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GEM

Indian Institute Of Mass Communication procurement tender for security equipment, Kerala 2025, ISI/IS 550 compliant gear

Bid Publish Date

29-Oct-2025, 6:10 pm

Bid End Date

22-Nov-2025, 7:00 pm

EMD

₹3,30,000

Value

₹67,28,336

Location

KOTTAYAM , KERALA

Latest Corrigendum Available

Progress

Issue29-Oct-2025, 6:10 pm
Corrigendum19-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5521

Category

SITC CRS radio station Transmitter of 50 W FM Set 1 plus 1

Bid Type

Two Packet Bid

Key Highlights

  • • Location: Kerala (Kottayam 686001) and organization: Indian Institute Of Mass Communication
  • • Product category: security equipment (data sheets required), with 108 BOQ items
  • • EMD: ₹330,000; Estimated value: ₹6,728,336
  • • 25% quantity variation allowed; delivery period adjusted accordingly
  • • Mandatory Detailed Design Drawings approval within 5 days of award
  • • 3 years govt procurement experience required; OEM/RESELLER supply accepted
  • • Data Sheet alignment is mandatory; non-conformance leads to rejection
  • • Notable clause: non-obsolescence for at least 5 years residual market life

Categories 120

SPECTROSCOPIC EQUIPMENT AD FILM ELECTRICAL WIND MILL ENERGY PROJECT DIGITAL CROSS CONNECT APFC PANEL TRANSMISSION TOWER SAFETY GADGET BUILDING CONSTRUCTION PAINTING COPPER COIL INTERIOR UPS WOODEN TROLLEY CABBING EQUIPMENTS PTFE WIRE ARNO STARTING CONTACTOR CHAIRS CAMERA BUS CABLE SWITCH YARD SWITCHING APPARATUS CONSTRUCTION OF MAJOR PROJECT CENTRAL PROCESSING UNIT ACRYLIC PAINTS BUILDING INFRASTRUCTURE AUTOMOTIVE CLEANERS SILVER TIP DISTEMPER WOODEN PRODUCT DISCRETE COMPONENTS CABLE DUCT CIRCUIT PROTECTION DEVICE LIGHTENING PROTECTION DEVICE INSULATED WIRE FALSE CELING MUSICAL FOUNDATION RADAR AND SONAR SYSTEMS AND COMPONENTS EQUIPMENT SCRIPT WRITING AUDIO EQUIPMENT ELECTRICAL BOXES ELECTRICAL SUBSTATION FIRE EXTINGUISHERS ELECTRICAL?CONDUIT RENOVATION OF STADIUM GOLD MEDAL PANEL CONDUCTOR RENOVATION OF AUDITORIUM LIGHT AND BULBS VOICE RECORDING SOCKET POWER FURNITURE ITEMS JUMPER WIRE LAN AUTOMATION HIGH TENSION PANEL WIRELESS SET ATM AUDIOMETERS COPPER PIPE ACOUSTIC TREATMENT COILED CABLE TWO WAY RADIO RCC BLOCK CEMENT SOLAR CELLS DOORS LFH CABLE BRICK WORK MACHINE SUPPLY FALL PROTECTION LANYARD GLUCOSE MONITORS TRANSMITTER AWM WIRE PNEUMATIC RCC WORK POWER WIRE TECHNICAL SERVICES AMPLIFIERS SOLAR PHOTOVOLTAIC MODULE PORT BUFFS BOX SAFETY SWITCHES WATER LEVEL RECORDER WIRE NON FERROUS PIPE ROBOTIC FLEXIBLE WIRE SOLAR PV PROJECT FUME HOODS CAT EMULSION PAINT OFFICE FURNITURE SOLAR PHOTOVOLTAIC SYSTEM REPAIR OF AUDITORIUM MODULAR SWITCH FIBERS THREADS AND YARNS VOICE RECORDER CITY SURVEILLANCE GEMS AND JEWELLERY SPEAKER TRANSITION METALS FIRE ALARM SYSTEMS MELAMINE CABLE VIBRATORY SCREEN FLAME DETECTORS MANUAL CALL POINT FLUSH DOOR INTERNET AUTOMOTIVE CABLE DETECTOR BRICK SOFTWARE DIGITAL CLOCK PAINTING MATERIAL

Tender Overview

The Indian Institute Of Mass Communication (IIMC) in Kerala seeks procurement of a comprehensive security equipment package, with an estimated value of ₹6,728,336 and an EMD of ₹330,000. Location is Kottayam, Kerala 686001. The contract spans multiple line items (BOQ shows 108 items) and requires data sheet upload, non-obsolescence assurance, and OEM/partner alignment. A key differentiator is the option clause allowing up to 25% quantity variation at contract rates, plus a dynamic delivery schedule linked to original delivery. Bidders must ensure alignment with approved Detailed Design Drawings and timely approvals. This tender targets suppliers with recent central/state govt supply experience and robust financial standing. IIMC procurement emphasizes drawing-based fabrication, and a rigid pre-approval process to avoid LDs due to design changes. The opportunity is location-specific to Kerala, with a strong emphasis on compliance and traceability through product data sheets and OEM verifications.

