Directorate Of Accounts And Treasuries Cleaning Services Karikal Puducherry Tender 2025 IS Minimum Wages Compliance
Bid Publish Date
11-Dec-2025, 6:13 pm
Bid End Date
22-Dec-2025, 12:00 pm
Value
₹4,00,000
Location
Progress
Tender Overview
The Directorate Of Accounts And Treasuries, Finance Department Puducherry, invites bids for Cleaning, Sanitation and Disinfection Services at Karikal 609601. Estimated value: ₹400,000 with staffing based on area and scope of work. The contract covers general cleaning (sweeping, mopping, dusting), indoor sanitation, and consumable provisioning. Bidders must assess required housekeeping personnel and submit a formal staffing plan on letterhead. A key differentiator is strict wage compliance with Puducherry minimums and mandatory statutory registrations.
Technical Specifications & Requirements
- Service scope includes: general cleaning, sweeping, mopping, dusting, indoor sanitation, and provision of consumables.
- Wage compliance: quoted rates must align with the Labour Department, Puducherry Minimum Wages Act; declare per-person annual cost of Rs. 1,83,227.28 (including Wages, EPF, ESI, GST).
- Compliance documents required: Labour License (Puducherry), EPFO, ESIC, GST registration; registration numbers to be shared with bid.
- Administrative requirements: dedicated toll-free service support; escalation matrix for service support.
- Financial/operational: rate must include consumables; provide Work Order, HSN/SAC codes, and GST rate for items in execution; submit to Commercial Tax authorities within 15 days of Work Order.
- No BOQ items are listed; scope inferred from terms and the attached minimum wage declaration.
Terms, Conditions & Eligibility
- EMD: not specified in data provided.
- Payment: salaries and wages of deployed staff paid by service provider; reimbursement to follow after submission of statutory documents and bank statements.
- Labour License: must be obtained within one month of contract start if not already held; non-submission may lead to contract termination and forfeiture of security deposit.
- Compliance: provide GST, EPFO, ESIC registrations; ensure consumables are included in quoted rate.
- Documentation: submit Work Order copy, HSN/SAC codes, GST rate; submit to Commissioner of Commercial Tax with copy to procuring entity within 15 days of award.
- Additional terms: dedicated service support, escalation matrix, and wage compliance declarations on letterhead are mandatory.
Key Specifications
-
Service category: Cleaning, Sanitation and Disinfection for office premises
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Staffing requirement: number of housekeeping personnel to be determined by area; submit staffing document on letterhead
-
Wage compliance: per-person annual cost Rs. 1,83,227.28 including wages, PF/ESI, GST
-
Licensing: Puducherry Labour License requirement; EPFO/ESIC/GST registrations mandatory
-
Consumables: rates must include consumables in the quoted price
-
Documentation: provide Work Order, HSN/SAC codes, GST rate; submit to Commercial Tax within 15 days of award
Terms & Conditions
-
EMD: amount not disclosed in the provided data; bidders should verify at bid submission
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Payment terms: salaries paid by Service Provider first; reimbursement from Buyer upon compliance documents
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Licensing and registrations: Puducherry Labour License, EPFO, ESIC, and GST must be furnished
Important Clauses
Payment Terms
Service Provider pays contract staff salaries first; reimbursement to be claimed from Buyer along with PF/ESI and bank statements; GST implications to be disclosed in declarations
Delivery Schedule
License and registrations must be submitted within one month from contract commencement; failure may lead to contract termination and forfeiture of security deposit
Penalties/Liquidated Damages
Not explicitly stated in provided data; bidders should seek clarification on LD terms and performance bonds during bid process
Bidder Eligibility
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Must possess Puducherry Labour License (or obtain within 1 month of start)
-
Must be registered with EPFO, ESIC and GST with valid certificates
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Experience in providing cleaning and sanitation services to offices or equivalent institutions
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | A J ENERGY SOLUTIONS Under PMA | 14-12-2025 21:18:01 | |
| 2 | A.S.ENTERPRISES Under PMA | 18-12-2025 09:16:23 | |
| 3 | AL SONS ASSOCIATES Under PMA | 12-12-2025 11:04:03 | |
