ESIC Chennai DG-Set Power Generator O&M Service Tender 2026 - Chennai Tamil Nadu 25% Scope Change, 500 Hours
Bid Publish Date
17-Aug-2026, 11:57 am
Bid End Date
05-Sep-2026, 12:00 pm
EMD
₹17,176
Location
Progress
Key Highlights
- • OEM authorization mandatory with bidder submission
- • Dedicated toll-free service line and escalation matrix required
- • Office of service provider must exist in Tamil Nadu
- • EMD ₹17,176 via DD payable at Chennai
- • Post-award security: DD accepted; hard copy due within 15 days
- • Contract quantity/duration can change up to 25%
Tender Overview
Employees State Insurance Corporation (ESIC), Chennai, Tamil Nadu invites bids for Operation and Maintenance Services of Power Generator (DG-Set) - Package 1. Scope includes O&M with operational and maintenance manpower up to 500 hours. EMD: ₹17,176 via DD to ESIC Fund Account No 1, payable at Chennai. Bidders must have a service office in the consignee state and provide a dedicated toll-free support line with an escalation matrix. Contract terms allow a 25% increase/decrease in quantity or duration at issue and after award, subject to consent. This tender emphasizes OEM authorization, subcontract controls, and post-award documentation delivery timelines.
Technical Specifications & Requirements
- Service category: DG-Set operation & maintenance (O&M) with manpower for up to 500 hours.
- EMD: ₹17,176; payment via Account Payee DD in favor of ESIC FUND ACCOUNT NO 1, Chennai.
- Bidder prerequisites: Manufacturer/OEM authorization; office established in the state of the consignee; dedicated toll-free service line; escalation matrix for service support.
- Submission logistics: scanned DD proof with bid; hard copy to buyer within 5 days of bid end/open date; post-award DD copy acceptable in place of PBG with hard copy delivered within 15 days.
- Contract flexibility: quantity/duration may change up to 25%; service provider responsible for performance with sub-contract controls.
Terms, Conditions & Eligibility
- EMD: ₹17,176 via DD; submission and hard copy delivery within 5 days of bid end date.
- Post-award security: DD acceptable as Performance Security; delivery of original hard copy within 15 days.
- OEM authorization required; non-sub-contracting without buyer consent; liability remains with bidder and sub-contractor.
- Office presence in the consignee state (Tamil Nadu) and dedicated support contact details mandatory.
- Documentation: bidders must upload certificates and documents sought in ATC/ Corrigendum; failure leads to rejection.
Key Specifications
-
Product/service: DG-Set Operation & Maintenance (O&M) with manpower
-
Quantity/scale: up to 500 hours
-
EMD amount: ₹17,176
-
Delivery/submission: DD proof with bid; hard copy within 5 days; DD post-award within 15 days
-
Standards/qualifications: OEM authorization; state-wise service office; dedicated toll-free support and escalation matrix
-
Contract flexibility: 25% change in quantity/duration
Terms & Conditions
-
EMD ₹17,176 via DD to ESIC Fund Account No 1, Chennai
-
Office must be located in Tamil Nadu; dedicated service line with escalation matrix
-
25% quantity/duration variation allowed; manufacturer authorization required
Important Clauses
Payment Terms
EMD via Account Payee DD ₹17,176; post-award DD allowed as performance security; payment terms not specified beyond submission method
Delivery Schedule
Hard copy DD to buyer within 5 days of bid end/open date; after award, original DD required within 15 days
Penalties/Liquidated Damages
Not explicitly stated in provided terms; contract may include SLAs via ATC/Corrigendum
Bidder Eligibility
-
OEM authorization or valid Manufacturer/Service Provider authorization
-
Presence of a service office in Tamil Nadu or ability to establish in-state facility
-
Dedicated toll-free service support and documented escalation matrix
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Operation and Maintenance Services of Power Generator(DG-Set) - Package 1 - O&M Service with operational and maintenance manpower; 1; Upto 500 hours
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600078
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Kumar Singh | 600078,ESIC HOSPITAL ASHOK PILLAR ROAD KK NAGAR CHENNAI | Chennai | Tamil Nadu | 600078 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9533160.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
Corrigendum Updates
1 Update Update
Extended Deadline
05-Sep-2026, 6:30 am
Opening Date
05-Sep-2026, 7:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates for DG-set O&M in similar scope
Financial statements (latest)
EMD submission proof (DD) and scanned copy
OEM/Manufacturer authorization certificate
Technical bid documents as per ATC/Corrigendum
Proof of service office in Tamil Nadu
Dedicated service/support contact details and escalation matrix
Frequently Asked Questions
Key insights about TAMIL NADU tender market
What are the eligibility criteria for ESIC Chennai DG-Set O&M tender 2026?
Bidders must have OEM authorization or manufacturer/ service-provider authorization, a dedicated toll-free service line, and an in-state service office in Tamil Nadu. Provide experience certificates for DG-set O&M, GST registration, PAN, financial statements, and EMD ₹17,176 via DD to ESIC Fund Account No 1, Chennai.
How to submit the EMD for ESIC Chennai DG-Set tender 2026?
Submit an Account Payee DD for ₹17,176 in favor of ESIC FUND ACCOUNT NO 1, payable at Chennai. Upload scanned DD proof with the bid and deliver the hard copy to ESIC within 5 days of bid end date; post-award, DD copy accepted if original DD is delivered within 15 days.
What documents are required for ESIC Chennai DG-Set O&M bidding?
Required documents include GST registration, PAN, experience certificates for DG-set O&M, latest financial statements, OEM authorization, EMD proof, and service-office evidence in Tamil Nadu. Also upload technical bid documents per ATC/Corrigendum and escalation matrix.
What is the contract scope for ESIC DG-Set maintenance in Chennai?
Scope covers operation and maintenance of a power generator (DG-Set) with manpower support for up to 500 hours. The contract allows a 25% flexibility in quantity or duration at issue and again post-award with consent, ensuring continuity of service.
What are the post-award payment and security terms for ESIC Chennai tender?
The tender permits DD as performance security; the successful bidder must deliver the original DD within 15 days of award. Payment terms are defined through ATC; ensure compliance with EMD submission and post-award security requirements.
How to ensure service availability for ESIC DG-Set O&M in Tamil Nadu?
Maintain a dedicated service line with an escalation matrix and confirm an in-state service office. Provide contact details and evidence of prompt on-site response capability to meet the ESIC TN service expectations.
What is the 25% scope change clause for ESIC Chennai tender?
The buyer may adjust contract quantity or duration by up to 25% at issue; post-award, changes remain permissible within the same 25% limit, subject to bidder consent, ensuring flexible project scaling or extension as needed.
Where can bidders find OEM authorization requirements for this tender?
Bid submissions must include an OEM authorization certificate with full details (name, designation, address, email, phone). This ensures that the bidder is an authorized service provider for the specified DG-Set equipment and can legally perform maintenance.