GEM

Indian Air Force Repair & Overhauling DG SET Spares Tender Jammu 2025 - 25% Quantity Flexibility & Excess Settlement

Bid Publish Date

12-Dec-2025, 5:40 pm

Bid End Date

23-Dec-2025, 9:00 am

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue12-Dec-2025, 5:40 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

GENERATOR SPARE EMG MACHINE

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for Repair and Overhauling Service of 30 & 80 KVA DG SET SPARES in Jammu, Jammu & Kashmir 180001. The procurement focuses on spares and maintenance for on-site or buyer premise support, with scope defined by service need rather than a published BOQ. The contract accommodates up to 25% adjustment in quantity or duration at issuance and permits a controlled invoicing mechanism via excess settlement (add-ons allowed up to a predefined percentage with proper documentation). An ink-signed ATC document is mandatory for all bidders, ensuring compliance with buyer-added terms. Unique aspect includes the absence of BOQ items and the potential for flexible service scope tailored to DG SET spare parts. This tender targets qualified vendors capable of responsive repair and overhaul work on-site. The opportunity is location-specific to Jammu and emphasizes compliance with ATC, contract flexibility, and structured invoicing. Bidder readiness hinges on submitting detailed ATC documentation and demonstrating capability for 30 & 80 KVA DG SET spares maintenance.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for DG SET SPARES associated with 30 & 80 KVA DG SETS
  • Location: Buyer Premises, Jammu, JK
  • Key Clauses: 25% contract quantity/duration variation; Excess settlement for add-on charges up to a specified percentage; Invoices to include mandatory supporting documents for excess charges
  • Documentation: Ink-signed ATC; OEM authorizations or equivalent technical compliance as required by ATC
  • BOQ: Not available; no itemized list published; scope inferred from DG SET spare services
  • Notable risk: Absence of explicit EMD amount or estimated value in available data
  • Standards: Not specified in provided data
  • Delivery expectation: On-site repair/overhaul capabilities at buyer premises
  • Experience: Not explicitly stated; bidders must meet ATC and supplier capability requirements

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; verify during bid submission
  • Quantity/Duration: Up to 25% increase/decrease allowed at contract issue; post-issue increases restricted to 25%
  • Invoicing: Excess settlement option allows additional charges within agreed percentage; requires mandatory supporting documents
  • ATC: Ink-signed with stamp required; refer to uploaded ATC document
  • BOQ: No items listed; bidder must infer scope for DG SET spares repairs
  • Compliance: Respondents must adhere to buyer-added terms and conditions; ensure OEM alignments and service capability
  • Documentation: OEM authorizations, GST, PAN, financial statements, and experience proofs typical for similar repair/overhaul bids may be required upon submission

Key Specifications

  • Product/service: Repair and Overhauling Service for DG SET SPARES

  • DG SET capacity: 30 KVA and 80 KVA

  • Delivery: On-buyer premises in Jammu

  • Contract variation: Quantity/duration up to 25%

  • Invoicing: Excess settlement with supporting documents

  • ATC: Ink-signed with stamp; mutual adherence to ATC terms

  • BOQ: Not published; scope derived from DG SET spares repair/overhaul

Terms & Conditions

  • Contract quantity/duration can vary up to 25% at contract issue and subsequently only up to 25%

  • Excess settlement for add-on charges permitted within the agreed percentage with documentation

  • Ink-signed ATC required; OEM/technical compliance must be demonstrated

Important Clauses

Payment Terms

Excess settlement allowed with additional charges up to a defined percentage; requires mandatory supporting documents; payment terms to be detailed in ATC

Delivery Schedule

Repair/overhaul services to be performed at buyer premises in Jammu; delivery timelines to be defined in ATC after contract award

Penalties/Liquidated Damages

LD terms, if any, will be defined in the ATC; ensure conformity with IAF procurement norms

Bidder Eligibility

  • Experience in repair/overhaul of diesel generator sets, specifically 30 KVA and 80 KVA

  • Demonstrated capability to perform on-site maintenance at buyer premises

  • Financial capacity to support spare parts procurement and service delivery for IAF contracts

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - SPARES OF DG SET; SPARES OF DG SET; Yes; Buyer Premises

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Closed: 3 July 2025
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Repair and Overhauling Service - SUPPLY OF KIROLSKAR 100 KVA DG SET SPARES; KIRLOSKAR; Yes; Buyer

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Posted: 9 July 2025
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Repair and Overhauling Service - SUPPLY OF KOEL DG SET SPARES; KOEL DG SET; Yes; Buyer Premises

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Posted: 9 July 2025
Closed: 21 July 2025
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Repair and Overhauling Service - FOR SUPPLY OF DG SET SPARES; KIRLOSKAR; Yes; Buyer Premises

Indian Air Force

Posted: 29 August 2025
Closed: 9 September 2025
GEM

Repair and Overhauling Service - DG SET 30 KVA; DG SET 30 KVA; Yes; Buyer Premises

Indian Air Force

JODHPUR, RAJASTHAN

Posted: 27 August 2025
Closed: 11 September 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for DG SET repair/overhaul

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents showing capability for 30 & 80 KVA DG SET spares

7

OEM authorization or OEM technical certificates

8

Ink-signed Buyer Added ATC/document view (ATC document)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on the DG SET spares repair tender in Jammu IAF 2025?

Bidders must submit ink-signed ATC and OEM authorizations, along with GST, PAN, and financial statements. The contract permits up to 25% quantity/duration variation, with excess settlement documentation required for add-on charges. Ensure DG SET expertise for 30 & 80 KVA spares and on-site repair capability.

What documents are required for IAF DG SET spares tender in Jammu?

Required documents include GST certificate, PAN, experience certificates in DG SET repair/overhaul, financial statements, EMD/Security documents, OEM authorizations, and the ink-signed ATC. Prepare to demonstrate on-site maintenance capability at the buyer premises in Jammu.

What are the technical scope details for 30 & 80 KVA DG SET spares?

Scope centers on repair and overhauling services for spare parts associated with 30 KVA and 80 KVA DG sets. Since no BOQ is published, bidders must reference the ATC and OEM guidance to align spare parts list, ensuring compatibility with IAF standards and on-site service delivery.

When is the delivery window and payment terms for this IAF tender?

Delivery windows are defined in the ATC post-award, with on-site repairs at buyer premises in Jammu. Payment terms and LD details will appear in the ATC; ensure compliance with excess settlement rules and provide requisite supporting documents during invoicing.

What is required for excess settlement in this IAF tender?

Excess settlement allows additional charges up to a specified percentage of the item-level total value, requiring mandatory documentation. Include breakdown of add-ons in invoice and attach supporting documents to validate charges during settlement.

What eligibility criteria must bidders meet for IAF Jammu DG SET tender?

Eligible bidders must show DG SET repair/overhaul experience, ability to perform on-site maintenance at Jammu buyer premises, and financial capability to source spare parts. OEM authorization and ATC compliance are mandatory for bid submission.

What is the role of OEM authorizations in this tender?

OEM authorizations validate technical capability to procure and install genuine spare parts for 30 & 80 KVA DG SET units. Provide current OEM letters or approvals with the bid, aligning with ATC requirements and ensuring warranty/compatibility assurances.

Are there any IS/IS standards referenced for the DG SET spares tender?

No explicit standards are listed in the available data. Verify in the ATC and OEM guidance; bidders should align with IAF maintenance norms and any IS/IEC practices typically required for DG set spares and on-site service quality.

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