North Central Railway A4 & Legal Size Multifunction Printer Tender Allahabad Uttar Pradesh 3-Year OEM Warranty 2026
Bid Publish Date
14-Oct-2026, 4:01 pm
Bid End Date
03-Nov-2026, 2:00 pm
EMD
₹13,230
Value
₹6,61,401
Location
Progress
Key Highlights
- • Mandatory Functional Service Centre in the consignee's state or establishment within 30 days
- • 3-year OEM warranty with certificates due at delivery
- • Only supply of goods; no installation services explicitly priced
- • EMD amount: ₹13,230; estimated contract value ₹661,401
- • IS0/IS standards not specified; focus on OEM warranty and service coverage
- • Evidence of service centres near consignee destinations required with bid
Tender Overview
Organization name: North Central Railway, Indian Railways. Product/service: A4 and Legal Size Multifunction Printer (MFP) to be supplied as goods only. Estimated value: ₹661,401; EMD: ₹13,230. Location: Allahabad, Uttar Pradesh 210010. Scope emphasizes supply of goods with a 3-year OEM warranty from final acceptance. A key differentiator is the mandatory establishment or validation of a Functional Service Centre in the consignee state, with evidence required for payment release. The contract focuses on on-time delivery, post-sale support, and compliant after-sales service across India. Unique aspects include service-centre eligibility and installation/commissioning considerations as part of the warranty framework.
Technical Specifications & Requirements
- Category: A4 and Legal Size Multifunction Printer (MFP)
- Scope: Only supply of goods; no BOQ items
- Warranty: 3 years from final acceptance or after installation, commissioning & testing (if included)
- Service centres: Must have a Functional Service Centre in the state of each consignee location; or establish within 30 days of contract award
- OEM certification: OEM warranty certificates required at delivery; installation/training/maintenance capability must be present in INDIA
- Documentation evidence: Upload service centre locations near consignee destinations with bid
- EMD & value: ₹13,230 EMD; estimated value ₹661,401; payment linked to documentary evidence of functional service centre
Terms, Conditions & Eligibility
- Scope: Bid price to include all cost components; purchase is limited to goods supply
- Delivery/installation: Inferred via service centre requirement; no explicit delivery timeline stated
- Warranty: 3-year OEM warranty; service support and rectification commitment during warranty period
- Service centres: Required in-state or established within 30 days; post-delivery service evidence mandatory for payment
- Submission: OEM authorizations and service capability documentation to be uploaded; ensure installation/training and maintenance resources are documented
- EMD: ₹13,230; ensure payment terms align with tender conditions
Key Specifications
-
Product: A4 and Legal Size Multifunction Printer (MFP)
-
Scope: Goods supply only (no BOQ items)
-
Estimated value: ₹661,401; EMD: ₹13,230
-
Warranty: 3 years from final acceptance or post-installation testing
-
Service centres: Functional in-state or established within 30 days of award
-
Documentation: OEM warranty certificates, service centre details, and installation/maintenance capacity
Terms & Conditions
-
EMD: ₹13,230 required to participate
-
3-year OEM warranty with service support requirement
-
Functional Service Centre in consignee state; establish within 30 days
Important Clauses
Payment Terms
Payment release contingent upon documentary evidence of a Functional Service Centre in the consignee state and OEM warranty certificates at delivery.
Delivery Schedule
Not explicitly stated; bidders must ensure capability to establish service infrastructure within 30 days if not present.
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard L.D. clauses apply if delivery or warranty obligations are unmet.
Bidder Eligibility
-
Proven experience in supply of A4/Legal size MFPs or equivalent office automation equipment
-
Financial capability to undertake ₹661,401 contract value
-
Presence or plan to establish Service Centre in Uttar Pradesh (state of consignee)
Tender Data
Bid Details
Quantity
39
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Pincodes
211011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mukesh Kumar Gupta | 211011,GM office complex, North Central Railway Headquarter, Allahabad | Prayagraj | Uttar Pradesh | 211011 | 39 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-9958625.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates related to printers or MFP supply
Financial statements (last 2 years)
EMD payment proof (₹13,230)
Technical bid documents showing product specifications
OEM authorization/certification for the specified MFP
Proof of Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the A4 MFP tender in Allahabad with NCR?
Bidders must submit GST, PAN, 2 years financials, OEM authorization, and EMD ₹13,230. Provide documentation on a Functional Service Centre in Uttar Pradesh and OEM warranty certificates. Ensure the product matches A4/Legal size MFP category and that the bid price covers all costs.
What documents are required for North Central Railway printer tender 2026?
Required documents include GST registration, PAN, experience certificates for similar MFP supply, financial statements, EMD proof, OEM authorization, and technical bid with exact printer specifications. Also attach service centre proof or establishment plan in Uttar Pradesh.
What are the warranty terms for the MFP supply tender in Allahabad?
Warranty is 3 years from final acceptance or post-installation testing, with OEM warranty certificates due at delivery. The seller must maintain service coverage with a dedicated network of centres inIndia and rectify breakdowns during the warranty period.
When is the service centre establishment deadline for this NCR tender?
If a service centre does not exist in the consignee state at bidding, the bidder must establish one within 30 days of contract award and submit documentary evidence to release payment.
What is the estimated contract value and EMD for the Allahabad MFP bid?
The estimated value is ₹661,401 and the EMD amount is ₹13,230. Ensure the EMD is paid as per tender terms and document submission includes EMD proof with the bid.
What are the delivery expectations for the A4 MFP tender in Uttar Pradesh?
Delivery is goods-only with installation/commissioning as part of the scope if included in procurement. Ensure installation readiness, on-site warranty coverage, and service centre support as evidenced in the bid documents.