PGIMER Chandigarh HP 88A Toner Cartridge Tender 2026 ISO 9001 Black 1500+ Pages 250 Units
Progress
RATender Overview
The Post Graduate Institute of Medical Education and Research, Chandigarh, invites bids for the supply of compatible HP 88A toner cartridges (black) to meet a 250-unit requirement. The estimated contract value is ₹7.50 lakh with an EMD of ₹15,000. Scope is strictly the supply of goods, including all costs, with the bidder providing ISO 9001 certified cartridges. The procurement targets reliable, single-source stock for Nehru Hospital’s printing needs in Chandigarh, with a sample submission process and Make in India/commercial compliance as differentiators. The tender emphasizes quality assurance and a one-year warranty against manufacturing defects while enforcing a supplier demonstration via a submitted sample.
Technical Specifications & Requirements
- Product: Compatible HP 88A Toner Cartridge
- Quantity: 250 nos
- Certification: ISO 9001 certified product
- Color: Black
- Minimum yield: 1500 pages per cartridge
- Minimum toner weight: 500 grams per cartridge (without box)
- Warranty: 1 year for manufacturing defects
- Sample submission: 1 cartridge sample in a sealed envelope, signed and stamped, labeled with the bid number and vendor details; sample delivery to Central Store, Nehru Hospital, PGIMER, Chandigarh
- OEM branding:HP/HP-compatible; make-in-India authorization certificate preferred
- Delivery scope: strictly supply of goods; no installation services
- Documentation: EMD through specified instrument; UFM/FDR option available
Terms, Conditions & Eligibility
- EMD: ₹15,000; payment via Standard EMD transfer or eligible FDR option
- Eligibility: experience in supplying similar govt/PSU/private sector orders; supply/Purchase Order evidence required
- Make in India: valid authorisation certificate required
- MSME/NSIC: EMD exemption certificate if applicable
- Sample requirement: one sealed cartridge sample; submission within bid timeline; non-submission leads to rejection
- Payment terms: scope specifies payment on delivery; exact terms not detailed in extract
- Bidder to submit GST and PAN, experience certificates, financial statements, and supply orders as part of bid documents
- Only supply of goods; no additional services or installation
Key Specifications
-
Product: Compatible HP 88A Toner Cartridge
-
Quantity: 250 nos
-
Color: Black
-
Minimum yield: 1500 pages
-
Minimum toner weight: 500 grams (without box)
-
Certification: ISO 9001
-
Warranty: 1 year for manufacturing defects
-
Sample: 1 sealed cartridge sample with bid details
Terms & Conditions
-
EMD amount: ₹15,000; FDR option available
-
ISO 9001 certification required for cartridges
-
Make in India authorization certificate mandatory
-
Sample submission prior to bid closing; non-submission leads to rejection
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Scope: supply of goods only; no installation services
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Delivery to Central Store, Nehru Hospital, PGIMER, Chandigarh
Important Clauses
Payment Terms
Payment terms specify bid scope is for supply of goods; EMD exchange via standard methods; exact payment timing not detailed in extract
Delivery Schedule
Delivery location is Central Store, Nehru Hospital, PGIMER, Chandigarh; sample delivery to same campus with envelope labeling requirements
Penalties/Liquidated Damages
Not explicitly stated in extract; standard procurement practice may apply for late delivery or non-compliance
Bidder Eligibility
-
Experience in supplying similar toner cartridges to govt/PSU/private sector with PO evidence
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ISO 9001 certified cartridge products
-
Make in India authorization and valid OEM/authorized supplier status
-
Financial capacity to supply 250 units within contract terms
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | CRYSTAL TRADERS(MII) Under PMA Winner | ₹1,47,000 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers |
| L2 | Om Diagnostics & General Order Suppliers Under PMA | ₹1,47,250 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers |
| L3 | PRINTODOME (MII) Under PMA | ₹1,47,500 | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers |
🎉 L1 Winner
CRYSTAL TRADERS(MII) Under PMA
Final Price: ₹1,47,000
Reverse Auction Schedule
Start
02-Oct-2026, 11:00 am
End
03-Oct-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
250
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sangrur
Delivery Pincodes
148026
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surinder Singh Rawat | 148026,PGI Satellite Centre, Sangrur | Sangrur | Punjab | 148026 | 250 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9475453.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from govt/PSU/private organizations
Financial statements (last 3 years)
EMD submission proof or eligible Fixed Deposit Receipt (FDR) with pledged amount
ISO 9001 certification proof for the cartridge
MSME/NSIC exemption certificate (if applicable)
Make in India authorized certificate
OEM authorization (if required)
Sample submission proof and sealed sample envelope submission details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | Compatible |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Laser 1008a, HP Laser 1008w, HP LaserJet M1136 MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 88X Blk Contract LJ Toner Cartridge-CC388XC, HP CC388AC Blk Contr LJ Toner Cartridge-CC388AC |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for HP 88A toner tender in Chandigarh 2026?
Bidders must submit IS0 9001 certified cartridges, provide EMD ₹15,000 (or eligible FDR), and include Make in India authorization. Provide experience certificates and PO copies for govt/PSU supply. Include sample cartridge in sealed envelope and GST/PAN documents with bid submission.
What documents are required for PGIMER Chandigarh toner bid 2026?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD proof or FDR, ISO 9001 certification, MSME NSIC exemption if applicable, Make in India authorization, OEM authorization, and sample submission proof.
What are the technical specs for HP 88A toner in this tender?
Specifications specify black toner, 250 units, minimum yield 1500 pages per cartridge, minimum weight 500 g per cartridge (without box), ISO 9001 certified cartridge, and 1-year manufacturing defect warranty.
What is the EMD amount for the Chandigarh toner procurement?
The EMD amount is ₹15,000. As an alternative, bidders may submit a Fixed Deposit Receipt (FDR) pledged to PGIMER with bank endorsement, and scanned proof of the FDR must accompany the bid.
What is the delivery location for the PGIMER toner supply?
Delivery must be to the Central Store, Nehru Hospital, PGIMER, Sector 12, Chandigarh, with the sample envelope directed to the Sample Store address on campus.
What certification is required for the toner cartridges?
Cartridges must be ISO 9001 certified. Additionally, Make in India authorization is required, and OEM authorization may be needed for HP 88A compatibility.
What is the warranty period for the HP 88A toner tender?
The cartridge warranty is 1 year against manufacturing defects from the date of supply, requiring replacement or credit for defective units within the warranty period.
How many samples are required for bid evaluation?
A single sealed sample cartridge must be submitted in the specified envelope format, clearly labeled with bid number, product name, due date, and vendor details; non-submission leads to rejection.