Key Specifications

  • Data Sheet for all offered items

  • 3 years govt/PSU supply experience

  • Minimum 5 years residual market life

  • 25% quantity variation rights during contract

  • 5-day window for Detailed Design Drawings approval

Terms & Conditions

  • Option to vary quantity by up to 25% with proportional delivery time

  • 5-day approval window for Detailed Design Drawings post-award

  • Mandatory data sheets and 3-year govt supply experience

Important Clauses

Delivery Terms

Delivery starts from the last date of the original order; quantity variation up to 25% permitted; additional time calculated as (increased quantity/original quantity)*original period, minimum 30 days.

Payment Terms

Payment terms not specified in data; bidders should prepare compliant terms per contract; ensure performance-based triggers and alignment with delivery milestones.

Penalties/Liquidated Damages

LD details not explicitly stated; implied readiness to apply LD for late delivery or non-conformance as per standard govt terms.

Bidder Eligibility

  • 3 years govt/PSU supply experience with documented contracts

  • Not under liquidation or bankruptcy; provide undertaking

  • Data Sheet alignment with product specifications; no obsolescence

  • OEM authorization if bidding on OEM-supplied items

Documents 5

GeM-Bidding-8526691.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 108 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SITC CRS radio station Transmitter of 50 W FM Set 1 plus 1 As per BOQ 1 nos rajith.chandran 90
2 SITC OF SELF SUPPORTED TRANSMISSION TOWER As per BOQ 1 job rajith.chandran 90
3 VHF TRANSMITTING ANTENNA As per BOQ 1 nos rajith.chandran 90
4 Low Loss Feeder Cable with N Connector As per BOQ 1 nos rajith.chandran 90
5 STUDIO MONITOR speaker As per BOQ 4 nos rajith.chandran 90
6 On Air Broadcast Console etc As per BOQ 2 nos rajith.chandran 90
7 Dynamic Cardioid Microphone As per BOQ 6 nos rajith.chandran 90
8 Portable Solid State Field Recorder As per BOQ 6 nos rajith.chandran 90
9 Headphones As per BOQ 10 nos rajith.chandran 90
10 Broadcast Audio Processor As per BOQ 1 nos rajith.chandran 90
11 Dummy Load with connector As per BOQ 1 nos rajith.chandran 90
12 Extra Lightening Protection circuit As per BOQ 1 nos rajith.chandran 90
13 19 Equipment Rack ht 5 ft MTS equivalent As per BOQ 1 nos rajith.chandran 90
14 Work station with antivirus for 3 years As per BOQ 7 nos rajith.chandran 90
15 Audio Editing Software As per BOQ 4 nos rajith.chandran 90
16 Automation Scheduling software licence As per BOQ 1 nos rajith.chandran 90
17 Condensor Microphone with wind filter and Arm stand As per BOQ 6 nos rajith.chandran 90
18 Audio Distribution Amplifier As per BOQ 1 nos rajith.chandran 90
19 Headphone Distribution amplifier As per BOQ 2 nos rajith.chandran 90
20 10 KVA Online UPS As per BOQ 1 job rajith.chandran 90
21 XLR 6 Microphone junction box As per BOQ 4 nos rajith.chandran 90
22 Professional Audio Line Cable As per BOQ 200 mtr rajith.chandran 90
23 Professional Microphone cable As per BOQ 200 mtr rajith.chandran 90
24 XLR Connecter Male and Female As per BOQ 30 nos rajith.chandran 90
25 TRS Stereo Connecter As per BOQ 20 nos rajith.chandran 90
26 Professional On Air Studio Light As per BOQ 1 nos rajith.chandran 90
27 Digital Clock with TIME As per BOQ 5 nos rajith.chandran 90
28 Supply and fixing of work station table As per BOQ 5 nos rajith.chandran 90
29 Supply and fixing of VOB table As per BOQ 1 nos rajith.chandran 90
30 Supply and fixing of Discussion table L shape As per BOQ 1 nos rajith.chandran 90
31 Supply and fixing of ON AIR table and side table As per BOQ 1 nos rajith.chandran 90
32 Supply and fixing of shoe rack As per BOQ 1 nos rajith.chandran 90
33 Supply of low frequency acoustic treatment As per BOQ 60 sqm rajith.chandran 90
34 Supply of acoustic treatment As per BOQ 90 sqm rajith.chandran 90
35 Teak board skirting As per BOQ 50 mtr rajith.chandran 90
36 Supply of Observation window2 As per BOQ 3 nos rajith.chandran 90
37 Supply of Sound proof door with frame Chaukhatt As per BOQ 4 nos rajith.chandran 90
38 Supply of executive chairs Revolving, standard As per BOQ 7 nos rajith.chandran 90
39 Supply of Visitor chairs Revolving, standard As per BOQ 12 nos rajith.chandran 90
40 T.V 56 inch Standard LED type IPS panel As per BOQ 1 no rajith.chandran 90
41 SITC of VRV VRF 10.0 HP ODU As per BOQ 1 nos rajith.chandran 90
42 SITC of Cassettee unit 1.0HP As per BOQ 1 nos rajith.chandran 90
43 SITC of Cassettee unit 2.0HP As per BOQ 2 nos rajith.chandran 90
44 SITC of Cassettee unit 2.5HP As per BOQ 2 nos rajith.chandran 90
45 SITC of Remot As per BOQ 6 nos rajith.chandran 90
46 Supply, Installation, Testing and Commissioning of Y Joints As per BOQ 5 nos rajith.chandran 90
