CHT for guest,Banners,Invitation Cards,Pamphlets,Posters,Media Coverage,Seating arrangement,PA Equi
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
10 May 2025
Closed:
31 May 2025
GEM
GEM
Indian Army Kupwara Event Support Tender 2026: PA Equipment, Banners, Printing & Catering in Jammu & Kashmir
Bid Publish Date
04-Jul-2026, 11:52 am
Bid End Date
14-Jul-2026, 12:00 pm
Location
Progress
Issue04-Jul-2026, 11:52 am
AwardPending
Quantity
644
Category
Banners 4x4
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM nuances: No specific brands listed; OEM life‑cycle requirement mentions minimum 1 year residual market life
- • Technical standards: No IS/ISO standards specified; explicit IS/ISI not indicated
- • Unique conditions: 25% quantity variation right; post‑award drawings approvals within 5 days
- • Eligibility criteria: No liquidation or court proceedings; GST compliance responsibility falls on bidder
- • Warranty/AMC: Not specified in the tender data
- • Penalties: Not detailed; LD or penalties not described
- • Delivery: On-site delivery and possible installation at 28 RR Bn Kupwara
- • Performance bonds: Not mentioned
Categories
6
Tender Overview
The Indian Army, Department Of Military Affairs, seeks event support services for activities at Kupwara, Jammu & Kashmir (193221). The scope spans guest speaker coordination (CHT for Srinagar to Chandigam), banners and signage (4x4), invitation cards, pamphlets, posters, media coverage, seating arrangements for attendees, PA equipment hire, and catering (tea and lunch). The BOQ lists 9 items but specific quantities and values are not disclosed, while delivery location is 28 RR Bn, Gujjarpatti, Lolab Valley, Chandigam, Kupwara. An option clause allows quantity variation up to 25% with extended delivery time calculations. A requirement for Detailed Design Drawings approval and a sample approval process is specified, with post-award submittals due within 5 days. GST applicability is to be determined by bidders.
Technical Specifications & Requirements
- No product specifications are provided in the tender data.
- Key process requirements include: submit Detailed Design Drawings within 5 days of award; buyer to approve or list modifications within 5 days; supply must conform to approved drawings.
- Before bulk manufacturing, submit 5 advance samples for buyer approval.
- Delivery address: 28 RR Bn, Kupwara; installation & commissioning, if included, at the same site.
- Option clause permits up to 25% quantity variation at contracted rates; delivery period recalculation applies, minimum 30 days.
- Bidder must confirm GST treatment and ensure products are not obsolete per OEM, with at least 1 year residual market life.
Terms, Conditions & Eligibility
- Option Clause:Quantity may be increased/decreased by up to 25% during contract; extended delivery time based on formula.
- Detailed Design Drawings approval required within 5 days of award; modifications communicated within 5 days; no LD for buyer delay in drawings approval.
- Delivery/Installation at 28 RR Bn Kupwara, Lolab Valley area.
- Financial standing: bidder must not be under liquidation or similar proceedings; upload an undertaking.
- GST: bidder to determine applicable GST; reimbursement as per actuals or applicable rates, subject to quoted GST cap.
- Sample approvals required pre-bulk manufacturing (5 samples within 5 days).
- Warranty/penalty clauses not explicitly stated in the data.
