Indian Coast Guard Security Equipment Tender Pondicherry 605007 - ISI/ISO Compliances 2026
Bid Publish Date
12-Oct-2026, 6:08 pm
Bid End Date
22-Oct-2026, 7:00 pm
Location
Progress
Key Highlights
- • Organizational body: Indian Coast Guard under the Department of Defence, tender in Pondicherry (605007).
- • Mandatory pre-bid attendance and sample submission approvals.
- • Data Sheet alignment required; mismatch may lead to bid rejection.
- • Option clause enabling up to 50% quantity variation during and after contract.
- • GST handling: pay and reimburse GST as per actuals or applicable rates; GSTIN/PAN required.
- • GeM portal invoicing requires GST invoice and GST payment screenshot.
- • Turnover criterion over the last three financial years; exact amount not disclosed.
- • No explicit technical specifications or product standards provided in the available data.
Tender Overview
The Indian Coast Guard, under the Department of Defence, invites bidders for a security equipment procurement project located in PONDICHERRY, PUDUCHERRY 605007. The tender encompasses 19 BOQ items across Titles 1-19 with unspecified product categories, and no stated estimated value. The contract emphasizes data sheet alignment with offered products, GST handling, and a flexible option clause permitting up to a 50% quantity variance. Mandatory pre-bid attendance and sample approval prior to submission are highlighted, along with vendor-code creation documentation including PAN, GSTIN, cancelled cheque, and EFT mandate. A turnover criterion applies, requiring bidders to meet minimum average annual turnover over the past three years. Unique aspects include geM portal invoicing requirements and GST payment verification. This procurement focuses on compliance and documentation rigor rather than explicit technical specifications, signaling a broad-scope security equipment purchase with strict administrative controls.
Technical Specifications & Requirements
- No technical specifications listed in the tender data provided.
- Data Sheet alignment is required: ensure data sheets match advertised product parameters.
- Pre-bid attendance is mandatory; sample submission required and approval prior to bid submission.
- GST handling: GST payable as per actuals or applicable rates, with GSTIN/PAN requirements for vendor-code creation.
- Option Clause: quantity may vary up to 50% at contract award; delivery timelines recalculated on modified quantities.
- GeM invoicing requires GST invoice copy and GST portal payment screenshot.
- Turnover: minimum average annual turnover over the last three years as specified in the bid document.
- No explicit product standards (IS/ISO) or warranty details provided in data.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the provided data; ensure inquiry for exact amount and payment mode.
- Financial standing: bidder must not be in liquidation or bankruptcy; upload undertakings.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified), data sheets, and certificates as per bid.
- Delivery: delivery schedule to be clarified; option clause allows 50% quantity variation.
- Pre-bid attendance mandatory; sample approval required before submission.
- GST: reimbursement as per actuals or applicable rate, subject to quoted GST percentage.
- Penalties/LD: not explicitly detailed; verify during bid clarifications.
- Section references: generic terms with vendor-code creation and ATC compliance.
Key Specifications
-
Data Sheet alignment with offered products
-
GST handling: actuals or applicable rate (whichever lower), GSTIN/PAN
-
Option clause: up to 50% quantity variation
-
GeM invoicing: upload GST invoice and GST payment screenshot
-
Turnover: minimum average annual turnover over last 3 years (as per bid)
Terms & Conditions
-
Mandatory pre-bid attendance and sample approval before bid submission
-
Up to 50% quantity variation allowed during/after contract
-
GST invoicing and actual GST payment verification required
Important Clauses
Payment Terms
GST payable as per actuals or applicable rates; GSTIN/PAN required for vendor-code creation; GeM invoicing requires GST invoice and GST payment screenshot.
Delivery Schedule
Option to increase quantity by up to 50% at contract rates; additional delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly specified; check ATC for LD terms; ensure clarity on penalties during bid submission.
