Director Of Vocational Education And Training Maharashtra Laptop Tender 2026 ISO 9001 RoHS CE FCC MAKE IN INDIA
Bid Publish Date
03-Feb-2026, 12:10 am
Bid End Date
13-Feb-2026, 9:00 pm
Location
Progress
Key Highlights
- • Brand preference: TOP 3 IDC Brands in PC segment
- • Mandatory OEM authorization letter and warranty letter on OEM letterhead
- • Make in India declaration required by bidder
- • Certifications: FCC, CE, RoHS, UL, EPEAT India Gold, Energy Star, TCO
- • ISO 9001 certification for bidder or offered products
- • Dedicated service center within the state; 30-day establishment window if not existing
- • 24/7 toll-free service support and escalation matrix
- • Option quantity adjustment up to 25% during contract and currency of contract
Tender Overview
The Director Of Vocational Education And Training in Maharashtra invites bids for Entry and Mid Level Laptop - Notebook (Q2) (PAC Only). The procurement scope includes supply, installation, testing, commissioning, and operator training, with comprehensive post-delivery support. Potential bidders should note the emphasis on brand preference (TOP 3 IDC Brands) and OEM authorization, and the requirement for a robust service network in Maharashtra. The award could involve multiple units at scale consistent with PAC procurement norms, with emphasis on ISO 9001 and other listed compliance standards. The absence of a BOQ suggests a focus on generic laptop configurations meeting the stated specs, delivered with turnkey implementation and training.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (PAC Only)
- Categories covered: Processor, Operating System (factory pre-loaded), Memory, Display (diagonal in cm), Storage capacity (GB)
- Standards & certifications: ISO 9001 certification for bidder/OEM; BIS licence, type test certificates, and other product-specific approvals; FCC, CE, RoHS, UL, EPEAT India Gold, Energy Star, TCO as requested in ATC
- Includeable services: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances if any; post-warranty service options may be required
- Special conditions: Preference to TOP 3 IDC Brands; OEM warranty letter on OEM letterhead; Make in India declaration; dedicated service center within the state; toll-free service support and escalation matrix
- Delivery/installation notes: Delivery terms align with option clause provisions; ensure 30-day minimum response for service setup after award
Terms, Conditions & Eligibility
- Option clause: Purchaser may adjust quantity up to 25% during contract; extended delivery period computations apply with a minimum of 30 days added
- Scope of supply: Includes training of operators and providing any required statutory clearances
- Service requirements: Functional service center in the consignee state at bid submission; establishment within 30 days of award if not present; dedicated toll-free support and escalation matrix
- Certificates and documents: Upload ISO 9001; BIS/type test; other prescribed certificates; OEM authorization and warranty letter; adherence to ATC clauses
- Eligibility basics: Indian bidder/OEM with a proven service network in Maharashtra; compliance with Make in India; adherence to vendor ATCs and tender terms
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook (Q2) (PAC Only)
-
Quantities: Not specified in BOQ; scope aligns with PAC-based procurement
-
EMD/Estimated value: Not explicitly provided
-
Experience: Prior supply of educational laptops to government entities preferred
-
Quality/Compliance: ISO 9001, FCC, CE, RoHS, UL, EPEAT India Gold, Energy Star, TCO
Terms & Conditions
-
Key term: 25% quantity variation allowed during contract
-
Key term: Scope includes installation, testing, commissioning, and operator training
-
Key term: Functional service center in Maharashtra; 30-day setup if absent
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard government terms with milestone payments after delivery and acceptance per contract.
Delivery Schedule
Delivery commencement tied to order dates; extended delivery time calculations apply with minimum 30 days for increased quantity.
Penalties/Liquidated Damages
Penalties not detailed; tender ATCs indicate standard LDs may apply for late delivery or non-compliance per purchase terms.
Bidder Eligibility
-
Indian bidder/OEM with proven capability in supplying educational laptops
-
ISO 9001 certified organization or product line
-
Maintainable service center presence in Maharashtra with 30-day establishment window
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | SHRII SWASTIK Under PMA | Make : hp Model : HP 240 G9 NB i5 1245U 165121 wifi 14" | 12-02-2026 13:23:49 | |
| 2 | SUNGLORY MULTITRADE COMPANY Under PMA | Make : hp Model : HP 240 G9 NB i5 1245U 165121 wifi 14" | 12-02-2026 18:14:32 | |
| 3 | UNIQUE STATIONERS Under PMA | Make : hp Model : HP 240 G9 NB i5 1245U 165121 wifi 14" | 09-02-2026 12:12:33 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SHRII SWASTIK Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | SUNGLORY MULTITRADE COMPANY Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | UNIQUE STATIONERS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
OEM Avg. Turnover
3
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8921928.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar laptop supply projects
Financial statements demonstrating stability
EMD (if applicable) and related security documents
Technical bid documents confirming product specs
OEM authorization letter and warranty letter on OEM letterhead
Make in India declaration and compliance certificates
BIS licence and type test certificates (as prescribed)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the laptop procurement tender in Maharashtra 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD (if applicable), technical compliance, OEM authorization, and Make in India declaration. Ensure ISO 9001 certification, and provide BIS/type test certificates and the mandatory Make in India statement with OEM warranty on letterhead.
What documents are required for the PAC laptop tender in Maharashtra?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documents, OEM authorization, warranty letter on OEM letterhead, BIS licence, and ISO 9001 certificates. Additional Make in India declaration and energy performance disclosures may be requested.
What are the key technical specifications for the laptops in this tender?
Laptops must meet processor category, pre-loaded OS, specified RAM (GB), display diagonal size in cm, and storage capacity in GB. Certifications include ISO 9001 plus FCC, CE, RoHS, UL, and EPEAT India Gold. Brand preference favors TOP IDC Brands; ensure PAC compatibility.
When is the delivery completion deadline after order in Maharashtra?
Delivery timelines follow the option clause; the extended period adds time proportional to quantity, with a minimum of 30 additional days. Original delivery period governs baseline; delivery must align with award terms and conditions.
What is the required warranty and service setup for Maharashtra laptop supply?
Bidders must provide a functional service center in Maharashtra or establish one within 30 days of award. A dedicated toll-free number and escalation matrix are required; on-site or carry-in warranty terms depend on product configuration and OEM policy.
Which certifications are mandatory for the laptop bid in Maharashtra?
Mandatory certifications include ISO 9001 for bidder/OEM, BIS/type test certificates, and product-specific approvals. Additional FCC, CE, RoHS, UL, EPEAT India Gold, Energy Star, and TCO certifications are specified in Buyer ATC.
What is the scope of supply for the PAC laptop tender in Maharashtra?
Scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. The bidder must ensure post-delivery service support and provide documentary proof of a functional service center in the state.
How is quantity variation handled in the Maharashtra laptop tender?
Quantity can be increased up to 25% of bid quantity at contract award and during contract currency at contracted rates. Delivery period extends proportionally with additional quantity, subject to minimum 30 days and final delivery terms.