Rural Development Department Uttar Pradesh Desktop Computer, MFP & UPS Tender 2026 - EMD ₹382350, GST, MAO
Bid Publish Date
08-Oct-2026, 10:47 am
Bid End Date
16-Oct-2026, 12:00 pm
EMD
₹3,82,350
Location
Progress
Key Highlights
- • Explicit EMD amount ₹382350 and related bid security expectations
- • 25% quantity variation option with pro-rata delivery time formula and 30-day minimum
- • Malicious Code Certificate requirement to prevent embedded security risks
- • Manufacturer Authorization (MAO) needed for OEM-distributor bids
- • GST handling guidance: bidder bears GST; reimbursement aligned to actuals or lower rate
- • Turnover criterion: minimum average annual turnover over last 3 years; documented evidence
- • No BOQ items published; emphasis on bulk hardware supply readiness and standard warranties
Tender Overview
The Rural Development Department, Uttar Pradesh seeks procurement of Entry and Mid Level Desktop Computers (Q2), A4 and Legal Size Multifunction Printers (MFP) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The bid requires an EMD of ₹382,350 and adherence to option clauses allowing up to 25% quantity variation at contracted rates. The scope encompasses hardware procurement without a listed BOQ itemization, implying bulk supply readiness and standardized configurations. A key differentiator is the explicit option clause governing extended delivery times proportional to increased quantity, with a minimum extension of 30 days. The tender emphasizes compliance with GST, Malicious Code Certificate, and Manufacturer Authorization where applicable. The location is Uttar Pradesh, with a focus on government procurement channels.
Technical Specifications & Requirements
- EMD: ₹382,350 must be furnished as per guidelines.
- Option Clause: Up to 25% quantity variation during contract, with delivery period adjusted using (increased quantity ÷ original quantity) × original delivery period; minimum 30 days.
- Malicious Code Certificate: Bidder must certify absence of embedded malicious code; breach implications include contract penalties.
- Manufacturer Authorization (MAO): Required when bidding through authorized distributors; include OEM details.
- Turnover Clause: Minimum average annual turnover for last 3 years as per bid document; evidence via audited statements or CA certificate.
- GST compliance: Bidder to determine applicable GST; reimbursement as per actuals or lower of quoted rate.
- No BOQ items provided; bidders should prepare for bulk hardware supply and standard warranties.
- No explicit technical specs or model numbers disclosed in data.
Terms, Conditions & Eligibility
- EMD: ₹382,350; payment terms not specified beyond standard bid requirements.
- Turnover: Minimum average annual turnover for 3 years; documentary evidence required.
- MAO: OEM authorization required for authorized distributors.
- GST: Bidders responsible for GST; reimbursement as per actuals or lower rate.
- Malicious Code Certificate: Required certificate in bid.
- Delivery: Clause on quantity variation affects delivery timelines; minimum 30 days extension.
- Financial Health: Prohibition on liquidation or bankruptcy during bidding process.
- Documentation: GST, PAN, experience certificates, audited statements, vendor declarations, and MAO docs necessary as part of bid submission.
Key Specifications
-
- EMD: ₹382,350 to be submitted with bid
-
- Quantity variation: up to 25% at contracted rates with delivery time adjustment formula
-
- Delivery extension rule: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
- Malicious Code Certificate: required in bid submission
-
- MAO/ OEM authorization: required for authorized distributors
Terms & Conditions
-
EMD of ₹382,350 must be provided and documented
-
Option to increase quantity by up to 25% with corresponding delivery extension
-
Malicious Code Certificate mandatory; MAO required for distributors
-
GST responsibility lies with bidder; reimbursement as per actuals or lower rate
-
Turnover evidence for last 3 years required
Important Clauses
Payment Terms
GST handling as per actuals; no explicit per-term payment schedule provided
Delivery Schedule
Delivery periods extend with quantity variation; minimum 30 days if extended
Penalties/Liquidated Damages
Not explicitly detailed; implied through delivery extension rules and compliance certificates
Bidder Eligibility
-
No liquidation or bankruptcy proceedings in process
-
Minimum average turnover over last 3 years as per bid document
-
OEM authorization if bidding through distributors
Tender Data
Bid Details
Quantity
825
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
191
OEM Avg. Turnover
955
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surendra Kushwaha | 226001,10th floor jawahar bhawan lko | Lucknow | Uttar Pradesh | 226001 | 275 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9973936.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate for turnover (last 3 years)
Malicious Code Certificate as specified in terms
Manufacturer Authorization/OEM authorization details (if bidding through distributors)
Bidder undertaking on financial standing (no liquidation or bankruptcy)
Any mandated technical compliance certificates or assurances from OEM (where applicable)
GST applicability statement and any necessary tax invoices guidance
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for desktop and MFP tender in Uttar Pradesh 2026?
Bidders must submit GST, PAN, auditoried turnover evidence for last 3 years, and MAO/OEM authorization if applicable. Include the EMD ₹382,350 and a Malicious Code Certificate. Ensure compliance with the option clause allowing up to 25% quantity variation and provide delivery timelines accordingly.
What documents are required for UP Rural Development hardware tender 2026?
Required docs include GST certificate, PAN, audited balance sheets or CA certificate for turnover, Malicious Code Certificate, MAO/ OEM authorization, and bidder undertaking confirming financial stability and non-liquidity, plus any OEM technical compliance certificates relevant to desktops, MFPs, and UPS.
What are the key technical specifications for UPS and printers in this bid?
Although explicit model specs are not listed, bidders must ensure Line Interactive UPS with AVR compliance and compatibility with Office printers (A4/Legal). Emphasize standard warranties and security certifications; prepare for bulk hardware supply with OEM-authorized support.
What is the EMD amount and its submission terms for this tender?
EMD is ₹382,350. Submit via appropriate bid security mechanism as per policy. EMD acts as bid security and may be forfeited for non-compliance or withdrawal after bid submission, per terms; ensure payment receipt and reference in bid document.
When is quantity variation allowed and how does it affect delivery?
Quantity variation up to 25% is allowed at contracted rates. Delivery time extends using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the GST responsibilities for bidders in this UP tender?
Bidders must determine applicable GST themselves; UP buyer will reimburse as per actuals or the lower quoted rate. Ensure GSTIN validity and proper tax invoicing in submission.
What is required for Manufacturer Authorization in this UP procurement?
If bidding via authorized distributors, provide MAO certificate detailing OEM name, address, contact, and authorization scope. Include full OEM details and corroborating documents in the bid submission.
What turnover evidence is required for eligibility in this UP tender?
Submit audited balance sheets for the last 3 financial years or CA-certified turnover certificates showing minimum average annual turnover as specified in the bid document; ensure accounts reflect hardware procurement capacity.