Bidder Eligibility
-
Bidder not under liquidation or bankruptcy; provide undertakings
-
Must submit PAN, GSTIN, cancelled cheque, and EFT mandate
-
Must meet minimum average turnover over last three years (as per bid document)
Tender Data
Bid Details
Quantity
1765
Category
Title 1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
93
OEM Avg. Turnover
5
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Title 1 , Title 2 , Title 3 , Title 4 , Title 5 , Title 6 , Title 7 , Title 8 , Title 9 , Title 10 , Title 11 , Title 12 , Title 13 , Title 14 , Title 15 , Title 16 , Title 17 , Title 18 , Title 19
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 15:00:00
Pre-Bid Venue
CGDHQ-13(PCY&CTN), ASHOK NAGAR , LAWSPET PUDUCHERRY-605008
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Pondicherry
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Pondicherry | Pondicherry | - | - | 500 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9990117.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Title 1
Brown Sheet Laminated Good Quality
Title 2
Broom Country 750 Gms per piece Coconut tree Leaf
Title 3
Biodegrable Polythene Film Length 112 INCH width 18 INCH Thickness 0.007 INCH
Title 4
Battery AA 1.5 V Duracell Rechargeable
Title 5
Bag Gunny
Title 6
Antirust Spray Branded
Title 7
Air Freshhner or Room Spray
Title 8
Abrassive or Emery Paper 230 MM X280 MM
Title 9
Abrasive Cleaning Pad or Scrabber Pad Good Quality
Title 10
Paper Napkin Good Quality
Title 11
Paint Roller 9 Inch Good Quality
Title 12
Paint Roller 7 Inch Good Quality
Title 13
Paper Roller 6 Inch Good Quality
Title 14
Paint Roller 4 Inch Good Quality
Title 15
Paint Roller 12 Inch Good Quality
Title 16
Pain Brush 4 Inch Good Quality
Title 17
Paint Brush 2 Inch Good Quality
Title 18
Napthelene Balls Good Quality
Title 19
Mug Plastic Good Quality
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title 1 | Brown Sheet Laminated Good Quality | 500 | nos | alogo1@dhq13 | 30 | |
| 2 | Title 2 | Broom Country 750 Gms per piece Coconut tree Leaf | 225 | nos | alogo1@dhq13 | 30 | |
| 3 | Title 3 | Biodegrable Polythene Film Length 112 INCH width 18 INCH Thickness 0.007 INCH | 50 | mtr | alogo1@dhq13 | 30 | |
| 4 | Title 4 | Battery AA 1.5 V Duracell Rechargeable | 150 | nos | alogo1@dhq13 | 30 | |
| 5 | Title 5 | Bag Gunny | 120 | nos | alogo1@dhq13 | 30 | |
| 6 | Title 6 | Antirust Spray Branded | 30 | nos | alogo1@dhq13 | 30 | |
| 7 | Title 7 | Air Freshhner or Room Spray | 150 | nos | alogo1@dhq13 | 30 | |
| 8 | Title 8 | Abrassive or Emery Paper 230 MM X280 MM | 15 | sheet | alogo1@dhq13 | 30 | |
| 9 | Title 9 | Abrasive Cleaning Pad or Scrabber Pad Good Quality | 75 | nos | alogo1@dhq13 | 30 | |
| 10 | Title 10 | Paper Napkin Good Quality | 100 | pkt | alogo1@dhq13 | 30 | |
| 11 | Title 11 | Paint Roller 9 Inch Good Quality | 30 | nos | alogo1@dhq13 | 30 | |
| 12 | Title 12 | Paint Roller 7 Inch Good Quality | 30 | nos | alogo1@dhq13 | 30 | |
| 13 | Title 13 | Paper Roller 6 Inch Good Quality | 30 | nos | alogo1@dhq13 | 30 | |
| 14 | Title 14 | Paint Roller 4 Inch Good Quality | 40 | nos | alogo1@dhq13 | 30 | |
| 15 | Title 15 | Paint Roller 12 Inch Good Quality | 10 | nos | alogo1@dhq13 | 30 | |
| 16 | Title 16 | Pain Brush 4 Inch Good Quality | 50 | nos | alogo1@dhq13 | 30 | |
| 17 | Title 17 | Paint Brush 2 Inch Good Quality | 50 | nos | alogo1@dhq13 | 30 | |
| 18 | Title 18 | Napthelene Balls Good Quality | 60 | kgs | alogo1@dhq13 | 30 | |
| 19 | Title 19 | Mug Plastic Good Quality | 50 | nos | alogo1@dhq13 | 30 |
Categories
6
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered products
GST invoice copy and GST portal payment screenshot (for GeM invoicing)
Documentation proving turnover as per bid requirement (last 3 years)
Evidence of pre-bid attendance (mandatory)
Sample submission (approval prior to bid submission)
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid in the Pondicherry security equipment tender 2026?
Bidders must be eligible with non-liquidation status, submit PAN and GSTIN, cancel cheque, EFT mandate, and data sheets. Pre-bid attendance is mandatory; sample approval is required before bid submission. Ensure GeM GST invoice and payment screenshot are uploaded with bid.
What documents are required for this defence procurement tender in Pondicherry?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, data sheets, GST invoice copy and GST payment screenshot, turnover evidence for last 3 years, and proof of pre-bid attendance. Sample submission approval is also necessary before final bid submission.
What are the GST-related requirements for this GEM tender in Puducherry?
GST must be charged per actuals or applicable rate, whichever is lower. Ensure GSTIN and PAN are provided for vendor-code creation, and upload GST invoice plus GST payment screenshot on the GeM portal during submission.
What is the delivery flexibility clause for this coast guard procurement?
The purchaser may increase quantity up to 50% at contracted rates. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What turnover criteria apply to bidders for this defence tender in 2026?
Bidders must meet the minimum average annual turnover for the last three financial years ending 31st March of the previous year, as specified in the bid document; exact amount to be verified in the official tender guidelines.
What happens if data sheets do not match the product specifications?
Mismatched or unexplained technical parameters in data sheets can lead to bid rejection. Ensure the data sheet precisely reflects the offered product specifications and cross-check against the BOQ items.
Is pre-bid attendance mandatory and sample approval required?
Yes. Attendance at the pre-bid meeting is mandatory for all bidders, and submission of samples requires prior approval before bid submission; non-compliance may result in disqualification.
What is the GeM invoicing requirement for this tender in Pondicherry?
Bidders must upload a scanned GST invoice and a GST portal payment screenshot when generating invoices on GeM. This ensures GST compliance and facilitates payment processing for the Coast Guard procurement.