Indian Army Department Of Military Affairs Office Supplies Tender Panchkula Haryana 2026 - Paper, File, Folder, Markers & Misc Supplies
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad range of office stationery and consumables including paper, files, folders, markers, cutters, pens, envelopes, scales, binders, dusters, cleaners, and related items in Panchkula, Haryana. Estimated value is ₹174,500 with a comprehensive BOQ of 95 items. The contract covers supply, installation, testing, commissioning, and operator training, with pre-dispatch and post-receipt inspection options. A key competitiveness lever is the option clause permitting up to 25% quantity variation at contracted rates, and advance sample approval within 5 days of award. Unique design approvals and potential delivery extensions hinge on buyer feedback and the option clause.
Technical Specifications & Requirements
- Scope includes: Supply, Installation, Testing, Commissioning of goods and Training of operators, plus necessary statutory clearances where applicable.
- Inspection: Pre-dispatch at seller premises (if ATC selected) and post-receipt at consignee site.
- Sample process: Advance sample approval required within 5 days of award; modifications communicated within 5 days if needed.
- Delivery/approval impact: If buyer delays in drawing approval, delivery period is refixed without LD for the delay.
- Quantity flexibility: Option to increase quantity by up to 25% during contract and currency, with minimum 30 days extended delivery time.
- Deliverables: All costs included in bid price; testing and commissioning and operator training are explicit inclusions.
Terms & Eligibility
- EMD amount: not disclosed in provided terms.
- Delivery timeline: extended per option clause; baseline delivery period defined by award and subsequent approvals.
- Payment terms: not explicitly stated in provided terms.
- Documentation: Detailed design drawings approval required within 5 days of award; post-approval supply must conform to drawings.
- Inspection/acceptance: Pre-dispatch and post-receipt inspections as described; advance sample approval is mandatory before bulk manufacturing.
- Compliance: Successful bidder must adhere to approved drawings and modifications communicated by Buyer; failure to obtain timely approvals may impact delivery timelines.
Key Specifications
-
Scope of supply includes: Supply, Installation, Testing, Commissioning of goods and Training of operators
-
Pre-dispatch and post-receipt inspection arrangements
-
Advance sample approval within 5 days of award; buyer approval or modification list within 5 days
-
Option clause allows up to 25% quantity variation during contract at contracted rates
-
Delivery timeline adjustments if buyer delays in drawing approval with no LD
-
Total BOQ items: 95 (Item details not enumerated; N/A quantities listed)
Terms & Conditions
-
Option clause permitting up to 25% quantity variation at contracted rates
-
Advance sample approval required within 5 days of award
-
Pre-dispatch and post-receipt inspections by nominated agency
Important Clauses
Payment Terms
Payment terms not explicitly stated in provided terms; standard government procurement terms may apply per contract.
Delivery Schedule
Delivery period linked to approval of drawings; additional time calculated if approvals are delayed, with minimum 30 days for extended quantity.
Penalties/Liquidated Damages
LD provisions not detailed in provided terms; delivery delays are mitigated by extended delivery period based on option clause.
