North Western Railway Toner Cartridges Tender 2026 ink consumables Jaipur Rajasthan IS 550 compliant
Bid Publish Date
05-Oct-2026, 3:39 pm
Bid End Date
20-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • OEM authorization is mandatory; offers without OEM proof will be rejected
- • Invoices must be issued in the consignee's name with the consignee's GSTIN
- • Post-receipt inspection at consignee site; pre-dispatch inspection governed by ATC selection
- • Quantity may vary +/- 25% during contract and currency; extended delivery time rules apply
- • Traders/resellers are not eligible for EMD/turnover/experience exemptions
- • Past performance proof required: supply records for last 3 FYs and current FY
- • Documentation must include CRAC, receipted challan, work completion certificate for proof of supply
Tender Overview
North Western Railway invites bids for toner cartridges, ink cartridges and printer consumables under the Railways procurement framework in Rajasthan. The procurement scope covers consumables for printers, with bidder eligibility tied to OEM authorization and supplier authentication. The contract includes a flexible quantity clause allowing up to 25% increase or decrease at bid and contract stages, at contracted rates, with delivery timing linked to the original delivery period. Post-dispatch inspection is conducted at the consignee site, with pre-dispatch inspection dependent on ATC selections. Unique terms mandate OEM authorization to avoid rejection, and invoices must be raised in the consignee’s GSTIN. The opportunity is characterized by a need for verifiable past performance and proof of supply for the last three financial years.
Key differentiators include strict authorisation requirements, GST-compliant invoicing to the consignee, and a robust past-performance documentation standard to validate supply history.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
- No BOQ items provided; no explicit technical specs listed in the available data
- Inspection: Post-receipt at consignee site; pre-dispatch inspection not universally mandated
- Documentation: OEM authorization must be attached; past performance proofs (PO/receipt notes/CRAC/work completion certificates) required; supplier invoices must reflect consignee GSTIN
- Eligibility: Only manufacturers or genuine service providers eligible for EMD/turnover/experience exemptions; traders/resellers excluded
- Compliance: Certificates and documents per Bid Document/ATC; adherence to purchaser terms is mandatory
Terms, Conditions & Eligibility
- EMD/Turnover/Experience exemptions apply only to manufacturers; traders not exempt
- Quantity Flexibility: +/- 25% during contract; extended period adjustments calculated as (increased quantity / original quantity) × original delivery period with minimum 30 days
- Delivery: Delivery period aligned to original order date; additional time rules apply for option exercise
- Payment: Invoices must be in consignee name with GSTIN; other payment terms not specified in available data
- Past Performance: Must provide proof of supply for last three financial years plus current year; documentary evidence to include delivery date and quantity
- Documentation: OEM authorization, GST, PAN, experience certificates, financial statements, and technical compliance documents as per ATC
Key Specifications
-
Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
-
No explicit BOQ items or technical specs provided in current data
-
OEM authorization and GST-compliant invoicing are critical
-
Past performance evidence for last 3 FYs required
Terms & Conditions
-
OEM authorization required; otherwise bid rejection
-
Invoices to be issued in consignee name with GSTIN
-
+/- 25% quantity variation; delivery period adjustments with minimum 30 days
-
Post-receipt inspection at consignee; pre-dispatch inspection per ATC
-
Traders not eligible for EMD/turnover/experience exemptions
Important Clauses
Payment Terms
Invoices must be raised in the consignee’s name with the consignee GSTIN; no other explicit payment terms provided in data
Delivery Schedule
Delivery period starts from the last date of original delivery order; option-based extensions use the calculated time with a 30-day minimum
Penalties/Liquidated Damages
Not specified in available data; standard railway contract penalties may apply per ATC
Bidder Eligibility
-
Manufacturer or genuine service provider eligibility for EMD/turnover/experience exemptions
-
OEM authorization proof mandatory
-
Past performance proof from last three financial years plus current year
Tender Data
Bid Details
Quantity
10
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Bikaner
Delivery Pincodes
334001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ashish Kharb | 334001,DRM OFFICE, BIKANER | Bikaner | Rajasthan | 334001 | 3 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9985120.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
OEM authorization letter / certificate
GST registration certificate of bidder and GSTIN of consignee
PAN card of bidder
Experience certificates / past performance documents (POs, delivery receipts, inspection certificates, CRAC, receipted challans, work completion certificates)
Financial statements (balance sheet/turnover) for the last 3 financial years
Technical bid documents and bid compliance certificates
Any ATC-specified certificates or pre-dispatch / post-dispatch inspection documentation
Frequently Asked Questions
How to bid for toner cartridges tender in Rajasthan with OEM authorization
Bidders must attach OEM authorization, provide GSTIN-linked invoices, and submit past performance proofs for the last three financial years along with financial statements. Ensure delivery terms align with original order dates and comply with the 25% quantity variation clause. Include all required compliance certificates per ATC.
What documents are required for NW Railway printer consumables bid 2026
Required documents include OEM authorization, bidder GST registration, consignee GSTIN for invoicing, PAN, experience certificates, financial statements for three years, PO/receipts/work completion certificates, CRAC, receipted challan, and ATC-compliant technical bid documents.
What are the delivery terms for toner cartridge procurement by NW Railway
Delivery period begins from the last date of the original delivery order. If the option to increase quantity is exercised, additional time equals (increased quantity/original quantity) × original period, with a minimum of 30 days. Penalties may apply for delays per ATC.
How is past performance demonstrated for NW Railway cartridges tender
Submit proof of supply for the last three financial years, including delivery dates, quantities, and attested inspection certificates or CRAC. Self-signed invoices or generic statements are insufficient; use purchaser-signed or consignee-signed documentation.
What are the key eligibility criteria for supplier participation
Manufacturers are eligible for exemptions from EMD/turnover/experience; traders/resellers are not. OEM authorization is mandatory. Submit financials, GST documentation, and three-year past performance evidence to qualify.
Are post-dispatch inspections mandatory for NW Railway consumables
Yes, post-receipt inspection at the consignee site is the standard; pre-dispatch inspection is optional only if ATC specifies it. Ensure documentation supports inspection status and consignee verification prior to acceptance.
What is the scope of quantity variation allowed
The purchaser may increase or decrease the order quantity by up to 25% at bid and during contract currency. Extended delivery time is calculated by the specified formula with a minimum 30 days.
What standards or certifications are expected for toner cartridges
While explicit standards aren’t listed in the available data, bidders should provide OEM authorization and ensure GST-compliant invoicing; anticipate standard procurement certifications and supplier compliance documents per ATC.