Indian Institute Of Management Ranchi RFID Library Solutions Tender 2026- KOHA LMS Cloud 3 Years
Progress
Tender Overview
The Indian Institute Of Management, Ranchi (Jharkhand) seeks bids for a comprehensive RFID-based library ecosystem including dual-lane RFID security gates, self-check-in/out, book drops, patron traffic analytics, RFID handheld readers, staff workstations, OPAC kiosks, anti-theft stickers and tags, alongside KOHA LMS implementation on cloud with data migration and a three-year service window including the first year. Estimated value is ₹5,226,220 with an EMD of ₹110,000. The scope also encompasses cloud KOHA services, control software, and a mobile app for library users, plus an extended warranty. The contract allows up to 25% quantity variation and requires Detailed Design Drawings approval post-award with a 7-day submission window. Location: Ranchi, Jharkhand. Unique differentiators include integration of multiple RFID components with KOHA LMS on cloud and data migration across three years, plus a three-year extended warranty.
Technical Specifications & Requirements
- Product category includes: RFID Security Gate dual lane with three panels, RFID Self Check In/Check Out system, RFID Book Drop, Patron Traffic Counter, RFID Handheld Reader, RFID Staff Workstation, OPAC KIOSK, Anti-Theft Stickers, RFID Book Tags, RFID CD Tags.
- Software: KOHA LMS on Cloud with data migration and control system software; Mobile App for Library Users; Cloud Services for KOHA LMS; total coverage for three years including the first year; Extended Warranty.
- Third‑party considerations: vendor should provide a complete data sheet for all offered products and ensure non-obsolescence for at least 1 year residual market life.
- EMD: ₹110,000, estimated contract value ₹5,226,220. GST as per actuals with bidder responsibility.
Terms, Conditions & Eligibility
- EMD: ₹110,000; to be submitted as per tender rules.
- Delivery window: as per option clause; delivery tied to approved drawings with 7-day design submission, modification list within 7 days.
- Payment terms: GST as applicable; reimbursement at actuals or quoted rate; no responsibility for GST by buyer beyond terms.
- Consortium allowed with lead participant; all members equally liable.
- Data Sheet of products to be uploaded with bid; products must be not end-of-life within bid period.
- Financial health: bidder must not be under liquidation; provide undertaking.
- Obsolescence clause: minimum 1-year residual life for offered products; not obsolete at time of bid.
Key Specifications
-
- Product names: RFID Security Gate dual lane (three panels), RFID Self Check In/Out, RFID Book Drop, RFID Handheld Reader, RFID Staff Workstation, OPAC KIOSK, Anti-Theft Stickers, RFID Book Tags, RFID CD Tags
-
- Software & services: KOHA LMS on Cloud with Data Migration, Control System Software, Mobile App for Library Users, Cloud Services for KOHA; total duration three years including first year; Extended Warranty
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- Delivery & integration: Detailed Design Drawings approved within 7 days of award; modifications communicated within 7 days; delivery schedule adjusted if approvals delay
Terms & Conditions
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Delivery period adjustable with option clause up to 25% quantity; minimum time base 30 days
-
EMD of ₹110,000 to be submitted; GST obligations fall to bidder
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Consortium allowed; all members jointly responsible for execution
Important Clauses
Payment Terms
GST as applicable; reimbursement based on actuals or quoted rate; no buyer liability beyond terms
Delivery Schedule
Delivery tied to approved Detailed Design Drawings; 7-day drawing submission and 7-day modification response
Penalties/Liquidated Damages
Not specified in provided data; implied LD regime tied to delivery delays and eligibility
Bidder Eligibility
-
Not under liquidation or court receivership; provide undertaking
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Non-obsolescence: offerings must have at least 1 year residual market life
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Consortium bidders must designate leader and ensure joint liability
Tender Data
Bid Details
Quantity
22014
Category
RFID Security Gate Dual Lane Three Panels
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
RFID Security Gate Dual Lane Three Panels , RFID Self Check In Check Out System , RFID Book Drop , Patron Traffic Counter , RFID Handheld Reader , RFID Staff Workstation , OPAC KIOSK , Anti Theft Stickers , RFID Book Tags , RFID CD Tags , KOHA LMS Implementation On Cloud With Data Migration , Control System Software , Mobile App for Library Users , Cloud Services of KOHA LMS Total Three years Including First Year , Extended Warranty
Advisory Bank
HDFC Bank
ePBG Percentage
3%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
22-10-2026 12:00:00
Pre-Bid Venue
Physically at IIM Ranchi or online mode (bidder can request to this email id: [email protected])
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Ranchi
Delivery Pincodes
835303
