Indo Tibetan Border Police Leh Ladakh car Repair & Overhauling Service Tender 2026
Bid Publish Date
27-Jul-2026, 12:36 pm
Bid End Date
03-Aug-2026, 12:00 pm
Value
₹2,04,290
Location
Progress
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Mahindra & Mahindra and Tata Motors vehicles included in service scope
- • Technical context: repair and overhauling service delivered at high-altitude Ladakh SHQ
- • Variation clause: up to 25% contract quantity or duration adjustment
- • Delivery/execution: total 90-day window; site inspection mandatory before bidding
- • Waiver/penalties: ITBP final authority for bid approval; no post-bid representation window
- • Warranty/aftercare: on-site expert deployment for each vehicle; performance monitoring by SHQ
- • Submission readiness: physical vehicle inspection required before bid submission, local deployment at 56 APO CHOLGAMSAR
- • Financials: estimated value ₹204,290; EMD amount not specified
Tender Overview
Indo-Tibetan Border Police (ITBP) invites bids for repair and overhauling service of cars including Mahindra & Mahindra and TATA MOTORS vehicles. The contract covers four vehicles with a total estimated value of ₹204,290 and execution at SHQ Ladakh, ITBP Campus, C/O 56 APO, CHOLGAMSAR, LEH, LADAKH 194104. Work must be performed sequentially within a maximum 90 days; no single vehicle work period exceeds 180 days. Bidders must physically inspect vehicles at the SHQ prior to bidding. This procurement requires disciplined on-site execution within the challenging high-altitude environment of Leh. Unique terms allow up to 25% variation in quantity or duration, subject to contract and provider consent, with potential scope expansion for lumpsum services.
Technical Specifications & Requirements
- Vehicle types: four departmental cars from Mahindra & Mahindra and TATA MOTORS partnerships.
- Work location: ITBP CHOGLAMSAR Leh, Ladakh 194104; all repairs and job work to be conducted at SHQ Ladakh.
- Delivery timeline: total project window 90 days; individual vehicle work up to 180 days not applicable; schedule to be determined during site inspection.
- Inspection prerequisite: bidders must visit SHQ Ladakh to physically verify vehicles and equipment before bidding.
- Bid scope: on-site repair and overhauling services with skilled expert deployment for each vehicle during the auction.
- Contract flexibility: 25% up/down adjustment in contract quantity or duration after contract issue.
- Parties involved: vehicles to be serviced at the SHQ Ladakh campus as per buyer terms.
Terms, Conditions & Eligibility
- Work location & execution: all repair and job work to be performed at SHQ Ladakh, C/O 56 APO, CHOLGAMSAR, LEH.
- Inspection requirement: bidders must come to SHQ Ladakh, physically inspect four vehicles, before bid submission.
- Delivery period: overall completion not to exceed 90 days; individual vehicle timing constrained by site; no reduction below 180 days referenced.
- Variation clause: contract quantity or duration may vary up to 25%, with consent for lump-sum services.
- Bid closure authority: ITBP Sector Quarters Lucknow designated as final decision-maker for bid acceptance or rejection.
- Quality control: on-site skilled experts to perform work per vehicle; joint acceptance by ITBP after completion.
Key Specifications
-
Vehicle brands: Mahindra & Mahindra and Tata Motors
-
Total quantity: four vehicles
-
Work location: ITBP SHQ Ladakh, CHOLGAMSAR, LEH 194104
-
Delivery window: 90 days total; not to exceed 180 days per vehicle (contextual limitation)
-
Inspection: mandatory on-site vehicle inspection prior to bid submission
-
Variation: contract quantity/duration may be adjusted by up to 25%
Terms & Conditions
-
Delivery at SHQ Ladakh with on-site skilled technicians
-
Up to 25% quantity/duration variation after contract issue
-
Pre-bid physical vehicle inspection at the SHQ Ladakh mandatory
Important Clauses
Payment Terms
Not specified in data; bidders should verify during bid submission
Delivery Schedule
Total execution within 90 days; no flexible extension beyond this window
Penalties/Liquidated Damages
No explicit LD details provided in data; final terms to be clarified during award
Bidder Eligibility
-
Experience in repairing and overhauling cars for Mahindra & Tata Motors
-
On-site workshop capability in or near Leh/Ladakh
-
Financial stability evidenced by latest financial statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - cars; Mahindra & Mahindra; No; Buyer Premises, Service Provider Premises , Repair and Overhauling Service - cars; TATA MOTORS--TATA MOTORS PASSENGER VEHICLES LIMITED; No; Buyer Premises, Service Provider Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Leh Ladakh
Delivery Pincodes
194104
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mohinder Pal | 194104,DIG, SHQ(LDK), CHOGLAMSAR, ITBP, C/0 56 APO | Leh Ladakh | Ladakh | 194104 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9497021.pdf
Main Document
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar repair/overhauling work
Financial statements (audited if available)
EMD/Security deposit documentation (as per tender guidance)
Technical bid documents and compliance certificates
OEM authorization letters for Mahindra & Tata Motors (if required by terms)
Proof of on-site workshop capability in Ladakh region
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for ITBP Leh Ladakh car repair tender 2026?
Bidders must physically inspect all four vehicles at SHQ Ladakh before submission, submit GST, PAN, financials, and OEM authorizations, and comply with the 90-day total work window. Ensure on-site capability for Mahindra & Tata Motors repairs and adhere to the 25% variation provision if awarded.
What documents are required for ITBP Ladakh vehicle repair bid 2026?
Submit GST certificate, PAN, experience certificates for car repair, financial statements, EMD documents, technical compliance, and OEM authorizations for Mahindra & Tata Motors. Include proof of on-site workshop capability in Ladakh and site inspection confirmation.
What are the delivery and execution terms for ITBP vehicle repairs in Leh?
Total execution must be within 90 days from start, with work distributed across four vehicles. Individual vehicle scheduling is tied to on-site deployment and site conditions; inspections occur prior to bid and during award negotiations.
What qualifies as eligible experience for this ITBP tender in Leh?
Proven history of repairing and overhauling vehicles for Mahindra & Tata Motors, with on-site capability near Ladakh and prior work in high-altitude operations. Provide detailed work orders and client contact references in bids.
Are there price variation rights in this ITBP vehicle service contract?
Yes. The contract allows up to 25% variation in quantity or duration after contract issuance, subject to the service provider's consent for lumpsum work and the buyer's final approval.
What are the inspection steps before bidding for ITBP Leh vehicles?
Bidders must visit SHQ Ladakh, physically examine all four vehicles and equipment, assess repair scope, and confirm availability of skilled personnel before bid submission.
Who is the final authority for bid decisions for this ITBP tender?
ITBP Sector Quarters Lucknow is the final decision-making authority on bid acceptance or rejection, per buyer-specified ATC terms.
What is the estimated contract value for ITBP Leh ladakh repairs?
The estimated value is ₹204,290.00 for the complete four-vehicle repair and overhauling scope at ITBP SHQ Ladakh.
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Documents 6
GeM-Bidding-9497021.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS