Indian Army High End Desktop Computer Tender 2026 - 25% Quantity Variations, Service Center Requirements, Data Sheet Compliance
Indian Army
AMBALA, HARYANA
Posted:
21 May 2026
Closed:
1 June 2026
GEM
GEM
Employees Provident Fund Organisation Desktop Computer Procurement Odisha Ganjam 2026 High-End TPM OS Preloaded
Progress
Issue15-Jun-2026, 7:37 pm
AwardPending
Quantity
5
Bid Type
Two Packet Bid
Key Highlights
- • ISO/ISI/Brand requirements: None specified; emphasis on on-site OEM warranty and TPM-enabled motherboards
- • Technical standards and certifications: TPM, factory pre-loaded OS; monitor panel type and screen size details to be confirmed
- • Special clauses: 25% quantity escalation/de-escalation right; extended delivery timelines tied to option clause with minimum 30 days
- • Critical eligibility: Must demonstrate service center capability in the state; 30-day establishment window post-award
- • Warranty/AMC: On-site OEM warranty specified; service center support and toll-free numbers required
- • Penalties/LD: Not explicitly stated; delivery-time calculations imply potential timeline penalties through extension rules
- • Delivery/Installation: Scope includes Supply, Installation, Testing and Commissioning; installation and commissioning milestones must be met
- • Brand/OEM specificity: Not explicitly mandated; OEM warranty and service-center requirements are pivotal for eligibility
Tender Overview
Organization: Employees Provident Fund Organisation (EPFO) | Product/Service: High-End Desktop Computers | Location: GANJAM, ODISHA - 760001 | Procurement Scope: Supply, Installation, Testing and Commissioning of desktop PCs with on-site OEM warranty; includes monitor and core components as per Bill of Materials. The term specifies an opt-out quantity variation up to 25% during order and currency; WB terms may apply for WB-funded projects. Unique requirement: service center in each consignee state; toll-free support and escalation matrix. This tender focuses on robust workstation-class PCs suitable for EPFO operations with on-site warranty.
Technical Specifications & Requirements
- Category: PROCESSOR; Details include Base Processor Number and Higher Processor Number as part of the CPU configuration
- Motherboard: Trusted Platform Module integration
- Operating System: Factory Pre-loaded Operating System
- Memory: RAM Size (GB) to be installed in system
- Storage: Primary Storage Capacity (GB); Secondary Storage availability and capacity (GB)
- Monitor: Availability of Monitor; Panel Type; Screen Size in CM
- Warranty: On Site OEM Warranty duration (in years)
- Key delivery/installation terms: scope includes Installation, Testing and Commissioning; service center presence in state; dedicated toll-free service; escalation matrix
- No BOQ items listed; tender emphasizes minimum service-capability requirements and WB terms if applicable
Terms, Conditions & Eligibility
- Option Clause: Quantity can vary ±25% at contract placement and during currency at contracted rates; delivery period adjustments follow a calculated formula with a minimum of 30 days
- World Bank Terms: Apply if WB funding is involved; terms may override certain clauses
- Service & Support: Functional Service Centre in the state of each consignee or establishment within 30 days of award; payment contingent on documentary evidence
- Support: Dedicated toll-free service number and escalation matrix required
- Scope includes on-site warranty where applicable and timely service delivery
Key Specifications
-
Product/service: High-end desktop computers with CPU options including base and higher processor numbers
-
RAM: specified memory size to be installed (GB)
-
Storage: primary capacity (GB); secondary storage availability and capacity (GB)
-
Monitor: availability, panel type, screen size in CM
-
TPM-enabled motherboard
-
Factory pre-loaded operating system
-
On-site OEM warranty duration (years)
Terms & Conditions
-
Delivery: quantity may change ±25%; delivery period adjusts with a 30-day minimum
-
WB terms: World Bank conditions may apply if funded; ensure compliance
-
Service: establish or verify a functional service center in the consignee state within 30 days; toll-free service and escalation matrix must be provided
Important Clauses
Payment Terms
Payment terms tied to delivery milestones; documentary evidence required for service center establishment; terms may be linked to WB funding if applicable
Delivery Schedule
Delivery period to commence from last date of original delivery order; additional time calculated by (increased quantity/original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties are implied through delivery-time extensions; concrete LD rate not specified in available data
Bidder Eligibility
-
Demonstrated capability to supply and install high-end desktop PCs with TPM and on-site warranty
-
Presence of a functional Service Centre in the same state as each consignee or commitment to establish within 30 days of award
-
Compliance with installation, testing and commissioning scope; evidence of prior similar projects
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2)
Authority Records
MINISTRY OF LABOUR AND EMPLOYMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9471959.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 16, 32, 64 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | NVME - SSD Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 1024.0 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (In year) | 5 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar desktop PC supply/installation projects
4
Financial statements (as applicable)
5
EMD documentation (if applicable per tender terms)
6
Technical bid documents and compliance certificates for hardware specifications
7
OEM authorization letters or proofs of authorized distribution (if applicable)
8
Proof of functional Service Centre in the state or plan to establish within 30 days of award
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for EPFO desktop tender in Odisha 2026?
Bidders must demonstrate TPM-enabled motherboard capability, provide factory pre-loaded OS, and show installation, testing, and commissioning competence. Prepare GST, PAN, experience certificates, and OEM authorizations. Ensure a functional service centre in Odisha or plan establishment within 30 days of award; include escalation matrix with toll-free support.
What documents are required for EPFO desktop bid in Ganjam?
Submit GST registration, PAN, company and financial statements, previous project experience certificates for similar desktops, EMD documentation if applicable, OEM authorizations, and proof of a service centre or a plan to establish one within 30 days of award; include technical bid compliance.
What are the technical specs for EPFO desktop tender Odisha?
Specs cover base and higher processor numbers, TPM on the motherboard, factory pre-loaded OS, RAM capacity to be installed, primary and secondary storage capacities, monitor availability, panel type and screen size in CM, plus an on-site OEM warranty term per year.
When is delivery expected for EPFO desktop contract in Odisha?
Delivery terms reference a last-date delivery trigger; additional time is calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days; ensure readiness for installation and commissioning as per scope.
What are the EMD and payment terms for EPFO PC procurement?
EMD details are not specified in the data; payment terms typically align with delivery milestones and documentary evidence of service capability; confirm with the procurement portal and ensure service-center readiness before payment release.
What is required for service support in EPFO desktop tender Odisha?
Bidders must have a dedicated toll-free service line and an escalation matrix; establish a functional Service Centre in the state or prove readiness to set one up within 30 days of award; payments may be contingent on providing service evidence.
What happens if WB funding applies to the EPFO PC tender?
World Bank terms will apply in WB-funded projects; follow World Bank special terms and conditions and ensure compliance with WB procurement guidelines alongside standard EPFO requirements.
What warranty coverage is expected for EPFO desktops in Odisha?
On-site OEM warranty is required, with the duration specified in years; ensure that the warranty covers on-site service and any required parts, and provide clear contact points via toll-free numbers and escalation matrices.
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Documents 5
GeM-Bidding-9471959.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS