NTPC Limited Toner Cartridges & Consumables Tender Bilaspur Chhattisgarh 2026 ISO 9001 IS 550 Compliant
Bid Publish Date
29-Aug-2026, 11:35 am
Bid End Date
08-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • OEM authorization required: HP India Sales Pvt Ltd; dealership authorization accepted with OEM confirmation
- • Genuinity confirmation letter from OEM within 7 days to avoid consignment rejection
- • Shelf life constraint: cartridge manufacturing date within 6 months at delivery to NTPC stores
- • Not accepted: Refilled/Remanufactured/Compatible cartridges; only new, genuine OEM cartridges
- • Price basis is firm till delivery; FOB Destination Site with P&F, freight, insurance, GST included
- • HSN code and applicable GST rate must be provided in pricing
- • Inspection on receipt at NTPC Stores; interchangeability with existing components guaranteed
Tender Overview
NTPC Limited invites bids for Toner Cartridges & Consumables for Printers at their Bilaspur, Chhattisgarh stores. The procurement focuses on new, genuine HP cartridges suitable for specified printer brands, with an emphasis on interchangeable compatibility and OEM authenticity. The contract involves direct supply to NTPC stores with price terms on FOB destination, inclusive of freight, packing, and GST where applicable. Bidders must demonstrate OEM authorization, provide GST details, and ensure cartridges have original OEM packaging with a minimum shelf life of six months prior to delivery. The opportunity targets suppliers able to meet strict authenticity checks and on-time delivery to NTPC stores, reflecting a high standard of after-sales support and compliance with local GST regulations.
Technical Specifications & Requirements
- Product class of cartridge and type/color of cartridge/consumable as per tender title
- Printer/Multifunction Machine brands and model numbers compatible with the offered cartridges
- Minimum yield (pages) for replacement cartridges
- OEM brand requirement: HP India Sales Pvt Ltd authorized vendors only; OEM genuinity letter within 7 days if requested
- Shelf life requirement: cartridge manufacturing date not older than 6 months at time of delivery to NTPC stores
- Packaging: new, genuine, factory-sealed, standard packing per NTPC specification; no refilled or compatible cartridges
- Documentation: HSCode and GST rate to be included in quotation; GST as per bidder’s rate; price basis is firm till delivery (FOB Destination)
- Inspection: post-receipt inspection at NTPC stores; interchangeability of spares guaranteed
- Acceptance criteria: OEM authorization or official dealership confirmation; authenticity confirmed by OEM when required
- Price/Delivery specifics: unit price inclusive of P&F, freight, insurance, GST; delivery to NTPC site as per terms
Terms, Conditions & Eligibility
- GST responsibility lies with bidder; reimbursement as per actuals or prevailing rate up to quoted GST percentage
- OEM/authorized seller requirement: imported products must have a registered Indian office for after-sales support; certificate required
- Submission completeness: bids missing certificates or documents may be rejected; signed technical compliance must accompany offers
- Genuinity letter from OEM within 7 days on demand; failure to provide may lead to rejection
- Interchangeability and fitment: no separate certification needed; vendor must ensure compatibility with existing NTPC equipment
- Shelf life constraint: manufacturing date not older than 6 months at time of delivery
- Warranty/after-sales: cartridges must be new, genuine, factory-sealed; refilled/reconditioned cartridges not accepted
- Price basis: firm price including all charges; quotes must reflect FOB destination with all components included
- Bidder documentation: GSTIN, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations, and technical compliance forms
Key Specifications
-
Product: Toner cartridges and consumables for printers
-
Minimum yield: specified in BOQ (pages) or per cartridge type
-
Certification: OEM authorization from HP India Sales Pvt Ltd; genuinity letter on request
-
Shelf life: manufacturing date within 6 months at delivery
-
Packaging: factory-sealed, new and genuine; no refilled cartridges
-
GST/HSN: specify GST rate and HSCode in price bid
-
Delivery: FOB Destination, price inclusive of packing, freight and insurance
-
Inspection: NTPC stores will inspect on receipt; interchangeability with existing equipment
Terms & Conditions
-
EMD or equivalent bid security as applicable; terms to be clarified in final bid
-
Delivery to NTPC Stores with on-time performance and inspection at receipt
-
OEM genuinity verification and documentation submission within specified timelines
Important Clauses
Warranty & After-Sales
Cartridges must be new, genuine, and factory sealed; after-sales support to be handled via OEM authorization
Payment & Price
Price must be FOB Destination; inclusive of P&F, freight, insurance, GST; GST rates as quoted by bidder
Delivery & Inspection
Materials inspected on NTPC receipt; non-conforming items may be rejected; shelf-life and genuinity checked
Bidder Eligibility
-
Authorized HP OEM or officially sanctioned dealer with documentation
-
Evidence of GST registration and PAN
-
Experience in supplying toner cartridges or printer consumables within past 3 years
-
Ability to deliver to NTPC Stores in Bilaspur, Chhattisgarh 495001
Tender Data
Bid Details
Quantity
470
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Bilaspur
Delivery Pincodes
495555
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kapil Dev Sharma | 495555,Sipat Super Thermal Power Project, PO Ujwal Nagar, District Bilaspur, Chhattisgarh - 495555 GST NO 22AAACN0255D4Z5 | Bilaspur | Chhattisgarh | 495555 | 110 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 9
GeM-Bidding-9814168.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar toner cartridge supply
Financial statements (audited if available)
EMD document (as applicable within tender terms)
Technical bid/Technical Compliance certificate signed for all offered items
OEM authorization or authorized dealer confirmation from OEM
Any certificates referenced in ATC/Corrigendum (if issued)
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP LaserJet Enterprise M506dn Printer, HP LaserJet Enterprise M506n Printer, HP LaserJet Enterprise M506x Printer, HP LaserJet Ent Flow MFP M527z Printer, HP LaserJet Ent MFP M527dn Printer, HP LaserJet Ent MFP M527f Printer, HP LaserJet Pro M501dn Printer, HP LaserJet Pro M501n Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 87A Black Original LaserJet Toner Cartridge-CF287A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for NTPC Bilaspur toner cartridges tender 2026
Bidders must submit signed Technical Compliance for all items, GST and HSCode details, OEM authorization from HP India Sales Pvt Ltd, and documents listed in the Terms. Ensure new, genuine cartridges, six-month shelf life, and FOB Destination price basis with P&F, freight, and insurance included.
What documents are required for the Bilaspur printer consumables bid
Required documents include GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD documentation, OEM authorization, technical compliance, and any certificates cited in ATC. Ensure genuinity letter from OEM within seven days when requested.
What are the technical specifications for HP toner cartridges in this tender
Specifications call for cartridges suitable for specified HP printer brands/models, minimum yield per cartridge, color and model compatibility, and confirmation of OEM authenticity. Cartridges must be new, sealed, and six-month recent manufacturing date at delivery.
What is the price basis and GST treatment for this NTPC tender
Prices must be firm till delivery on a FOB Destination basis; include P&F, freight, insurance, and GST. Bid must show HSCode and applicable GST rate; GST reimbursement will follow actuals or prevailing rate, whichever is lower.
What is the shelf-life requirement for cartridges delivered to NTPC
Cartridges must have a manufacturing date not older than six months at the time of delivery to NTPC Stores. Only OEM-manufactured cartridges are acceptable; refill or remanufactured cartridges are not allowed.
Who must provide genuinity confirmation for OEM cartridges
NTPC may request a genuinity confirmation letter from the OEM within seven days of request. Failure to provide the letter can lead to rejection of the consignment; OEM authorization must be verifiable.
Where will inspection take place for delivered toner cartridges
Materials will be inspected after receipt at NTPC Stores. Inspection verifies authenticity, packaging integrity, compatibility with NTPC equipment, and adherence to the six-month shelf-life rule.