47 Supply and fixing of refrigent copper pipe with insullation As per BOQ 80 mtr rajith.chandran 90
48 Supply and fixing of refrigent conduit pipe 25mm PVC As per BOQ 70 mtr rajith.chandran 90
49 Internet works SITC of Optic fibre cable 6 core SM As per BOQ 200 meter rajith.chandran 90
50 SITC of Patch Cord OFC - 3 Meter SC-LC As per BOQ 4 nos rajith.chandran 90
51 SITC of Pigtail OFC - 1 Meter As per BOQ 12 nos rajith.chandran 90
52 SITC of cat-6A cable As per BOQ 300 meter rajith.chandran 90
53 SITC of 19 inch 6 U rack As per BOQ 1 nos rajith.chandran 90
54 SITC of LAN system As per BOQ 1 nos rajith.chandran 90
55 SITC of LIU 12 port As per BOQ 1 nos rajith.chandran 90
56 SITC of Patch Cord Cat-6 -1 Meter As per BOQ 10 nos rajith.chandran 90
57 SITC of Patch Cord Cat-6 -2 Meter As per BOQ 15 nos rajith.chandran 90
58 SITC of Patch Cord Cat-6 -10 Meter As per BOQ 5 nos rajith.chandran 90
59 Supplying and fixing IO box alongwith base and cover plate As per BOQ 20 nos rajith.chandran 90
60 SITC of CCTV Camera with Night Vision - 5 mp As per BOQ 8 nos rajith.chandran 90
61 Supply and fixing of Cat-6 wire in PVC Conduit As per BOQ 300 mtr rajith.chandran 90
62 SITC of CCTV camera As per BOQ 1 nos rajith.chandran 90
63 Fire work SITC talk back slave station As per BOQ 2 each rajith.chandran 90
64 SITC smoke detector with built in LED As per BOQ 10 each rajith.chandran 90
65 SITC 6 kg Powder type fire extinguishers As per BOQ 2 each rajith.chandran 90
66 CITC 2 kg Powder type fire extinguishers As per BOQ 6 each rajith.chandran 90
67 SITC addressable manual call point complete as required. As per BOQ 1 each rajith.chandran 90
68 Civil Works as per boq As per BOQ 70 cum rajith.chandran 90
69 Cement work as pe boq As per BOQ 2 cum rajith.chandran 90
70 Providing and laying in position cement concrete of specified grade As per BOQ 12 cum rajith.chandran 90
71 Double charge vitrified tiles As per BOQ 100 sqm rajith.chandran 90
72 Centering and shuttering As per BOQ 20 sqm rajith.chandran 90
73 Steel reinforcement for R.C.C. work As per BOQ 1,500 kg rajith.chandran 90
74 Smooth finishing of the exposed surface of R.C.C. work As per BOQ 30 sqm rajith.chandran 90
75 Brick work with common burnt clay As per BOQ 14 cum rajith.chandran 90
76 12 mm cement plaster of mix As per BOQ 20 sqm rajith.chandran 90
77 Wood frames of doors, windows, clerestory windows As per BOQ 53 cft rajith.chandran 90
78 ISI marked flush door shutters As per BOQ 6 sqm rajith.chandran 90
79 Polishing in high gloss matt finish melamine As per BOQ 30 sqm rajith.chandran 90
80 bright finished brass hanging type floor door stopper As per BOQ 5 each rajith.chandran 90
81 false ceiling with cove and design at all height As per BOQ 120 sqm rajith.chandran 90
82 Providing and applying white cement based putty As per BOQ 200 sqm rajith.chandran 90
83 Wall painting with acrylic emulsion paint As per BOQ 300 sqm rajith.chandran 90
84 2mm thick PVC mat finished on floor of approved design As per BOQ 60 sqm rajith.chandran 90
85 SITC of vertical blinds As per BOQ 10 sqm rajith.chandran 90
86 Electrical works As per BOQ 100 mtr rajith.chandran 90
87 Wiring for light point etc As per BOQ 50 point rajith.chandran 90
88 Wiring for circuit As per BOQ 200 mtr rajith.chandran 90
89 Supplying and fixing following modular switch etc As per BOQ 50 each rajith.chandran 90
90 Supplying and fixing following modular switch socket As per BOQ 20 each rajith.chandran 90
91 Supplying and fixing following modular switchs As per BOQ 2 each rajith.chandran 90
92 Supplying and fixing modules As per BOQ 10 each rajith.chandran 90
93 Supplying and fixing following way As per BOQ 1 each rajith.chandran 90
94 Supplying and fixing miniature circuit breaker As per BOQ 20 each rajith.chandran 90
95 miniature circuit breaker suitable for inductive load As per BOQ 6 each rajith.chandran 90
96 Supplying and fixing single pole blanking plate As per BOQ 20 each rajith.chandran 90
97 Supplying and fixing of following sizes of medium class PVC conduit As per BOQ 150 mtr rajith.chandran 90
98 Supplying and fixing suitable size GI box wih modular plate As per BOQ 20 each rajith.chandran 90
99 Wiring for circuit As per BOQ 50 mtr rajith.chandran 90
100 FRLS PVC insulated copper conductor As per BOQ 80 mtr rajith.chandran 90
101 FRLS PVC insulated copper conductor 2 As per BOQ 50 mtr rajith.chandran 90
102 FRLS PVC insulated copper conductor3 As per BOQ 30 mtr rajith.chandran 90
103 FRLS PVC insulated copper conductor,4 As per BOQ 100 mtr rajith.chandran 90
104 3X2.5 mm flexible wire for connection As per BOQ 100 mtr rajith.chandran 90
105 Wiring for group controlled As per BOQ 8 each rajith.chandran 90
106 LED 2X2 Luminaire 36w As per BOQ 20 each rajith.chandran 90
107 Recess mounted LED Downlighter As per BOQ 60 each rajith.chandran 90
108 Electrical Earthing As per BOQ 2 each rajith.chandran 90

