Indian Army Paper and Stationery Supplies Tender Pathankot Punjab 2026 – GST Terms, 2-Year Warranty, 25% Quantity Option
Progress
Key Highlights
- • Detailed scope: stationery and office supplies including paper sizes, pens, registers, filing accessories, envelopes, and related items
- • Option clause allows quantity changes up to 25% during procurement and contract periods
- • Delivery address specified as Ajeya Garrison, Defence Road, Pathankot, Punjab 145001
- • Warranty: 2 years from final acceptance or after installation/testing; OEM certificates required at delivery
- • Service readiness: dedicated technical personnel and service centers in India; SLA driven maintenance
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for bid submission
Tender Overview
The Indian Army invites bids for a broad stationery and office supplies package based in Pathankot, Punjab (143534). Estimated value is ₹100,000.00, with a scope covering items such as A4 and FS size paper, gel and ball pens, registers (various pages), file covers, drawing sheets, laminating sheets, markers, pencils, envelopes, calendar-related items, and related stationery. The contract allows a 25% quantity adjustment at bid and contract stages, with deadlines tied to the original delivery period and extended periods. Delivery and installation, if applicable, shall occur at the designated Pathankot Defence Road address. Bidders should note that GST is not guaranteed by the buyer and will be reimbursed per applicable rates. Warranty spans 2 years from final acceptance or post-installation testing, with OEM certificates required at delivery and local service support footprints established in India. This tender emphasizes supply-only scope and post-warranty service readiness, including a dedicated service team and regional maintenance presence. Include PAN, GSTIN, cancelled cheque, and EFT mandate for bid registration and Vendor Code creation.
Technical Specifications & Requirements
- Item scope includes: paper (A4/FS), gel pens (blue/black/red), ball pen blue, registers (500/400/300 pages), file covers, drawing sheets, lamination sheets, CD markers, pencils, envelopes (A4/FS), ledger pages, highlight markers, spiral binding sheets, and talic sheets.
- No explicit technical specs listed; emphasis on supply of goods with 2-year OEM warranty; delivery to Ajeya Garrison, Defence road, Pathankot, Punjab. The bid requires post-sale service capability within India and a structured service/maintenance network.
- Terms include: 25% option quantity, GST as per bidder’s rate, and delivery terms aligned with the original/extended period; bidder must provide OEM authorizations and after-sales service details.
- Mandatory documents at bid submission: PAN, GSTIN, cancelled cheque, EFT mandate; warranty certificates from OEM; service centers near consignee locations.
- The scope is clearly a goods supply contract, with installation/commissioning only as applicable; ensure compliance with the stated warranty and after-sales SLA.
Terms, Conditions & Eligibility
- EMD/ security deposit: Not explicitly stated; ensure readiness if requested under standard government tender practice.
- Delivery: From the last date of original delivery order, with option clause extending time proportionally; minimum 30 days if extended.
- Payment terms: GST handled by bidder; reimbursement as per actuals or applicable rates; payment terms aligned with government procurement norms; GST not guaranteed by buyer.
- Warranty & support: 2 years warranty; OEM warranty certificates required at delivery; dedicated service personnel and regional service centers must be in place; SLA to be observed during warranty.
- Documents required: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; vendor code creation prerequisites.
- Delivery location: Ajeya Garrison, Defence Road, Pathankot, Punjab 145001; installation/commissioning if included.
- Other clauses: Supplier must be able to absorb 25% quantity fluctuations; adhere to delivery timelines and post-delivery service commitments.
Key Specifications
-
Scope: broad stationery goods (paper, pens, registers, envelopes, etc.)
