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Office Of The District Magistrate Nadia Writing Pens Tender Nadia West Bengal 2026 – Generic Pen Specifications

Bid Publish Date

22-Jul-2026, 5:51 pm

Bid End Date

01-Aug-2026, 6:00 pm

Location

NADIA , WEST BENGAL
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Progress

Issue22-Jul-2026, 5:51 pm
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Tender Overview

The Office Of The District Magistrate Nadia (Land And Land Reforms Department, West Bengal) seeks supply of generic writing pens in Nadia, West Bengal 741101. The procurement scope covers writing pens with unspecified quantity, targeting standard office pens for district administration needs. Key differentiator is the contract’s option clause permitting ±25% quantity adjustments at contracted rates, with delivery timing anchored to the last delivery order date and a minimum 30-day added window. This tender emphasizes flexibility in quantity and delivery while maintaining price integrity. The BOQ lists 0 items, indicating a potential framework or pre-bid clarification phase. This opportunity targets local suppliers with pen manufacturing or distribution capabilities within West Bengal.

Technical Specifications & Requirements

  • Pen type: Generic writing pen
  • Tip size: Generic tip specification (not quantified)
  • Ink color: Generic ink color (not quantified)
  • Body material: Not specified
  • Delivery terms: Quantity may vary by up to 25% at contract placement and during currency at contracted rates, with delivery extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions may reach the original delivery period
  • BOQ status: No BOQ items listed; suggests potential placeholder or interim clarification phase
  • Standards/compliance: Not specified; no explicit quality standard cited
  • Location focus: Nadia district, West Bengal; procurement aligned to local government office needs
  • Vendor scope: Local distributors or manufacturers capable of meeting flexible delivery windows within the state

Terms, Conditions & Eligibility

  • Quantity flexibility: Up to 25% increase/decrease from bid quantity at order and during currency
  • Delivery window: Minimum extension of 30 days if extended quantity is ordered
  • Delivery start reference: Commences from last date of original delivery order
  • Currency of terms: Extended delivery period applies to the extended quantity within contracted rates
  • Bid compliance: Bidders must adhere to option clause and delivery calculation method
  • Documentation expectations: Standard statutory documents and proofs to be furnished per local government procurement norms are expected

Key Specifications

  • Product/category: Writing pens

  • Tentative quantities: Not specified; quantity adjustment clause allows ±25%

  • Pen characteristics: Type - generic; Tip size - not quantified; Ink color - not quantified; Body material - not quantified

  • Delivery terms: Delivery period extension formula; minimum 30 days extension

  • Validation: No BOQ items listed; potential interim clarification

  • Standards: Not specified; no IS/ISO requirements explicitly stated

Terms & Conditions

  • Quantity may be adjusted by up to 25% at contract; delivery timing linked to last delivery order

  • Delivery extension computed by (Increased quantity ÷ Original quantity) × Original delivery period with min 30 days

  • Section requires compliance with option clause and timely delivery; no explicit standards stated

Important Clauses

Payment Terms

Not explicitly stated in provided data; standard government terms likely apply post-delivery and acceptance

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery period applies for additional quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard penalties for late delivery unless stated otherwise

Bidder Eligibility

  • Local supplier or manufacturer capable of supplying generic writing pens in West Bengal

  • Experience in providing writing instruments or related office supplies

  • Must be able to comply with quantity fluctuation and delivery extensions up to 25%

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Writing Pens (Q4)

Delivery Details

Max Delivery Days

20

Delivery Locations

1

Delivery Cities

Nadia

Delivery Pincodes

741101

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Santanu Kumar Ghosh741101,1st Floor, Administrative Building, Krishnanagar, NadiaNadiaWest Bengal741101-20-

Authority Records

LAND AND LAND REFORMS DEPARTMENT

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Documents 3

GeM-Bidding-9647063.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Pen Ballpoint Pen (Conforming to IS 3705)
Generic Tip Size 0.7 mm
Generic Ink Color Blue, Black
Generic Body Material Both(Plastic and Metal)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates related to provision of pens or writing instruments

4

Financial statements or turnover proof (where applicable)

5

EMD proof or exemption justification (if applicable)

6

Technical bid documents outlining pen type, tip size, ink color and body material

7

OEMS/Manufacturer authorizations (if bidding as dealer/distributor)

8

Any quality compliance certificates (if specified by the contracting authority)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for writing pens tender in Nadia West Bengal 2026

Bidders should submit GST registration, PAN, and technical bid documents detailing pen type, tip size, ink color, and body material. Ensure you can meet the ±25% quantity variation and delivery formula. Provide manufacturer authorizations if bidding as an OEM or distributor in West Bengal.

What documents are required for Nadia pen tender 2026

Required documents include GST certificate, PAN, experience certificates in pens supply, financial statements, EMD proof, and OEM authorizations if applicable. Technical bids must describe pen specifications; ensure delivery capability within Nadia district and adherence to option clause.

What are the delivery terms for Nadia pens procurement 2026

Delivery starts after the last date of the original delivery order. If quantity increases, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.

How to ensure eligibility for Nadia district pen tender 2026

Demonstrate ability to supply generic writing pens with flexible delivery, provide necessary statutory documents, and show experience in similar procurement. Compliance with local norms and potential OEM authorizations will strengthen eligibility.

What are the required pen specifications for the Nadia tender

Pen type, tip size, ink color, and body material are listed as generic with no quantified values. Bidders should describe precise product details in the technical bid and be ready to supply generic office pens meeting standard administrative expectations.

When is the Nadia pens tender expected to conclude

Dates are not provided in the data; bidders should monitor official procurement portals for opening/closing timelines and ensure readiness of all documents and the ability to adjust quantities by up to 25%.

What is the purpose of the quantity option clause in this tender

The option clause allows a ±25% quantity fluctuation at contract award and during the contract term at contracted rates. Bidders must plan for scalable production and reliable delivery to accommodate potential order variations without price changes.

What standards or certifications are required for Nadia pen supply

No explicit IS/ISO standards are cited. Bidders should reference common government procurement expectations and provide quality assurances in the technical bid. OEM authorizations may be required if bidding as a manufacturer or distributor.

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