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3 years govt/PSU supply

4

Financial statements demonstrating financial capacity

5

EMD submission document (₹330,000)

6

Product Data Sheets uploaded for all offered items

7

OEM authorization or partner certificates, if applicable

8

Detailed Design Drawings (pending approval) and related documentation

Corrigendum Updates

1 Update
#1

Update

19-Nov-2025

Extended Deadline

22-Nov-2025, 7:00 pm

Opening Date

22-Nov-2025, 7:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for security equipment tender in Kerala with IIMC 2025?

Bidders must submit GST, PAN, 3 years govt/PSU experience, and EMD of ₹330,000. Provide Data Sheets, OEM authorizations where required, and Detailed Design Drawings within 5 days of award. Ensure product lifespans exceed 5 years and that items are not end-of-life per OEM.

What documents are required for IIMC security bid in Kerala?

Submit GST certificate, PAN card, recent financial statements, experience contracts proving 3-year govt supply, EMD ₹330,000, product Data Sheets, OEM authorizations, and Detailed Design Drawings; ensure all documents match offered items and data sheets.

What is the Delivery variation allowed in this IIMC tender?

The purchaser may increase or decrease quantity by up to 25% at contract execution and during the contract term, with delivery time scaled by the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

What are the approval timelines for Detailed Design Drawings in Kerala tender?

After contract award, submit Detailed Design Drawings within 5 days. The buyer will approve or list modifications within 5 days; delays shift the delivery period without liquidated damages as per terms.

What experience qualifies bidders for IIMC security equipment procurement 2025?

Bidders must demonstrate at least 3 years of regular manufacture or supply to Central/State Govt or PSU, with contracts showing quantity handled in each year; for bunch bids the primary high-value product must meet this criterion.

Which standards or data sheets are required for this Kerala tender?

Data Sheets for all offered items are required and must align with product specifications; any mismatch can lead to bid rejection. OEM authorizations may be required for branded items; ensure ISI/IS 550 compliance where applicable.

What is the EM D amount and its submission method for this bid?

EMD is ₹330,000. Submit via demand draft or online payment per the tender terms; ensure the EMD document accompanies the technical bid to avoid disqualification.

How to verify product obsolescence status before bidding in Kerala?

Confirm with the OEM that offered items have at least 5 years residual market life and are not end-of-life. Attach OEM statements and product lifecycle proof in the bid package to ensure compliance.