Bidder Eligibility
-
Experience in supplying office stationery and consumables to government/defense sectors
-
Ability to provide Detailed Design Drawings within 5 days of award
-
Capability to undergo pre-dispatch and post-receipt inspections and complete sample approvals
Tender Data
Bid Details
Quantity
3464
Category
File
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Paper , File , Folder , Markers , Cutter , Cloth , Pad , File Tag , Duster , Pin , Sketch , Refill , Pen , Cell , Envelope , Pencil , Scale , Eraser , Stapler , Glue Stick , Blades , Poker , Mailer , Marker , Scissor , Clips , Brasso , Tape , Talc Sheet , Ink , Spiral Sheet , Highlighter , Clip Board , Register , Brown Sheet , Pen Stand , File Binder , Tray , Car Diary , Bin Card , Mileage Card , Broom , Phenyl , Colin , Air Freshner , Room Freshener , Toilet Cleaner , Acid , Whiper , Good Night Refill , Surf Excel , Naphthelene Ball , Hand Wash , Toilet Brush , Floor Cleaner , Vim Bar , Odonil , Dusting Cloth , Pocha , Pocha Cloth , Bleaching Powder , Spiral Binding Ring , Pilot Pen
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Panchkula | Panchkula | - | - | 70 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10001204.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
95 Items Sign in to view GEM price trends Sign in for GEM prices
Paper
A4 Paper
Paper
FS Paper
File
Printed File Cover with CMP logo and unit name
File
White File Cover Plain
File
White File Cover Printed with CMP logo and Unit Name
Folder
Part II Order Folder
Markers
Permanent Markers Small (Luxor)
Markers
Permanent Markers Big (Luxor)
Markers
White Board Marker Big (Luxor)
Cutter
Paper Cutter (18 MM)
Cloth
Dusting Cloth (Yellow)
Paper
Bond Paper (JK)
Pad
Sticky Pad Big (oddy)
Paper
Lamination Paper (Blue and Plain)
File Tag
File Tag Small
File Tag
File Tag Big
Pad
Writing Pad Good Quality
Duster
White Board Duster
Pin
T Pin
Sketch
Black Sketch (Camelin)
Refill
Pilot V7 Pen Refill
Pen
Pilot V7 Pen (Blue)
Pen
Pilot V7 Pen (Red)
Cell
Pencil Cell Large (Eveready)
Cell
AA Battery Small
Envelope
Envelope Small
Envelope
Envelope FS Size Plastic coated (Yellow)
Envelope
Envelope A3 Size Plastic coated (Yellow)
Envelope
Envelope A4 Size Plastic coated (Yellow)
Pencil
Pencil Apsara
Scale
Steel Scale (30 Cms)
Eraser
Eraser Apsara
Pen
Ball Pen Raynolds (Blue)
Pen
Ball Pen Raynolds (Red)
Pen
Ball Pen Raynolds (Black)
Stapler
Stapler Small (Kangaro)
Glue Stick
Glue Stick 15 Gms (Fevi Stick)
Cutter
Cutter
Blades
Paper Cutter Blade (18 MM)
Poker
Poker Wooden Good Quality
Mailer
CD Mailer
Marker
CD Marker (Luxor)
Scissor
Scissor Medium
Clips
Binder Clip 44 MM (Kangaro)
Clips
Binder Clip 24 MM (Kangaro)
Clips
Binder Clip 32 MM (Kangaro)
Pin
Stapler Pin Small 10 No
Pin
Kangaro Stapler Pin Large
Brasso
Brasso 500 ML
Tape
Brown Tape 2 Inch
Tape
Transparent Tape 2 Inch
Tape
Transparent Tape 1 Inch
Talc Sheet
Talc Sheet 50 Mtr
Folder
First Sight Dak Folder
Ink
Stamp Pad Ink Bottle
Spiral Sheet
Spiral Binding Sheet A4 size
Highlighter
Highlighter Colour (Parrot)
Clip Board
Clip Board Omega
Register
Registers 100 Pages
Register
Register 200 Pages
Register
Register 400 pages
Brown Sheet
Brown Sheet Big Size
Pen Stand
Pen Stand VIP
File Binder
File Binder
Tray
Paper Tray
Car Diary
Car Diary (6 Months)
Bin Card
Bin Card
Mileage Card
Mileage Card
Tape
Colour Tape Half Inch (Red)
Tape
Colour Tape Half Inch (Blue)
Broom
Broom Stick Coconut
Broom
Broom Phool Jadu
Broom
Broom Phool Jadu Plastic
Phenyl
Phenyl 1 Ltr
Colin
Colin 1 Ltr