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajay Kumar | 835303,Prabandhan Nagar, Nayarasai Raod, Ranchi | Ranchi | Jharkhand | 835303 | 1 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-10038740.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
RFID Security Gate Dual Lane Three Panels
RFID Security Gate Dual Lane, 3 Panels
RFID Self Check In Check Out System
RFID Self Check In Check Out System
RFID Book Drop
RFID Book Drop
Patron Traffic Counter
Patron Traffic Counter
RFID Handheld Reader
RFID Handheld Reader
RFID Staff Workstation
RFID Staff Workstation
OPAC KIOSK
OPAC KIOSK
Anti Theft Stickers
Anti Theft Stickers
RFID Book Tags
RFID Book Tags
RFID CD Tags
RFID CD Tags
KOHA LMS Implementation On Cloud With Data Migration
KOHA LMS Implementation On Cloud With Data Migration
Control System Software
Control System Software
Mobile App for Library Users
Mobile App for Library Users
Cloud Services of KOHA LMS Total Three years Including First Year
Cloud Services of KOHA LMS, Total 3 years Including 1st Year
Extended Warranty
Extended Warranty Onsite after Standard Warranty, Total warranty period should be 3 years including standard and extended warranty
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | RFID Security Gate Dual Lane Three Panels | RFID Security Gate Dual Lane, 3 Panels | 1 | pieces | [email protected] | 60 | |
| 2 | RFID Self Check In Check Out System | RFID Self Check In Check Out System | 1 | pieces | [email protected] | 60 | |
| 3 | RFID Book Drop | RFID Book Drop | 1 | pieces | [email protected] | 60 | |
| 4 | Patron Traffic Counter | Patron Traffic Counter | 1 | pieces | [email protected] | 60 | |
| 5 | RFID Handheld Reader | RFID Handheld Reader | 1 | pieces | [email protected] | 60 | |
| 6 | RFID Staff Workstation | RFID Staff Workstation | 2 | pieces | [email protected] | 60 | |
| 7 | OPAC KIOSK | OPAC KIOSK | 2 | pieces | [email protected] | 60 | |
| 8 | Anti Theft Stickers | Anti Theft Stickers | 11,000 | pieces | [email protected] | 60 | |
| 9 | RFID Book Tags | RFID Book Tags | 10,000 | pieces | [email protected] | 60 | |
| 10 | RFID CD Tags | RFID CD Tags | 1,000 | pieces | [email protected] | 60 | |
| 11 | KOHA LMS Implementation On Cloud With Data Migration | KOHA LMS Implementation On Cloud With Data Migration | 1 | pieces | [email protected] | 60 | |
| 12 | Control System Software | Control System Software | 1 | pieces | [email protected] | 60 | |
| 13 | Mobile App for Library Users | Mobile App for Library Users | 1 | pieces | [email protected] | 60 | |
| 14 | Cloud Services of KOHA LMS Total Three years Including First Year | Cloud Services of KOHA LMS, Total 3 years Including 1st Year | 1 | pieces | [email protected] | 60 | |
| 15 | Extended Warranty | Extended Warranty Onsite after Standard Warranty, Total warranty period should be 3 years including standard and extended warranty | 1 | pieces | [email protected] | 60 |
Categories
20
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for RFID library systems in Ranchi 2026
Bidders must submit GST, PAN, and EMD ₹110,000 along with bid security. Ensure KOHA LMS cloud with data migration capability and three-year service coverage. Include Detailed Design Drawings within 7 days of award and adhere to up-to-date RFID module specs and data sheets.
What documents are required for KOHA LMS cloud tender Ranchi
Submit GST certificate, PAN, company details, experience certificates for similar library integrations, financial statements, OEM authorizations, and data sheets for all RFID devices. Include data migration plan and cloud service SLAs; ensure non-obsolescence certification.
What are the technical specs for RFID library components
Components include dual-lane RFID security gates with three panels, self-check-in/out, book drop, handheld readers, staff workstations, OPAC kiosks, anti-theft stickers, and RFID tags. Ensure ISI/ISO alignment not specified; however, standards should be documented in data sheets.
What is the EMD amount for this library procurement in Ranchi
EMD is ₹110,000. Payable as per tender rules; ensure submission with the bid package. GST implications are bidder's responsibility; reimbursement aligns with actuals or quoted GST rate.
What is the delivery timeline after approval for drawings
Delivery begins after final approval of Detailed Design Drawings. Submit drawings within 7 days of award; buyer responds with approval or modification list within 7 days. Extended delivery time bases on extended quantities with minimum 30 days.
What are the eligibility criteria for consortium bids
Consortium bids are allowed; one member acts as leader. Each member shares equal responsibility for contract execution. An undertaking to this effect must be uploaded; ensure joint liability and coordinated QA across RFID and KOHA components.
How long is the KOHA cloud service coverage
KOHA LMS on cloud with data migration and control software is covered for a total of three years including the first year, plus an extended warranty. Ensure SLAs for uptime, backups, and security included in bid.
What are the payment terms and GST responsibilities
GST is payable by the bidder under applicable rates; the buyer reimburses GST as actuals or at quoted rate. Payment terms are aligned with contract and order approvals; ensure compliance with GST invoicing and documentation.