-
Quantity flexibility: up to 25% increase during contract
-
Delivery location: Pathankot, Punjab 145001
-
Warranty: 2 years from final acceptance or post-installation testing
-
Service capability: in-country installation, commissioning, training, and maintenance
Terms & Conditions
-
Delivery period adjustments allowed with 25% quantity variation
-
GST treatment is bidder-driven with reimbursement as actuals or applicable rates
-
2-year OEM warranty with regional service centers required
Important Clauses
Payment Terms
GST handling by bidder; reimbursement based on actuals or applicable rates; no guaranteed buyer GST
Delivery Schedule
Delivery begins after the last date of original delivery order; extended periods depend on option clause; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; standard government tender practice applies SLA-based penalties
Bidder Eligibility
-
Registered supplier with GSTIN
-
Proven experience in supply of stationery or related goods
-
Ability to provide OEM warranty and after-sales service in India
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Advait Enterprises Under PMA | - | 12-10-2026 16:52:45 | |
| 2 | BALAJI ENTERPRISES Under PMA | - | 09-10-2026 16:39:08 | |
| 3 | DEEPAK GENERAL STORE Under PMA | - | 10-10-2026 10:13:14 | |
| 4 | LAL & SONS Under PMA | - | 09-10-2026 23:22:48 | |
| 5 | M/S MAKMONI ENTERPRISES Under PMA | - | 07-10-2026 13:21:07 | |
| 6 | Maa Mangla Traders Under PMA | - | 11-10-2026 16:19:26 | |
| 7 | Rocky Constructions Under PMA | - | 10-10-2026 15:39:16 | |
| 8 | SHIV TRADING COMPANY Under PMA | - | 12-10-2026 17:31:18 | |
| 9 | SHYAM ENTERPRISE Under PMA | - | 10-10-2026 20:05:44 | |
| 10 | Star Enterprises Under PMA | - | 11-10-2026 21:06:11 | |
| 11 | Swastik Green Energy Under PMA | - | 11-10-2026 14:12:20 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Swastik Green Energy(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Paper A4 size,paper FS size,Gel Pen blue,Gel pen black,Gel pen red,Ball pen blue,Register 500 pages | |
| L2 | Maa Mangla Traders (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Paper A4 size,paper FS size,Gel Pen blue,Gel pen black,Gel pen red,Ball pen blue,Register 500 pages | |
| L3 | Star Enterprises (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Paper A4 size,paper FS size,Gel Pen blue,Gel pen black,Gel pen red,Ball pen blue,Register 500 pages |
Tender Data
Bid Details
Quantity
1167
Category
Paper A4 size
Bid Type
Two Packet Bid
Bid Validity
95 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Paper A4 size , paper FS size , Gel Pen blue , Gel pen black , Gel pen red , Ball pen blue , Register 500 pages , Register 400 pages , Register 300 pages , File cover , Drawing sheet , Calculator , Lamination sheet , CD marker , Pencil , Envelope A4 size , Envelope FS size , Ladger page , Fevistick 50 gm , Highlihjter , Spiral binding sheet A4 size , Talic sheet
Pre-Bid & Qualification
Pre-Bid Date
05-10-2026 09:00:00
Pre-Bid Venue
Ajeya garrison defence road pathankot punjab
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
PATHANKOT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PATHANKOT | PATHANKOT | - | - | 45 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9978592.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Paper A4 size
Paper A4 size
paper FS size
paper FS size
Gel Pen blue
Gel Pen blue
Gel pen black
Gel pen black
Gel pen red
Gel pen red
Ball pen blue
Ball pen blue
Register 500 pages
Register 500 pages
Register 400 pages
Register 400 pages
Register 300 pages
Register 300 pages
File cover
File cover
Drawing sheet
Drawing sheet
Calculator
Calculator
Lamination sheet
Lamination sheet
CD marker
CD marker
Pencil
Pencil
Envelope A4 size
Envelope A4 size
Envelope FS size
Envelope FS size
Ladger page
Ladger page
Fevistick 50 gm
Fevistick 50 gm
Highlihjter
Highlihjter
Spiral binding sheet A4 size
Spiral binding sheet A4 size
Talic sheet
Talic sheet
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Paper A4 size | Paper A4 size | 45 | ream | hemant6002 | 15 | |
