Mahanadi Coalfields Limited Earth Moving Equipment & Cranes Tender 2026 Odisha - IS 550 / PPE Standards 2026
Progress
Tender Overview
Mahanadi Coalfields Limited (Coal India Limited) invites bids for the supply/hiring of earth moving equipment, material handling machinery, and cranes on an hourly basis, including 8 nos of mini truck-mounted lighting towers with fittings and DG sets. The project carries an estimated value of ₹21,823,019 and an EMD of ₹272,800. Location details are not disclosed in the data; the contract allows up to 25% quantity/duration variation pre- and post-issue, with scope expansion for lumpsum services. The supplier must adhere to service-support requirements and payment-cascade norms linked to payroll and statutory filings. The tender emphasizes MSE purchase preference and mandatory certificate uploads.
Technical Specifications & Requirements
- Product category: Earth moving equipment, material handling equipment, and cranes operated on an hourly basis; 8 mini truck-mounted lighting towers with fittings and DG sets included.
- Estimated value: ₹21,823,019; EMD: ₹272,800.
- BC/AC terms: 25% variation allowed at tender issue and post-issue; lump-sum scope can increase up to 25% with provider consent.
- Certificates & support: Must provide relevant certificates; dedicated/toll-free service support; salary/wages paid by provider with statutory documentation (PF/ESIC).
- Payment documents: EMD via DD acceptable; submission requires proof within 5 days of bid end/opening; FDR/PBG acceptable as security.
Terms & Eligibility
- EMD: ₹272,800; option to submit via DD in favor of MCL Lingaraj Area, Talcher; hard copy delivery within 5 days.
- MSME preference: Purchase preference to MSEs; must be manufacturer or service provider with documentary evidence; matching L1 price allowed with 100% value awarded to MSEs for portion.
- Payment terms: Salaries paid by service provider upfront; payment will be claimed with statutory documents.
- Delivery & support: Dedicated service line required; terms enable 25% scope variation; compliance with certificates and general tender terms.
Key Specifications
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Product/service names: earth moving equipment, material handling equipment, cranes; 8 mini truck-mounted lighting towers with fittings and DG sets
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Quantities: 8 lighting towers; billing on per-hour basis
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Estimated value: ₹21,823,019
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EMD amount: ₹272,800
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Experience: required for service provision; certificate uploads mandatory
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Delivery/installation: service support without specified site; payroll and statutory documentation required
Terms & Conditions
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25% quantity/duration variation allowed at issue and post-issue
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MSME purchase preference with documentary evidence; L1 matching for award
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Dedicated service support line required; salaries paid upfront by provider
Important Clauses
Payment Terms
Salaries/wages of contract staff to be paid by service provider upfront; provider to furnish PF/ESIC and bank statements; payment claimed from buyer after statutory compliance.
Delivery Schedule
Scope allows up to 25% increase in quantity or duration; no specific delivery dates published in data; responsive scheduling tied to order issuance.
Penalties/Liquidated Damages
Not explicitly stated in data; implied through standard tender terms; performance/quality penalties may be applicable per contract terms.
Bidder Eligibility
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Must meet MSME purchase preference criteria with documentary evidence
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Must upload necessary certificates and comply with service-support requirements
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Must provide proof of financial stability and prior experience on similar projects
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
66
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement; Earth Moving Equipment; 8 Nos of mini truck mounted lighting tower with fittings and DG set
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Anugul
Delivery Pincodes
759102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pravakar Dash | 759102,LINGARAJ AREA, MAHANADI COALFIELDS LIMITED, AT/PO: Deulbera Colliery | Anugul | Odisha | 759102 | 8 | - | No. of months of contract period : 12 Nos. of working days in a month : 30 Nos. of working hours per day : 12 |
Authority Records
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Documents 4
GeM-Bidding-9708614.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
20
Required Documents
GST registration certificate
PAN card
Experience certificates for similar supply/hiring of earth moving equipment
Financial statements or turnover evidence
EMD submission document (DD or online receipt)
Technical bid documents demonstrating equipment capabilities
OEM authorizations or service-provider credentials
PF/ESIC compliance documents
Proof of service support contact (dedicated toll-free line)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for earth moving equipment tender in Odisha with MSE preference
Bidders must meet eligibility for MSME preference by proving manufacture/service provision status, upload required certificates, and submit EMD ₹272,800 via DD to MCL Lingaraj Area, Talcher. Include experience, financials, GST, PAN, and PF/ESIC compliance to participate in the per-hour hire for lighting towers and DG sets.
What documents are required for the lighting tower tender bid in Odisha
Submit GST certificate, PAN, experience certificates of similar supply, financial statements, EMD document, technical bid, OEM authorizations, PF/ESIC compliance, and dedicated service-support contact details. Hard copy EMD must reach within 5 days of bid end date, with scanned DD proof uploaded.
What are the technical requirements for lighting towers and DG sets
The tender specifies 8 mini truck-mounted lighting towers with fittings and DG sets; no IS/standards listed. Ensure service capability for hourly usage, proper fittings, and reliable DG power with safety compliance. Provide OEMS certifications and maintenance support details in bid.
When is the price variation allowed for this tender
Contract allows up to 25% variation in contract quantity or duration at the time of issue, and post-issue as per terms. Increased scope for lump-sum services may be allowed with mutual consent, enabling adjustments in contract value up to 25%.
What are the payment terms for service providers in this tender
Salaries/wages for deployed staff must be paid by the service provider upfront, with subsequent reimbursement from the buyer upon submission of PF/ESIC documents and bank statements showing payments. No advance payment details are provided beyond payroll settlement terms.
What qualifies as service-support requirements for bidders
Bidders must offer a dedicated or toll-free service support line for post-sale assistance. This channel will be used to handle maintenance, troubleshooting, and scheduling, ensuring continuous operation of lighting towers and DG sets at buyer locations.
What documents prove MSME eligibility for the procurement
Submit MSME registration, manufacturer status proof (not a trader) for goods or service-providing credentials, along with documentary evidence. If L1 is non-MSE, MSEs with within L1+15% may be considered for award of 100% contract value with matching quotation.
What are the EMD submission details for this service tender
EMD is ₹272,800; submit via account payee DD in favor of MCL Lingaraj Area, Talcher, with scanned copy uploaded and hard copy delivered within 5 days post bid end/opening. EMD can also be submitted digitally where allowed by GeM terms.