Mahanadi Coalfields Limited SUV Cab & Taxi Hiring Tender Jharsuguda Odisha 3000 Km x 672 Hours 24x7 2026
Bid Publish Date
17-Sep-2026, 10:39 am
Bid End Date
03-Oct-2026, 11:00 am
EMD
₹69,100
Value
₹55,25,902
Location
Progress
Key Highlights
- • MCL (Coal India) monthly SUV cab & taxi hiring in Jharsuguda, Odisha
- • Contract metrics: 3000 Km x 672 hours; 24x7 outstation service
- • EMD: ₹69,100; payment terms require payroll proof and statutory documents
- • 25% scope/duration adjustment; L1 price matching for MSEs within policy
- • Escalation matrix mandatory; service provider bears payroll liabilities
- • DD payable to IB Valley Area, MCL; bid documents must include OEM certificates if applicable
Tender Overview
Mahanadi Coalfields Limited via its Coal India Limited department invites bids for a monthly basis SUV cab & taxi hiring service in Jharsuguda, Odisha. The scope covers 3000 Km x 672 hours with outstation 24x7 support. Estimated contract value is ₹5,525,901.45 and the EMD is ₹69,100. The vendor must be capable of providing a service with escalation support and cannot assign or sub-contract without consent. The policy also offers MSE purchase preference with eligibility criteria for manufacturer/service providers to access preferential pricing within policy margins. The contract allows a ±25% scope adjustment around quantity and duration at contract award or issue. This tender emphasizes service delivery reliability and compliance with buyer terms while ensuring staff payroll compliance at the service provider level.
Technical Specifications & Requirements
- Service type: Monthly SUV cab & taxi hiring for outstation and local travel, 24x7 support.
- Distance/time metrics: 3000 Km and 672 hours total across the contract period.
- Delivery/availability: 24x7 outstation service availability; escalation matrix to be provided by bidder.
- Payment & compliance: Service provider to pay staff salaries first and claim reimbursement with statutory documents (PF, ESIC) and bank statements; EMD ₹69,100; bidders may submit EMD as DD payable to IB Valley Area, MCL.
- Contract flexibility: Purchase preference rules for MSEs; quantity/duration adjustments up to 25%.
- Certificate requirements: Upload required documents as per bid; non-compliance may lead to rejection.
- Delivery location: Jharsuguda, Odisha (regional deployment for mining operations).
- Escalation: Bidder must provide service escalation matrix; escalation contacts to be included.
Terms, Conditions & Eligibility
- EMD: ₹69,100; payment in permissible form (DD/online per policy).
- Experience/turnover: Purchase preference applies to MSEs; service provider eligibility relies on manufacturer/service capability per policy.
- Assignment/Sub-contract: No full/partial transfer without prior written consent; liability remains with the primary contractor.
- Payment terms: Salaries paid by service provider first; reimbursement with statutory documents to be submitted.
- Contract adjustments: Quantity/duration can be increased up to 25%; revised terms require bidder acceptance.
- Warranty/Support: Escalation matrix and after-sales support required; non-compliance risks rejection.
- Documentation: All certificates and documents must be uploaded with bid; ensure GST/PAN and service-specific certifications.
- MSE Purchase Preference: Price match option if within L1+15% margin; otherwise 100% contract awarded to qualifying MSE within policy.
Key Specifications
-
Service category: Monthly SUV cab & taxi hiring
-
Metrics: 3000 Km total, 672 hours total
-
Operational model: 24x7 outstation availability
-
Payment flow: Salary payments by provider; reimbursement with statutory docs
-
EMD: ₹69,100; submission via DD payable to IB Valley Area, MCL
Terms & Conditions
-
EMD amount and eligible submission method
-
25% contract quantity/duration flex and MSE preference
-
Non-transferable contract without written consent; liability remains with primary bidder
Important Clauses
Payment Terms
Service provider must pay salaries first; reimbursement after submission of PF/ESIC and bank statements; EMD via DD/online
Delivery Schedule
24x7 outstation cab services; contract allows 25% scope adjustment; escalation matrix required
Penalties/Liquidated Damages
Not explicitly stated; non-compliance with SLA or delivery failures may lead to penalties per bid terms
Bidder Eligibility
-
Must be capable of providing ongoing 24x7 SUV cab services in Jharsuguda, Odisha
-
Manufacturer/service provider eligibility for MSE purchase preference
-
Ability to provide payroll compliance with PF/ESIC and bank statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 3000 Km x 672 hours; Outstation 24*7
Advisory Bank
AXIS BANK LTD
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jharsuguda
Delivery Pincodes
768216
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Battula Sudheer Kumar | 768216,Office of the General Manager, Ib-Valley Area, MCL, Brajrajnagar, Dist: Jharsuguda, ODISHA-768216 | Jharsuguda | Odisha | 768216 | 1 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 4
GeM-Bidding-9903620.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card details
Experience certificates for prior cab/taxi service contracts
Audited/financial statements
EMD submission document (DD or online payment receipt)
Technical bid documents and service capability certificates
OEM authorizations (if applicable) and escalation matrix
PF/ESIC compliance documents
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the SUV cab tender in Jharsuguda Odisha 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹69,100 via DD payable to IB Valley Area, MCL, and technical/ OEM authorizations. Provide payroll compliance docs (PF/ESIC) and escalation matrix. Ensure service capability for 24x7 outstation travel and 3000 Km x 672 hours metrics.
What documents are required for MCL cab service procurement in Odisha?
Required documents include GST certificate, PAN, prior cab/taxi service experience certificates, audited financial statements, EMD submission proof, technical bid, OEM authorizations if applicable, and PF/ESIC compliance documents; ensure escalation matrix is provided.
What are the exact contract metrics for the Jharsuguda cab bid 2026?
Contract covers 3000 Km total travel and 672 hours of service, with 24x7 outstation support. The bid allows a ±25% adjustment in quantity or duration at award and requires MSE preference qualification where applicable.
What are the payment terms for the MCL cab service tender?
Service provider salaries are paid by the provider first; reimbursement with bank statements and PF/ESIC documents is required. EMD submission must be via DD ₹69,100 or online per policy; detailed payment terms aligned with buyer terms are expected.
Who qualifies for MSE purchase preference in this cab tender?
MSE preference applies to manufacturers or service providers; if L1 is not an MSE, an MSE quote within L1+15% may be invited to match L1 and be awarded proportionally; documentary evidence must be uploaded with bid.
What escalation and compliance requirements exist for service support?
Bid must include an escalation matrix with telephone numbers for after-sales support; service providers must adhere to statutory payroll documentation and provide continuous 24x7 support with reliable escalation paths.
What is the EMD amount and payment method for this tender?
EMD is ₹69,100; bidders may pay via Demand Draft payable to IB Valley Area, MCL or online as per bid terms; ensure payment accompanies tender submission to avoid rejection.
When is the delivery readiness expected for 24x7 outstation cab service?
The tender requires continuous 24x7 outstation availability with 3000 Km x 672 hours coverage; bidders must confirm resource readiness, vehicle availability, and driver rostering for Odisha operations at contract award.