adjusts using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend this during the currency of contract per the 25% variation rule.
What is the scope of supply for this HPCL tender
Scope is explicitly limited to the supply of goods only; installation, commissioning, or services are not listed in the tender data and bidders should plan accordingly.
How should invoices be issued for HPCL valve procurement
Invoices must be raised in the name of the consignee and include the consignee’s GSTIN. This ensures proper GST treatment and alignment with HPCL payment processing requirements.
What is the eligibility for bidders to participate in HPCL procurement
Eligible bidders must demonstrate prior experience in similar valve supply, have GST registration, provide financial statements, and furnish OEM authorizations for Neles/SENALRQ32R00 products to confirm technical capability.
What are the key risks for bidders in the 2026 HPCL valve tender
Key risks include quantity variation under the 25% option clause, unclear delivery timelines absent explicit dates, GST reimbursement constraints, and reliance on ATC terms not fully detailed in public data; bidders should request ATC specifics before submission.