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Directorate Of Handloom And Textiles Uttar Pradesh Event Management Tender Varansi Uttar Pradesh 2026

Bid Publish Date

16-Jan-2026, 5:38 pm

Bid End Date

02-Feb-2026, 2:00 pm

EMD

₹55,000

Value

₹18,18,000

Location

VARANASI , UTTAR PRADESH
Generate Docs

Progress

RA
Issue16-Jan-2026, 5:38 pm
Reverse AuctionCompleted
Award07-Mar-2026, 12:15 am
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local office requirement in Uttar Pradesh with demonstrable presence in the state
  • • Mandatory pre-bid meeting with certificate submission
  • • Dedicated toll-free service support line required
  • • Contract quantity can vary up to 25% before/after issue
  • • EMD of ₹55,000; estimated contract value ₹1,818,000
  • • No BOQ items specified; focus on event management and promotion services
  • • Adherence to attached specifications and bidder documents

Tender Overview

The opportunity is issued by the Directorate Of Handloom And Textiles Government Of Uttar Pradesh for Event Management Services including marketing, hoarding, banners, flex news paper promotions, and full-day outdoor events in VARANASI, UTTAR PRADESH (221001). Estimated value is ₹1,818,000 with an EMD of ₹55,000. A pre-bid meeting is mandatory, and bidders must establish a local office in the work area. The contract permits a ±25% change in quantity or duration at the time of issue, and bidders must accept revised terms. A dedicated service-support channel (toll-free) is required. This procurement emphasizes on-site event management capabilities in the state, with a focus on timely delivery and local presence to support government event executions.

Technical Specifications & Requirements

  • Product/Service: Event management, marketing/promotional services, outdoor event management, hoarding, banners, flex, newspaper promotions, and full-day expo support.
  • Scope: National-level event management for government-related handloom and textile events in Uttar Pradesh; no BOQ items specified.
  • Delivery/Locations: On-site event support in VARANASI, UP with potential regional assignments within the state.
  • Experience/Capabilities: Must provide a dedicated toll-free service line; local office presence in the consignee state; pre-bid meeting documentation; adherence to attached specifications per bid document.
  • Eligibility/Compliance: Upload required certificates and documents; participate in mandatory pre-bid meeting; submit bid as per attached specification; Office of service provider must be located in the state of consignee.

Terms, Conditions & Eligibility

  • EMD: ₹55,000; payable as specified in tender documents.
  • Estimated Value: ₹1,818,000; indicative of scale and potential multi-day outdoor events.
  • Delivery/Timeline: Delivery and service delivery for event days as per government calendar; contract quantity may be increased up to 25%.
  • Payment Terms: As per standard Government terms in bid document; ensure compliance with local procurement rules.
  • Documents: Mandatory certificates and registrations; pre-bid meeting certificate; local office proof; dedicated toll-free support details.
  • Penalties/Warranty: Penalty clauses and performance-based terms as per ATC; warranty/AMC details to be confirmed in contract.

Key Specifications

  • Event management and promotional services for outdoor events

  • Hoarding, banner, flex, and newspaper promotion delivery

  • On-site full-day event support with designated service line

Terms & Conditions

  • Pre-bid meeting is mandatory for participation

  • Local office presence in Uttar Pradesh is required

  • Contract quantity may be adjusted by up to 25% at issue

Important Clauses

Payment Terms

Government-standard payment terms applicable; verify in bid documents

Delivery Schedule

Delivery and execution on event dates as per government calendar; adjustments allowed within 25%

Penalties/Liquidated Damages

Contractual penalties for non-compliance and delays to be specified in ATC

Bidder Eligibility

  • Must have a local office in Uttar Pradesh with verifiable address

  • Must submit mandatory pre-bid meeting certificate

  • Must provide dedicated toll-free support line

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HORDING, BANER POSER FLEX NEWS PAPER,; Marketing and Promotion; Outdoor Event; Full day

Authority Records

HANDLOOM AND TEXTILE INDUSTRY DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-8848934.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event management/promotional campaigns

4

Financial statements showing turnover and stability

5

EMD payment proof (₹55,000) and related deposit details

6

Technical bid/compliance certificates and OEM authorizations if applicable

7

Pre-bid meeting certificate

8

Proof of local office in Uttar Pradesh

Corrigendum Updates

1 Update
#1

Update

28-Jan-2026

Extended Deadline

02-Feb-2026, 2:00 pm

Opening Date

02-Feb-2026, 2:30 pm

Reverse Auction Schedule

Completed

Start

17-Feb-2026, 2:00 pm

End

18-Feb-2026, 2:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
Jaiswal Tent Company   Under PMA
01-02-2026 11:54:23
2
M/S AV TEL SECURITY SOLUTIONS   Under PMA
02-02-2026 12:32:00
3
M/S NATIONAL SUPPLIERS   Under PMA
02-02-2026 09:53:34
4
RK INFRASTRUCTURE SERVICES   Under PMA
31-01-2026 11:47:21
5
s s enterprises   Under PMA
30-01-2026 14:14:18
6
SHIV PARVATI DECORATERS   Under PMA
01-02-2026 12:08:09
7
SUDAMA CONTRACT AND SUPPLIERS   Under PMA
02-02-2026 09:28:09

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1s s enterprises   Under PMA Winner ₹14,83,400Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HORDING, BANER PO
L2Jaiswal Tent Company   Under PMA₹14,85,000Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HORDING, BANER PO
L3SHIV PARVATI DECORATERS   Under PMA₹15,75,050Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; HORDING, BANER PO

🎉 L1 Winner

s s enterprises   Under PMA

Final Price: ₹14,83,400

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in the event management tender in Varanasi Uttar Pradesh 2026

Bidders must register, upload mandatory documents (GST, PAN, experience certificates, financials), and attend the mandatory pre-bid meeting. Include proof of a local UP office and a dedicated toll-free support line. Ensure bid adheres to attached specifications and EMD of ₹55,000.

What documents are required for UP Handloom event tender in 2026

Submit GST certificate, PAN card, experience certificates, financial statements, EMD receipt of ₹55,000, technical bid, OEM authorizations if applicable, pre-bid meeting certificate, and proof of UP local office to qualify for evaluation.

What are the delivery requirements for the Varanasi promotional event bid

Delivery must align with government event calendar; on-site full-day support, hoarding/banner/flex setup, and newspaper promotions. A 25% quantity/duration adjustment is allowed before contract award and post-issue changes require bidder acceptance.

What is the EMD amount for the UP event management procurement

The Earnest Money Deposit is ₹55,000. Payable as specified by tender documents; ensure submission with the bid to avoid disqualification and confirm payment method in ATC.

What are the mandatory eligibility criteria for UP procurement

Eligibility requires a local UP office, attendance at the mandatory pre-bid meeting, submission of all certificates, and a dedicated toll-free support line. Contracts emphasize local presence, service responsiveness, and compliance with attached specifications.

Which documents demonstrate financial stability for the UP bid

Provide financial statements that reflect liquidity and turnover, along with tax registrations, bank references if requested, and prior performance on similar event promotions. These support ongoing capability to fund outdoor promotions.

How to ensure compliance with the attached specifications for UP event bid

Review the attached specification document, submit a compliance matrix, and attach corresponding certificates. Include local office proof, pre-bid meeting certificate, and detailed service capabilities for hoarding, banners, and full-day event management.

What is the scope of the 25% quantity/duration variation clause

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and again before issue. Bidders must accept revised terms and adjust delivery plans, staffing, and logistics accordingly.

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