| 4 | BLACK SECURITY FORCE Under PMA | 12-12-2025 15:19:32 | |
| 5 | DEVI TRADERS Under PMA | 19-12-2025 15:42:30 | |
| 6 | EJEE COMPLETE OFFICE SOLUTIONS PRIVATE LIMITED Under PMA | 13-12-2025 15:50:35 | |
| 7 | GOVINDARAJ ENTERPRISES Under PMA | 19-12-2025 11:00:56 | |
| 8 | J B TRADING CO Under PMA | 18-12-2025 10:13:14 | |
| 9 | PIMCARE TECHNOLOGIES Under PMA | 20-12-2025 15:54:54 | |
| 10 | POWER SECURITY AND HOUSEKEEPING FORCE Under PMA | 20-12-2025 12:58:05 | |
| 11 | SAI SECURITY GUARD AND MANPOWER SUPPLIER Under PMA | 22-12-2025 09:21:43 | |
| 12 | SECURITY AND INTELLIGENCE SERVICES BUREAU Under PMA | 21-12-2025 12:21:44 | |
| 13 | SHARP SECURITY SERVICE Under PMA | 20-12-2025 12:06:27 | |
| 14 | SPARKLE FACILITY SERVICE Under PMA | 18-12-2025 18:06:45 | |
| 15 | SRI VENKATESHWARA FABRICATION WORKS Under PMA | 13-12-2025 20:30:04 | |
| 16 | T K T SECURITY SERVICE Under PMA | 13-12-2025 12:35:26 | |
| 17 | tkt enterprises Under PMA | 15-12-2025 11:19:08 | |
| 18 | Ujjwal common service center Under PMA | 21-12-2025 16:28:59 | |
| 19 | VANAVIL HOUSE KEEPING SERVICES Under PMA | 19-12-2025 14:23:29 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GOVINDARAJ ENTERPRISES( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | PIMCARE TECHNOLOGIES( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | SHARP SECURITY SERVICE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | DEVI TRADERS( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | BLACK SECURITY FORCE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | T K T SECURITY SERVICE( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | tkt enterprises( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | POWER SECURITY AND HOUSEKEEPING FORCE( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | SAI SECURITY GUARD AND MANPOWER SUPPLIER( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L1 | VANAVIL HOUSE KEEPING SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L2 | SPARKLE FACILITY SERVICE( MSE Social Category:SC ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1067
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Authority Records
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Documents 4
GeM-Bidding-8703286.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Labour License issued by Government of Puducherry
EPFO registration
ESIC registration
GST registration certificate (GSTIN) & GST rate declaration
Declaration of wages per housekeeping personnel (Rs. 1,83,227.28 per person per year)
Work Order copy (to be provided by the buyer)
HSN/SAC codes for goods and services to be supplied
GST rate schedule for each item
Bank statement showing wage payments to staff
Any OEM authorization (if applicable)
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for Karikal Puducherry cleaning services tender 2025?
To bid, ensure your firm has Puducherry Labour License, EPFO, ESIC, and GST registrations. Prepare staffing plan on letterhead, declare per-person annual wage Rs. 1,83,227.28, and include consumables in the bid price. Attach Work Order copy, HSN/SAC codes, and GST rate with the submission.
What documents are required for the Puducherry cleaning tender submission?
Submit GST registration, GST rate schedule, Labour License, EPFO and ESIC registrations, PAN, wage declaration per worker, Work Order copy, HSN/SAC codes, and bank statements showing wage payments. Include any OEM authorizations if applicable and ensure all documents are provided within 15 days of award.
What are the wage compliance requirements for bidders in Puducherry?
Bidders must declare that housekeeping personnel wages comply with Puducherry Minimum Wages Act and quote Rs. 1,83,227.28 per person per year, including wages, PF/ESI and GST. The declaration should be on official letterhead and supported by relevant statutory documents.
What is the payment term for the Puducherry cleaning contract?
The service provider pays salaries first and then submits statutory documents (PF, ESIC, GST) and bank statements to claim reimbursement from the Buyer. Detailed terms should be confirmed in the Work Order and terms of payment attached to the contract.
What are the licensing requirements for this Puducherry procurement?
A Puducherry Labour License is mandatory. If not possessed, it must be obtained and submitted within one month from contract start; failure leads to termination and security deposit forfeiture.
What consumables and rates are included in the cleaning bid?
Bidders must quote a rate inclusive of wages and the cost of consumables. The bid should clearly indicate consumable items and provide GST rate and HSN/SAC codes for items supplied during execution.