Gujarat Panchayats And Rural Housing Department Baroda LED Road Luminaire Tender 2026 IS 10322 Part 5 3 Year
Progress
Tender Overview
The procuring organization is the Gujarat Panchayats and Rural Housing Department, seeking LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5/Section 3) (V3) for the city of Vadodara, Gujarat (390001). The scope includes supply, installation, testing, and commissioning of the goods. The bid allows an option to increase/decrease quantity up to 25% and requires escalation handling within the contract. A strong emphasis on turnover criteria for bidder and OEM, as well as service escalation contacts, is noted. The procurement hinges on OEM capability and past project experience, with an emphasis on delivery timelines and performance against standards. The BOQ shows no quantified items, indicating a possibly phased or bespoke rollout and a focus on conforming luminaires and related services.
Key Specifications
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- LED luminaire for road and street lighting conforming to IS 10322 (Part 5/Section 3) (V3)
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- Scope includes Supply, Installation, Testing and Commissioning of goods
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- Quantity variation up to 25%; delivery time adjustment formula with minimum 30 days
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- Turnover criteria: bidder and OEM annual turnover over last 3 years (with documentary evidence)
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- Escalation matrix required for service support
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- No BOQ items specified; indicates unified specification alignment with tender requirements
Terms & Conditions
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Option to adjust quantity up to 25% during contract
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Turnover criteria for bidder and OEM with supporting documents
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Supply, installation, testing and commissioning included
Important Clauses
Payment Terms
Not explicitly stated; bidders should verify terms; standard government practice may include staged payments linked to milestones
Delivery Schedule
Delivery starts from last date of original delivery order; extension formula triggered by option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in excerpt; bidders should confirm LD rates and performance bonds in full tender terms
Bidder Eligibility
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Minimum average turnover as per 3-year financials for bidder and OEM
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Past project experience in LED lighting / IS 10322 compliant luminaires
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OEM authorization for offered product and ability to provide service escalation matrix
Tender Data
Bid Details
Quantity
125
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
125
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chhotaudepur
Delivery Pincodes
391165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narendrakumar Ambalal Modi | 391165,DISTRICT PANCHAYAT,CHHOTAUDEPUR- 391165 | Chhotaudepur | Gujarat | 391165 | 125 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9958511.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate indicating turnover
Past project experience certificates / work orders
OEM authorization letter (for offered product)
Technical bid documents demonstrating IS 10322 compliance
Escalation matrix with service contact numbers
Any other documents requested by the Buyer in terms and conditions
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for LED luminaire tender in Vadodara Gujarat 2026
Bidders should prepare IS 10322 compliant luminaires and submit proof of turnover for last 3 years, along with GST/PAN, OEM authorizations, and past project certificates. Ensure service escalation contacts are provided. The bid requires supply, installation, testing, and commissioning with possible 25% quantity variation.
What documents are required for Gujarat LED lighting bid 2026
Required documents include GST certificate, PAN card, Audited financial statements or CA certificate showing turnover, OEM authorization, past project experience, technical bid showing IS 10322 compliance, and an escalation matrix for service support.
What are the technical standards for IS 10322 luminaires in this tender
Luminaires must conform to IS 10322 Part 5 Section 3 (V3). Ensure design, photometric performance, and electrical specs align with IS 10322, with factory test reports and type tests where applicable.
When is the delivery deadline for Vadodara LED tender
Delivery period commences from the last date of the original delivery order. If the option to increase quantity is exercised, time extension is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What is the scope of supply for the Gujarat LED project
Scope includes Supply, Installation, Testing and Commissioning of LED luminaire for road and street lighting, with IS 10322 compliance and potential 25% quantity variation governed by the contract terms.
What are the OEM turnover requirements for the bid
OEMs must meet the minimum average annual turnover over the last 3 years, ending 31st March of the previous financial year, supported by audited statements or CA certificate; in multi-bid scenarios, OEM with the highest bid value must satisfy turnover criteria.
What is required for service & support in this tender
Bidder or OEM must supply an escalation matrix with telephone numbers for service support, ensuring post-installation maintenance and quick issue resolution as part of the bid compliance.
What happens if BOQ items are not specified in this tender
With no BOQ items, bidders should align proposals to IS 10322 compliant luminaire specifications, and clearly define unit prices, installation charges, and commissioning fees in the technical bid, ensuring total bid price covers all components.