Air Freshner
Automated Air Freshener Machine
Refill
Automated Air Freshener Refill
Room Freshener
Room Freshener Godreg
Toilet Cleaner
Harpic Toilet Cleaner 1 ltr
Acid
Floor Cleaning Acid 500 ML
Whiper
Floor Whiper
Good Night Refill
Good Night Refill
Surf Excel
Surf Excel Powder
Naphthelene Ball
Naphthelene Ball
Hand Wash
Dettol Hand Wash
Toilet Brush
Toilet Brush
Floor Cleaner
Lyzol Floor Cleaner 1 ltr
Vim Bar
Vim Bar Round
Odonil
Odonil Big
Dusting Cloth
Dusting Cloth Cotton
Pocha
Pocha Round
Pocha Cloth
Pocha Cloth Big
Bleaching Powder
Bleaching Powder
Spiral Binding Ring
Spiral Binding Ring
Pilot Pen
Pilot V10 Pen (Blue and Red)
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Paper | A4 Paper | 70 | ream | acct_12345 | 10 | |
| 2 | Paper | FS Paper | 20 | ream | acct_12345 | 10 | |
| 3 | File | Printed File Cover with CMP logo and unit name | 600 | pieces | acct_12345 | 10 | |
| 4 | File | White File Cover Plain | 50 | pieces | acct_12345 | 10 | |
| 5 | File | White File Cover Printed with CMP logo and Unit Name | 50 | pieces | acct_12345 | 10 | |
| 6 | Folder | Part II Order Folder | 4 | pieces | acct_12345 | 10 | |
| 7 | Markers | Permanent Markers Small (Luxor) | 8 | packet | acct_12345 | 10 | |
| 8 | Markers | Permanent Markers Big (Luxor) | 8 | packet | acct_12345 | 10 | |
| 9 | Markers | White Board Marker Big (Luxor) | 10 | packet | acct_12345 | 10 | |
| 10 | Cutter | Paper Cutter (18 MM) | 10 | pieces | acct_12345 | 10 | |
| 11 | Cloth | Dusting Cloth (Yellow) | 5 | packet | acct_12345 | 10 | |
| 12 | Paper | Bond Paper (JK) | 5 | packet | acct_12345 | 10 | |
| 13 | Pad | Sticky Pad Big (oddy) | 30 | packet | acct_12345 | 10 | |
| 14 | Paper | Lamination Paper (Blue and Plain) | 4 | packet | acct_12345 | 10 | |
| 15 | File Tag | File Tag Small | 5 | packet | acct_12345 | 10 | |
| 16 | File Tag | File Tag Big | 2 | packet | acct_12345 | 10 | |
| 17 | Pad | Writing Pad Good Quality | 20 | pieces | acct_12345 | 10 | |
| 18 | Duster | White Board Duster | 4 | pieces | acct_12345 | 10 | |
| 19 | Pin | T Pin | 10 | packet | acct_12345 | 10 | |
| 20 | Sketch | Black Sketch (Camelin) | 2 | packet | acct_12345 | 10 | |
| 21 | Refill | Pilot V7 Pen Refill | 4 | packet | acct_12345 | 10 | |
| 22 | Pen | Pilot V7 Pen (Blue) | 5 | packet | acct_12345 | 10 | |
| 23 | Pen | Pilot V7 Pen (Red) | 2 | packet | acct_12345 | 10 | |
| 24 | Cell | Pencil Cell Large (Eveready) | 100 | pieces | acct_12345 | 10 | |
| 25 | Cell | AA Battery Small | 20 | pieces | acct_12345 | 10 | |
| 26 | Envelope | Envelope Small | 1,000 | pieces | acct_12345 | 10 | |
| 27 | Envelope | Envelope FS Size Plastic coated (Yellow) | 100 | pieces | acct_12345 | 10 | |
| 28 | Envelope | Envelope A3 Size Plastic coated (Yellow) | 100 | pieces | acct_12345 | 10 | |
| 29 | Envelope | Envelope A4 Size Plastic coated (Yellow) | 100 | pieces | acct_12345 | 10 | |
| 30 | Pencil | Pencil Apsara | 10 | packet | acct_12345 | 10 | |
| 31 | Scale | Steel Scale (30 Cms) | 5 | pieces | acct_12345 | 10 | |
| 32 | Eraser | Eraser Apsara | 3 | packet | acct_12345 | 10 | |
| 33 | Pen | Ball Pen Raynolds (Blue) | 10 | packet | acct_12345 | 10 | |
| 34 | Pen | Ball Pen Raynolds (Red) | 5 | packet | acct_12345 | 10 | |
| 35 | Pen | Ball Pen Raynolds (Black) | 5 | packet | acct_12345 | 10 | |
| 36 | Stapler | Stapler Small (Kangaro) | 5 | pieces | acct_12345 | 10 | |
| 37 | Glue Stick | Glue Stick 15 Gms (Fevi Stick) | 5 | box | acct_12345 | 10 | |
| 38 | Cutter | Cutter | 10 | pieces | acct_12345 | 10 | |