Key Specifications
-
Event support scope including: PA equipment hire, banners (4x4), invitation cards, pamphlets, posters, media coverage, seating, tea and lunch catering
-
Delivery address and on-site installation at 28 RR Bn, Kupwara, Lolab Valley, Chandigam, Kupwara
-
Option clause permitting up to 25% quantity variation at contracted rates
-
Detailed Design Drawings approval within 5 days of contract award; buyer to approve or request modifications within 5 days
-
Advance sample submission: 5 samples within 5 days for buyer approval
Terms & Conditions
-
Option for ±25% quantity change with corresponding delivery time recalculation
-
Mandatory Detailed Design Drawings submission and buyer approval within 5 days
-
5-day window to submit 5 advance samples for approval
Important Clauses
Payment Terms
GST to be determined by bidder; reimbursement as actual or applicable rates, capped at quoted GST; payment terms not explicitly defined in data
Delivery Schedule
Delivery begins after approved drawings; extended delivery time computed via (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD or penalty clause described in the provided tender text
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Bidder must confirm non-obsolescence with OEM life of at least 1 year
-
GST compliance to be determined by bidder; supplier bears GST applicability risk
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
CHT for guest speakers from Srinagar to Chandigam , Banners 4x4 , Invitation Cards , Pamphlets , Posters , Media Coverage , Seating arrangement for attendees , Hiring of PA equipment , Tea and Lunch
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9559154.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
#1
CHT for guest speakers from Srinagar to Chandigam
CHT for guest speakers from Srinagar to Chandigam
5 nos
Delivery: 10 days
#2
Banners 4x4
Banners 4x4
6 nos
Delivery: 10 days
#3
Invitation Cards
Invitation Cards
150 nos
Delivery: 10 days
#4
Pamphlets
Pamphlets
150 nos
Delivery: 10 days
#5
Posters
Posters
150 nos
Delivery: 10 days
#6
Media Coverage
Media Coverage
1 nos
Delivery: 10 days
#7
Seating arrangement for attendees
Seating arrangement for attendees
1 nos
Delivery: 10 days
#8
Hiring of PA equipment
Hiring of PA equipment
1 nos
Delivery: 10 days
#9
Tea and Lunch
Tea and Lunch
180 nos
Delivery: 10 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | CHT for guest speakers from Srinagar to Chandigam | CHT for guest speakers from Srinagar to Chandigam | 5 | nos | akshay28 | 10 | |
| 2 | Banners 4x4 | Banners 4x4 | 6 | nos | akshay28 | 10 | |
| 3 | Invitation Cards | Invitation Cards | 150 | nos | akshay28 | 10 | |
| 4 | Pamphlets | Pamphlets | 150 | nos | akshay28 | 10 | |
| 5 | Posters | Posters | 150 | nos | akshay28 | 10 | |
| 6 | Media Coverage | Media Coverage | 1 | nos | akshay28 | 10 | |
| 7 | Seating arrangement for attendees | Seating arrangement for attendees | 1 | nos | akshay28 | 10 | |
| 8 | Hiring of PA equipment | Hiring of PA equipment | 1 | nos | akshay28 | 10 | |
| 9 | Tea and Lunch | Tea and Lunch | 180 | nos | akshay28 | 10 |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates (similar events or supply of PA equipment, banners, printing, catering)
4
Financial statements / solvency documents
5
EMD documentation (not specified in data; bidders should prepare as per standard practice)
6
Technical bid documents showing compliance with drawings/approval process
7
OEM authorizations or vendor confirmations (if applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on Indian Army event support tender in Kupwara?
Bidders should submit Detailed Design Drawings within 5 days of award, provide 5 advance samples for buyer approval, and comply with the 25% quantity variation option. Ensure GST is determined and documented, and confirm non‑obsolescence for at least 1 year. Delivery to 28 RR Bn Kupwara, with on‑site installation if required.
What documents are required for the Kupwara event tender bid 2026?
Required submissions include GST registration, PAN card, recent experience certificates for related events, financial statements or solvency documents, draft OEM authorizations if applicable, and technical bid materials showing compliance with drawings/approval process plus an undertaking on financial standing.
What are the key technical expectations for event printing and PA services?
Although no explicit standards are listed, bidders must provide detailed design drawings within 5 days, obtain buyer approval, and supply 5 advance samples. On‑site delivery at 28 RR Bn Kupwara and adherence to buyer‑approved drawings are mandatory; ensure on‑time delivery even with quantity variations.
When is the delivery window after drawings approval for this tender?
Delivery time is recalculated using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extended period applies if the option clause is exercised. Delays by the buyer in drawing approval do not incur LD.
What are the GST considerations for the Kupwara procurement?
Bidders must determine applicable GST; the purchaser will reimburse GST at actuals or the applicable rate, whichever is lower, capped by the bidder's quoted GST percentage. Responsibility for correct GST application lies with the bidder.
What is required to demonstrate bidder financial stability for this tender?
Bidders must upload an undertaking confirming they are not under liquidation or court receivership. Financial statements or solvency documents should be provided to prove ongoing financial health and ability to fulfill contract obligations.
What is the exact delivery location for the Kupwara event contract?
Delivery and possible installation are at 28 RR Bn, Gujjarpatti, Lolab Valley, Lolab, Chandigam, Kupwara, Jammu & Kashmir, 193221. Ensure access to the specified IlO and on‑site support as per approved drawings.
What is the scope of work covered under this Indian Army tender?
Scope includes guest speaker management, banners (4x4), invitation cards, pamphlets, posters, media coverage, seating for attendees, PA equipment hire, and tea/lunch catering; 9 BOQ items are listed though quantities are not specified in the data.
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Documents 4
GeM-Bidding-9559154.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS