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PGIMER Chandigarh HP 88A Toner Cartridge Tender 2026 ISO 9001 Black 1500+ Pages 250 Units

Bid Publish Date

03-Jul-2026, 11:57 am

Bid End Date

20-Jul-2026, 4:00 pm

EMD

₹15,000

Value

₹7,50,000

Location

SANGRUR , PUNJAB
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Progress

Issue03-Jul-2026, 11:57 am
AwardPending
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Quantity

250

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Post Graduate Institute of Medical Education and Research, Chandigarh, invites bids for the supply of compatible HP 88A toner cartridges (black) to meet a 250-unit requirement. The estimated contract value is ₹7.50 lakh with an EMD of ₹15,000. Scope is strictly the supply of goods, including all costs, with the bidder providing ISO 9001 certified cartridges. The procurement targets reliable, single-source stock for Nehru Hospital’s printing needs in Chandigarh, with a sample submission process and Make in India/commercial compliance as differentiators. The tender emphasizes quality assurance and a one-year warranty against manufacturing defects while enforcing a supplier demonstration via a submitted sample.

Technical Specifications & Requirements

  • Product: Compatible HP 88A Toner Cartridge
  • Quantity: 250 nos
  • Certification: ISO 9001 certified product
  • Color: Black
  • Minimum yield: 1500 pages per cartridge
  • Minimum toner weight: 500 grams per cartridge (without box)
  • Warranty: 1 year for manufacturing defects
  • Sample submission: 1 cartridge sample in a sealed envelope, signed and stamped, labeled with the bid number and vendor details; sample delivery to Central Store, Nehru Hospital, PGIMER, Chandigarh
  • OEM branding:HP/HP-compatible; make-in-India authorization certificate preferred
  • Delivery scope: strictly supply of goods; no installation services
  • Documentation: EMD through specified instrument; UFM/FDR option available

Terms, Conditions & Eligibility

  • EMD: ₹15,000; payment via Standard EMD transfer or eligible FDR option
  • Eligibility: experience in supplying similar govt/PSU/private sector orders; supply/Purchase Order evidence required
  • Make in India: valid authorisation certificate required
  • MSME/NSIC: EMD exemption certificate if applicable
  • Sample requirement: one sealed cartridge sample; submission within bid timeline; non-submission leads to rejection
  • Payment terms: scope specifies payment on delivery; exact terms not detailed in extract
  • Bidder to submit GST and PAN, experience certificates, financial statements, and supply orders as part of bid documents
  • Only supply of goods; no additional services or installation

Key Specifications

  • Product: Compatible HP 88A Toner Cartridge

  • Quantity: 250 nos

  • Color: Black

  • Minimum yield: 1500 pages

  • Minimum toner weight: 500 grams (without box)

  • Certification: ISO 9001

  • Warranty: 1 year for manufacturing defects

  • Sample: 1 sealed cartridge sample with bid details

Terms & Conditions

  • EMD amount: ₹15,000; FDR option available

  • ISO 9001 certification required for cartridges

  • Make in India authorization certificate mandatory

  • Sample submission prior to bid closing; non-submission leads to rejection

  • Scope: supply of goods only; no installation services

  • Delivery to Central Store, Nehru Hospital, PGIMER, Chandigarh

Important Clauses

Payment Terms

Payment terms specify bid scope is for supply of goods; EMD exchange via standard methods; exact payment timing not detailed in extract

Delivery Schedule

Delivery location is Central Store, Nehru Hospital, PGIMER, Chandigarh; sample delivery to same campus with envelope labeling requirements

Penalties/Liquidated Damages

Not explicitly stated in extract; standard procurement practice may apply for late delivery or non-compliance

Bidder Eligibility

  • Experience in supplying similar toner cartridges to govt/PSU/private sector with PO evidence

  • ISO 9001 certified cartridge products

  • Make in India authorization and valid OEM/authorized supplier status

  • Financial capacity to supply 250 units within contract terms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Advisory Bank

State Bank of India

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Sangrur

Delivery Pincodes

148026

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Surinder Singh Rawat148026,PGI Satellite Centre, SangrurSangrurPunjab14802625030-

Authority Records

MINISTRY OF HEALTH AND FAMILY WELFAREHEALTH AND FAMILY WELFARE DEPARTMENT

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Documents 3

GeM-Bidding-9475453.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge Compatible
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laser 1008a, HP Laser 1008w, HP LaserJet M1136 MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 88X Blk Contract LJ Toner Cartridge-CC388XC, HP CC388AC Blk Contr LJ Toner Cartridge-CC388AC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from govt/PSU/private organizations

4

Financial statements (last 3 years)

5

EMD submission proof or eligible Fixed Deposit Receipt (FDR) with pledged amount

6

ISO 9001 certification proof for the cartridge

7

MSME/NSIC exemption certificate (if applicable)

8

Make in India authorized certificate

9

OEM authorization (if required)

10

Sample submission proof and sealed sample envelope submission details

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for HP 88A toner tender in Chandigarh 2026?

Bidders must submit IS0 9001 certified cartridges, provide EMD ₹15,000 (or eligible FDR), and include Make in India authorization. Provide experience certificates and PO copies for govt/PSU supply. Include sample cartridge in sealed envelope and GST/PAN documents with bid submission.

What documents are required for PGIMER Chandigarh toner bid 2026?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD proof or FDR, ISO 9001 certification, MSME NSIC exemption if applicable, Make in India authorization, OEM authorization, and sample submission proof.

What are the technical specs for HP 88A toner in this tender?

Specifications specify black toner, 250 units, minimum yield 1500 pages per cartridge, minimum weight 500 g per cartridge (without box), ISO 9001 certified cartridge, and 1-year manufacturing defect warranty.

What is the EMD amount for the Chandigarh toner procurement?

The EMD amount is ₹15,000. As an alternative, bidders may submit a Fixed Deposit Receipt (FDR) pledged to PGIMER with bank endorsement, and scanned proof of the FDR must accompany the bid.

What is the delivery location for the PGIMER toner supply?

Delivery must be to the Central Store, Nehru Hospital, PGIMER, Sector 12, Chandigarh, with the sample envelope directed to the Sample Store address on campus.

What certification is required for the toner cartridges?

Cartridges must be ISO 9001 certified. Additionally, Make in India authorization is required, and OEM authorization may be needed for HP 88A compatibility.

What is the warranty period for the HP 88A toner tender?

The cartridge warranty is 1 year against manufacturing defects from the date of supply, requiring replacement or credit for defective units within the warranty period.

How many samples are required for bid evaluation?

A single sealed sample cartridge must be submitted in the specified envelope format, clearly labeled with bid number, product name, due date, and vendor details; non-submission leads to rejection.

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