GEM

Indian Navy Pens, Markers & File/Folder Procurement Mumbai Maharashtra 2025

Bid Publish Date

28-Nov-2025, 11:05 am

Bid End Date

05-Dec-2025, 11:00 am

Location

MUMBAI , MAHARASHTRA

Progress

Issue28-Nov-2025, 11:05 am
AwardPending
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Quantity

4900

Category

Writing Pens

Bid Type

Single Packet Bid

Key Highlights

  • • Vendor creation prerequisites include PAN Card, GSTIN, cancelled cheque, and EFT mandate
  • • Up to 25% quantity increase/decrease permitted; contract delivery time recalculated with a minimum 30 days
  • • GST reimbursement mechanism: actuals or applicable rate, whichever is lower
  • • Turnover criterion: average of last 3 financial years; audited statements or CA/Cost Accountant certificate required
  • • No explicit EMD amount shown; tender includes common bidder safeguards (no liquidation, no bankruptcy)
  • • Categories covered: Writing Pens, Markers/Highlighters, File/Folder (V3), Self Adhesive Flags (V3), Manual Pencil Sharpener (V3)
  • • Delivery terms and extension rules are tied to original and extended delivery periods
  • • Upload all mandatory certificates/documents as per Bid Document, ATC and Corrigendum

Categories 1

ADHESIVE

Tender Overview

The Indian Navy, Department Of Military Affairs, Mumbai, Maharashtra invites bids for multiple stationery categories including Writing Pens, Markers and Highlighters, File/Folder (V3), Self Adhesive Flags (V3), and Manual Pencil Sharpener (V3). Estimated value and EMD are not disclosed. Scope covers standard office supplies likely used across naval establishments in Mumbai. Bidders should note the varied product types under a single procurement event and prepare for a consolidated delivery plan aligned to the option clause. The tender emphasizes compliance with vendor creation requirements and turnover criteria, without specifying item-level quantities. The unique aspect is the inclusion of a flexible quantity clause allowing up to 25% variation during contract execution and extension of delivery timelines accordingly, subject to minimum 30 days. The bid aims to streamline procurement for basic stationery across Mumbai-based Navy units.

Technical Specifications & Requirements

  • Product categories: Writing Pens, Markers/Highlighters, File/Folder (V3), Self Adhesive Flags (V3), Manual Pencil Sharpener (V3)
  • Required documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Financial: Bidder turnover must meet the threshold specified in the bid document (last 3 years), with audited statements or CA/Cost Accountant certificate
  • Compliance: GST applicability and rate as per bidder’s assessment; GST reimbursement governed by actuals or applicable rates (whichever lower)
  • Option clause: 25% quantity variation during contract; delivery period adjusts based on extended quantity and minimum 30 days
  • Eligibility: No liquidation or bankruptcy; vendor code creation prerequisites apply

Terms & Eligibility

  • EMD amount not disclosed in the available details
  • Delivery terms align with the option clause; extension rules apply
  • Documentation for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate
  • Turnover compliance: average annual financial turnover over the last 3 years as per bid document
  • Supplier must maintain GST compliance and upload required documents with bid submission
  • Bidder must avoid liquidation or receivership; provide undertaking
  • All certificates/documents referenced in the bid must be uploaded to avoid rejection

Key Specifications

  • Product categories: Writing Pens, Markers/Highlighters, File/Folder (V3), Self Adhesive Flags (V3), Manual Pencil Sharpener (V3)

  • No item-level quantities disclosed; emphasis on consolidated procurement and delivery to Mumbai locations

  • Option clause enables +/-25% quantity variation; delivery time adjusted by (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

  • GST: reimbursement as per actuals or as per applicable rates (whichever is lower); bidder bears GST calculation

  • Turnover: minimum avg annual turnover over last 3 years as per bid document; audited statements or CA/Cost Accountant certificate required

Terms & Conditions

  • Option Clause allows 25% quantity variation with adjusted delivery periods

  • GST reimbursement rules and bidder-borne GST calculation

  • Mandatory vendor code documents: PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

GST reimbursement to be provided at actuals or applicable rates (whichever is lower); no explicit payment schedule provided in available data

Delivery Schedule

Delivery period adjustable based on quantity variation; additional time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in available tender data

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Turnover as per last 3 financial years (certificate or audited statements)

  • GST registration valid and compliant; GST calculation and reimbursement terms accepted

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Product Highlighters
Generic Tip Point Type Chisel Tip
Generic Tip Width Size 1.0 mm
Generic Ink Color Blue, Black, Red, Green, Pink

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

GST compliance documentation and any additional bidder-specific documents

7

Certificates / documents as required in Bid Document, ATC and Corrigendum

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid on Indian Navy stationery tender in Mumbai 2025?

To bid, ensure you meet turnover criteria for the last 3 years, provide audited financials or CA/Cost Accountant certificate, and upload PAN, GSTIN, cancelled cheque, and EFT mandate. Comply with the vendor code process and ensure GST is calculated correctly per applicable rates.

What documents are required for the Mumbai Navy stationery bid?

Submit PAN Card copy, GSTIN copy, cancelled cheque, EFT mandate certified by bank, turnover certificates, and any certificates referenced in the Bid Document, ATC, and Corrigendum. Failure to upload mandatory certificates may lead to rejection.

Which product categories are covered in this tender in Mumbai?

Categories include Writing Pens, Markers and Highlighters, File/Folder (V3), Self Adhesive Flags (V3), and Manual Pencil Sharpeners (V3). No item-level quantities are disclosed; prepare for consolidated delivery to Mumbai locations.

What is the delivery flexibility for quantity under this Navy tender?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency, with delivery time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days.

How is GST handled in this procurement for Mumbai Navy supplies?

GST reimbursement will follow actuals or applicable rates, whichever is lower, and bidders must declare GST rates in their bid while bearing the calculation responsibility.

What turnover criteria must bidders meet for this procurement?

Bidders must show average annual turnover over the last 3 financial years as per the bid document, with supporting audited balance sheets or CA/Cost Accountant certificates.

What are the vendor code submission requirements for this bid?

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Ensure the bid includes all documents referenced in the Bid Document, ATC and Corrigendum to avoid rejection.

Are there penalties if delivery is delayed under this tender in Mumbai?

Penalties or LD clauses are not specified in the available data; the delivery terms allow extended time based on the option clause with a minimum 30-day threshold.

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