| 2 | paper FS size | paper FS size | 20 | ream | hemant6002 | 15 | |
| 3 | Gel Pen blue | Gel Pen blue | 35 | pieces | hemant6002 | 15 | |
| 4 | Gel pen black | Gel pen black | 25 | pieces | hemant6002 | 15 | |
| 5 | Gel pen red | Gel pen red | 15 | pieces | hemant6002 | 15 | |
| 6 | Ball pen blue | Ball pen blue | 10 | pkt | hemant6002 | 15 | |
| 7 | Register 500 pages | Register 500 pages | 20 | pieces | hemant6002 | 15 | |
| 8 | Register 400 pages | Register 400 pages | 25 | pieces | hemant6002 | 15 | |
| 9 | Register 300 pages | Register 300 pages | 25 | pieces | hemant6002 | 15 | |
| 10 | File cover | File cover | 150 | pieces | hemant6002 | 15 | |
| 11 | Drawing sheet | Drawing sheet | 110 | pieces | hemant6002 | 15 | |
| 12 | Calculator | Calculator | 2 | pieces | hemant6002 | 15 | |
| 13 | Lamination sheet | Lamination sheet | 15 | pkt | hemant6002 | 15 | |
| 14 | CD marker | CD marker | 5 | pkt | hemant6002 | 15 | |
| 15 | Pencil | Pencil | 20 | pkt | hemant6002 | 15 | |
| 16 | Envelope A4 size | Envelope A4 size | 200 | pieces | hemant6002 | 15 | |
| 17 | Envelope FS size | Envelope FS size | 250 | pieces | hemant6002 | 15 | |
| 18 | Ladger page | Ladger page | 120 | pieces | hemant6002 | 15 | |
| 19 | Fevistick 50 gm | Fevistick 50 gm | 32 | pieces | hemant6002 | 15 | |
| 20 | Highlihjter | Highlihjter | 20 | pkt | hemant6002 | 15 | |
| 21 | Spiral binding sheet A4 size | Spiral binding sheet A4 size | 15 | pieces | hemant6002 | 15 | |
| 22 | Talic sheet | Talic sheet | 8 | roll | hemant6002 | 15 |
Categories
13
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
OEM authorization certificates
Warranty certificates from OEM
Service center details near consignee locations
Any additional documents as per bid terms
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid on the Indian Army stationery tender in Pathankot?
To bid, ensure you meet eligibility criteria: GSTIN, PAN, and EFT mandate; prepare OEM warranty certificates and service-center details. Submit required documents to create vendor code, and provide delivery capability to Pathankot, along with 2-year warranty and 25% quantity flexibility.
What documents are required for Pathankot stationery bid submission?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorizations, warranty certificates, and service-center details near Pathankot. Ensure all documents are submitted with bid for vendor code creation.
What is the delivery address for goods under this tender?
Delivery and installation (if included) must occur at Ajeya Garrison, Defence Road, Pathankot, Punjab 145001. Ensure packaging and transport meet government procurement standards and are compliant with warranty terms.
What items are included in the stationery scope for this tender?
The scope includes A4 and FS paper, gel pens (blue/black/red), ball pen blue, registers (300-500 pages), file covers, drawing sheets, lamination sheets, markers, pencils, envelopes (A4/FS), and related drawing/ledger items.
What is the warranty period and service expectation for bidders?
The warranty is 2 years from final acceptance or after commissioning/testing. Bidders must provide OEM warranty certificates and establish India-based service centers with timely support and trained personnel for warranty servicing.
Are there quantity changes permitted during contract execution?
Yes. The purchaser may increase or decrease the quantity by up to 25% of bid/contract quantity, with extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
What are the GST implications for this Pathankot procurement?
GST is to be borne by the bidder; reimbursement will be at actuals or applicable rates, whichever is lower, subject to quoted GST percentage. The buyer will not be responsible for GST planning.
What are the key eligibility criteria for the goods supply contract?
Eligibility requires GST registration, PAN, and documented ability to supply stationery goods with OEM warranty and a local India service network; vendors must demonstrate prior similar supply experience and maintain service SLAs.