| 39 | Blades | Paper Cutter Blade (18 MM) | 5 | packet | acct_12345 | 10 | |
| 40 | Poker | Poker Wooden Good Quality | 1 | box | acct_12345 | 10 | |
| 41 | Mailer | CD Mailer | 5 | packet | acct_12345 | 10 | |
| 42 | Marker | CD Marker (Luxor) | 2 | packet | acct_12345 | 10 | |
| 43 | Scissor | Scissor Medium | 5 | pieces | acct_12345 | 10 | |
| 44 | Clips | Binder Clip 44 MM (Kangaro) | 5 | packet | acct_12345 | 10 | |
| 45 | Clips | Binder Clip 24 MM (Kangaro) | 5 | packet | acct_12345 | 10 | |
| 46 | Clips | Binder Clip 32 MM (Kangaro) | 5 | packet | acct_12345 | 10 | |
| 47 | Pin | Stapler Pin Small 10 No | 5 | box | acct_12345 | 10 | |
| 48 | Pin | Kangaro Stapler Pin Large | 3 | box | acct_12345 | 10 | |
| 49 | Brasso | Brasso 500 ML | 4 | bottle | acct_12345 | 10 | |
| 50 | Tape | Brown Tape 2 Inch | 20 | pieces | acct_12345 | 10 | |
| 51 | Tape | Transparent Tape 2 Inch | 20 | pieces | acct_12345 | 10 | |
| 52 | Tape | Transparent Tape 1 Inch | 20 | pieces | acct_12345 | 10 | |
| 53 | Talc Sheet | Talc Sheet 50 Mtr | 1 | roll | acct_12345 | 10 | |
| 54 | Folder | First Sight Dak Folder | 2 | pieces | acct_12345 | 10 | |
| 55 | Ink | Stamp Pad Ink Bottle | 2 | box | acct_12345 | 10 | |
| 56 | Spiral Sheet | Spiral Binding Sheet A4 size | 2 | packet | acct_12345 | 10 | |
| 57 | Highlighter | Highlighter Colour (Parrot) | 5 | pieces | acct_12345 | 10 | |
| 58 | Clip Board | Clip Board Omega | 5 | pieces | acct_12345 | 10 | |
| 59 | Register | Registers 100 Pages | 30 | pieces | acct_12345 | 10 | |
| 60 | Register | Register 200 Pages | 30 | pieces | acct_12345 | 10 | |
| 61 | Register | Register 400 pages | 30 | pieces | acct_12345 | 10 | |
| 62 | Brown Sheet | Brown Sheet Big Size | 50 | pieces | acct_12345 | 10 | |
| 63 | Pen Stand | Pen Stand VIP | 2 | pieces | acct_12345 | 10 | |
| 64 | File Binder | File Binder | 1 | packet | acct_12345 | 10 | |
| 65 | Tray | Paper Tray | 3 | pieces | acct_12345 | 10 | |
| 66 | Car Diary | Car Diary (6 Months) | 70 | pieces | acct_12345 | 10 | |
| 67 | Bin Card | Bin Card | 100 | pieces | acct_12345 | 10 | |
| 68 | Mileage Card | Mileage Card | 50 | pieces | acct_12345 | 10 | |
| 69 | Tape | Colour Tape Half Inch (Red) | 30 | pieces | acct_12345 | 10 | |
| 70 | Tape | Colour Tape Half Inch (Blue) | 30 | pieces | acct_12345 | 10 | |
| 71 | Broom | Broom Stick Coconut | 30 | pieces | acct_12345 | 10 | |
| 72 | Broom | Broom Phool Jadu | 20 | pieces | acct_12345 | 10 | |
| 73 | Broom | Broom Phool Jadu Plastic | 10 | pieces | acct_12345 | 10 | |
| 74 | Phenyl | Phenyl 1 Ltr | 30 | bottle | acct_12345 | 10 | |
| 75 | Colin | Colin 1 Ltr | 10 | bottle | acct_12345 | 10 | |
| 76 | Air Freshner | Automated Air Freshener Machine | 5 | pieces | acct_12345 | 10 | |
| 77 | Refill | Automated Air Freshener Refill | 10 | pieces | acct_12345 | 10 | |
| 78 | Room Freshener | Room Freshener Godreg | 15 | pieces | acct_12345 | 10 | |
| 79 | Toilet Cleaner | Harpic Toilet Cleaner 1 ltr | 30 | bottle | acct_12345 | 10 | |
| 80 | Acid | Floor Cleaning Acid 500 ML | 10 | bottle | acct_12345 | 10 | |
| 81 | Whiper | Floor Whiper | 10 | pieces | acct_12345 | 10 | |
| 82 | Good Night Refill | Good Night Refill | 10 | pieces | acct_12345 | 10 | |
| 83 | Surf Excel | Surf Excel Powder | 5 | kgs | acct_12345 | 10 | |
| 84 | Naphthelene Ball | Naphthelene Ball | 5 | kgs | acct_12345 | 10 | |
| 85 | Hand Wash | Dettol Hand Wash | 20 | pieces | acct_12345 | 10 | |
| 86 | Toilet Brush | Toilet Brush | 10 | pieces | acct_12345 | 10 | |
| 87 | Floor Cleaner | Lyzol Floor Cleaner 1 ltr | 30 | bottle | acct_12345 | 10 | |
| 88 | Vim Bar | Vim Bar Round | 20 | pieces | acct_12345 | 10 | |
| 89 | Odonil | Odonil Big | 30 | pieces | acct_12345 | 10 | |
| 90 | Dusting Cloth | Dusting Cloth Cotton | 30 | pieces | acct_12345 | 10 | |
| 91 | Pocha | Pocha Round | 10 | pieces | acct_12345 | 10 | |
| 92 | Pocha Cloth | Pocha Cloth Big | 30 | pieces | acct_12345 | 10 | |
| 93 | Bleaching Powder | Bleaching Powder | 10 | kgs | acct_12345 | 10 | |
| 94 | Spiral Binding Ring | Spiral Binding Ring | 100 | pieces | acct_12345 | 10 | |
| 95 | Pilot Pen | Pilot V10 Pen (Blue and Red) | 20 | pieces | acct_12345 | 10 |
Categories
50
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD documentation (amount not disclosed in tender data)
Technical bid documents
OEM authorizations (if applicable)
Detailed Design Drawings (within 5 days of award)
Advance sample submission (within 5 days of award)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the office supplies tender in Panchkula 2026
Bidders must submit GST, PAN, experience and financial documents along with technical bids. The contract requires Detailed Design Drawings within 5 days of award and advance sample approval within 5 days. Ensure compliance with pre-dispatch and post-receipt inspections and accommodation of up to 25% quantity variation at contracted rates.
What documents are required for the Indian Army stationery tender in Haryana
Required documents include GST certificate, PAN card, company experience certificates, financial statements, EMD submission, technical bid, and OEM authorizations if applicable. Also, prepare Detailed Design Drawings within 5 days of award and advance sample for buyer approval.
What are the delivery terms for the Panchkula office supplies tender
Delivery timelines align with drawing approvals; extended delivery time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days. If buyer delays approval, the delivery period is refixed accordingly and LD may not apply.
What inspections are conducted for this Indian Army procurement
Nominated Inspection Agency conducts both pre-dispatch at seller premises (if ATC selected) and post-receipt inspection at the consignee site before acceptance, ensuring conformity to approved drawings and contract specifications.
What is the sample approval process for this tender in Haryana
Within 5 days of award, submit advance samples for buyer approval. The buyer will approve or provide a modification list within 5 days. Supply must follow approved sample with any communicated modifications; delays in approval affect delivery timelines.
Are there any quantity variation allowances in this tender
Yes. The purchaser may increase or decrease the quantity up to 25% of the bid/contract quantity. Extended delivery time will be calculated accordingly, with a minimum 30-day extension when applicable.
What is the estimated contract value and item scope
Estimated value is ₹1,74,500 with a BOQ of 95 items including paper, file, folder, markers, pens, envelopes, binders, and related stationery; scope includes supply, installation, testing, commissioning, and operator training.
What are the key eligibility indicators for this procurement
Eligible bidders should demonstrate prior similar supply experience to government/defense clients, offer Detailed Design Drawings within 5 days, and meet inspection and sample approval requirements, along with standard bid submission documents (GST, PAN, financials, and OEM authorizations).