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Indian Oil Corporation Limited Marketing Division VC Camera and Speakerphone Tender Gautam Buddha Nagar UP 2026

Bid Publish Date

11-Jan-2026, 11:10 pm

Bid End Date

02-Feb-2026, 3:00 pm

Value

₹49,98,095

Location

GAUTAM BUDDHA NAGAR , UTTAR PRADESH

Progress

Issue11-Jan-2026, 11:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

26

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller must have India-based registered office for after-sales service
  • • Three-year OEM warranty with dedicated service engineers and in-country service network
  • • Option clause allows ±25% quantity change during contract and currency with calculated extended delivery time
  • • Scope includes SITC and operator training, plus any required statutory clearances
  • • Delivery period linked to last delivery order; minimum extension parameters defined
  • • No BOQ items; tender focuses on VC camera and speakerphone category within IOC Marketing Division

Tender Overview

The opportunity is with the Indian Oil Corporation Limited (Marketing Division) for the procurement of VC Camera and Speakerphone in GAUTAM BUDDHA NAGAR, UTTAR PRADESH 201301. The estimated contract value is ₹4,998,095.00. Scope includes Supply, Installation, Testing, Commissioning (SITC) of the equipment and training of operators, plus any required statutory clearances. The contract allows quantity adjustments up to 25% during placement and currency, with extended delivery time calculated per the option clause. Unique elements include in-country after-sales support for imported products and a three-year OEM warranty. This procurement requires a robust post-sales service network and detailed deployment planning at consignee sites.

Technical Specifications & Requirements

  • Category: VC Camera and Speakerphone procurement for IOC Marketing Division
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; includes statutory clearances if any
  • Warranty: 3 years from final acceptance or after installation, with OEM warranty certificates at delivery
  • Warranty Service: Dedicated service personnel in India; service centers near consignee destinations; SLA-based rectification during warranty
  • OEM/After-sales: For imported products, OEM or authorized seller must have a registered office in India for after-sales support
  • Delivery & Extension: Option clause allows ±25% quantity change; delivery period and extensions computed as specified
  • Acceptance: Final acceptance after SITC and training completion; installation and commissioning included in scope
  • Installation/Training: Comprehensive on-site installation, commissioning, and operator training included
  • Payments/Terms: Standard terms with delivery from last order date; payment terms are to be as per bid conditions

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided
  • Delivery Timeline: Delivery period linked to order dates; option clause may extend delivery time
  • Experience / Local presence: Required in-country after-sales network; OEM/Authorized Seller must establish India office for service
  • Warranty / Support: 3-year OEM warranty; dedicated technicians; service centers near consignee locations
  • Documentation: OEM certificates to be submitted at delivery; installation, commissioning, and training records to be provided
  • Scope: Bid price must cover SITC and operator training; statutory clearances if applicable
  • Other Clauses: The bid must comply with the buyer-specific terms and any ATC uploaded; capacity to handle increased quantity under option clause

Key Specifications

  • Product/service names: VC Camera and Speakerphone equipment, SITC

  • Quantities / value: Estimated value ₹4,998,095; no BOQ items

  • EMD: Not specified in tender data

  • Experience: In-country after-sales support capability; OEM/Authorized Seller must have India office

  • Quality/standards: OEM warranty for 3 years; service SLA requirements; installation & training included

  • Delivery: Option for up to 25% quantity variation; delivery period calculated from last order date

Terms & Conditions

  • EMD details not provided; confirm if required and the amount before bid submission

  • Delivery timeline may be extended under option clause with formula provided

  • OEM warranty is mandatory with India-based service network and certificate submission

Important Clauses

Payment Terms

Payment terms will follow purchaser's standard conditions; delivery from last order date; confirm if advance or milestone payments apply

Delivery Schedule

Delivery period may be extended under option clause; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum

Penalties/Liquidated Damages

LD/penalties not specified in provided data; verify ATC for performance penalties and warranty breach remedies

Bidder Eligibility

  • In-country presence with service centers or offices in India

  • OEM authorization or Authorized Seller status for imported VC equipment

  • Past experience delivering similar VC camera and speakerphone systems with SITC

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar VC camera/speakerphone deployments

4

Financial statements (audited) for the last 2-3 years

5

EMD/Security deposit documentation (if applicable per ATC)

6

OEM authorization letter or dealership/distributor certificate

7

Technical compliance certificates and installation capability documents

8

Proof of service centers/offices in India with contact details

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for VC camera tender in Gautam Buddha Nagar with IOC?

To bid, confirm eligibility for India-based after-sales support, provide OEM authorization, submit GST/PAN, and attach experience certificates for similar deployments. Include installation, testing, commissioning, and training details. Ensure compliance with the three-year OEM warranty and service SLA expectations, and address the option clause regarding 25% quantity variation.

What documents are required for IOC VC camera bid in UP?

Submit GST registration, PAN, audited financials, experience certificates for similar SC/SITC projects, OEM authorization, service center details in India, installation and commissioning plans, and OEM warranty certificates. Include any statutory clearances if applicable and the bid-specific ATCs.

What are the warranty requirements for imported VC equipment in IOC tender?

The successful bidder must provide a 3-year OEM warranty from final acceptance or post-installation. OEM certificates must be submitted at delivery, with dedicated service personnel and a network of service centers near consignee locations for timely rectification.

What is the delivery extension mechanism under the option clause?

If quantity increases up to 25%, the extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may continue up to the original delivery period during extension.

What are the installation and training requirements in IOC VC camera contract?

Scope includes SITC and operator training. The vendor must perform on-site installation, commissioning, testing, and training of operators, ensuring all statutory clearances required (if any) are obtained and documented.

Who qualifies as an OEM for imported VC camera equipment in India?

For imported products, the OEM or an Authorized Seller must have a registered office in India to provide after-sales service, with a certificate submitted along with the bid and delivery.

What are the post-sales service expectations for IOC UP procurement?

A dedicated technical service team must be deployed for warranty support, with service centers near consignee destinations, SLAs for response and rectification, and timely maintenance during the warranty period.

Where can I find the complete ATC terms for the IOC tender?

ATC terms are uploaded by the buyer with the ATC document. Bidder should view the ATC and ensure conformity to all conditions, including quantity variation, warranty, and service requirements before submission.

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