Indian Army Cleaning & Maintenance Tender for HeatKing Bhukhari Systems Leh Jammu & Kashmir 2026

Tender Overview

The opportunity is with the Indian Army, Department of Military Affairs, for cleaning servicing of HeatKing Bhukhari units, plus repair and replacement of unserviceable parts of pumps, oil tank connections, and fire cylinder assemblies at the Siachén, Leh site in Jammu & Kashmir. The scope includes cleaning heat pillars, repairing loose connections, replacing electric rods and switches, and fume pipe work (3-inch diameter) to restore operability. The bid emphasizes option clauses for quantity variations up to 25%, with delivery timelines linked to the original delivery period and extended periods. Target installation and commissioning will occur at the ParTour address near Nubra Valley. The contract requires installation-ready equipment, on-site support, and adherence to specified inspection regimes. Vendors must comply with mandatory documentation and supplier prerequisites, including PAN, GSTIN, and bank details, plus EFT mandates. The tender clearly differentiates testing and inspection phases, and requires proof of prior government-sector supply experience and a minimum three-year track record, along with adequate turnover. Unique aspects include a specialized maintenance scope for HeatKing Bhukhari equipment and the need for dedicated support channels.

Technical Specifications & Requirements

• Product/Service: Cleaning servicing and repair of HeatKing Bhukhari systems; replacement of unserviceable parts (pump components, oil-tank connections, fire cylinder connections, heat pillar electric rods and switches, 3-inch fume pipes).
• Delivery/Installation: On-site installation at LEH, near Nubra Valley, with pre-dispatch inspection option and post-receipt inspection under the buyer’s framework.
• Inspection: Pre-dispatch and post-receipt inspection per ATC; assigned inspection agency as per buyer’s choice.
• Experience/Turnover: Minimum 3 years of supply/manufacture experience to government bodies; documented contracts for similar work; three-year turnover requirements as per tender.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; proof of government sector work.
• Support: Dedicated toll-free service/onsite support required from bidder or OEM.
• Quantities/BOQ: 6 items listed with no explicit quantities in BOQ; quantity adjustments permitted by 25% under option clause.

Terms, Conditions & Eligibility

• EMD/Financials: EMD amount not disclosed in provided data; turnover must meet minimum three-year average as per tender; audited financial statements required.
• Delivery Schedule: Delivery period terms align with original delivery period; option quantity increases may extend the delivery time using a defined formula with a 30-day minimum.
• Payment Terms: Not explicitly stated; terms to be aligned with standard government procurement practices; bidders must meet statutory documentation requirements.
• Documents: Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; proof of government-coveted contracts.
• Inspection & Compliance: Pre-dispatch and post-receipt inspections; compliance with ATC and corrigendum; rejection for missing certificates.
• Quality/Support: Dedicated service support channel; OEM/partner authorization required for bids; performance and warranty expectations inferred from service scope.