Indian Air Force Illumination Trolley Repair Tender Assam Sonitpur 2026 – 100% Scope Compliance, Rechargeable Battery
Progress
Tender Overview
The Indian Air Force (Department Of Military Affairs) invites bids for the repair, maintenance, and installation of an illumination trolley with rechargeable battery at Air Force Station Tezpur, Sonitpur, Assam (784001). The total quantity to be repaired is 8 units. The BOQ shows no itemized entries, signaling a focused, single-scope repair contract with final acceptance contingent on buyer inspection and functional testing. The procurement requires adherence to the Air Force’s security and verification processes (police verification certificates for all deployed personnel) and must pass 100% compliance to the defined scope of work. The tender emphasizes strict acceptance testing windows and past-performance scrutiny to qualify for award. Unique aspects include the guarded facility environment and mandatory on-site verification before service delivery acceptance. The opportunity is positioned as a tender in Sonitpur under the IAF procurement program, with emphasis on secure, verifiable execution.
Technical Specifications & Requirements
- Product: Illumination trolley with rechargeable battery; aimed at repair and maintenance within a protected air force facility.
- Quantity: 8 units to be repaired; scope denotes complete service delivery rather than new installation.
- Location: Air Force Station Tezpur, Assam; on-site delivery and inspection by the buyer.
- Compliance: Final acceptance via functionality testing by the designated buyer representative; 100% scope adherence required.
- Security: Personnel must present Two valid govt IDs and Police Verification Certificates (not older than 6 months); vendor to initiate verification promptly.
- Quality/Process: Service delivery aligned to the approved scope; non-compliance may trigger GeM incident procedures.
- Inspection: The buyer reserves the right to use the full GeM window to verify equipment before Service Delivery and Acceptance Certificate issuance.
Terms, Conditions & Eligibility
- EMD: Not specified in the tender terms; bidders should confirm if an EMD is required at bid submission.
- Security clearances: All delivery personnel must have valid police verification and government IDs; verification must be current (not older than 6 months).
- Final acceptance: Contingent on on-site inspection and functional testing by the Air Force representative; mere delivery to the guard room is not acceptance.
- Past performance: Bidders with documented non-performance or default issues may be disqualified during technical evaluation.
- Scope compliance: 100% adherence to the scope of work is mandatory; any deviation may lead to rejection and GeM incident initiation.
- Delivery/completion timeframe and payment terms: Not specified in the available data; bidders should seek ATC details from the buyer document.
Terms & Conditions
-
Police verification certificates for all deployed personnel
-
100% compliance to scope of work and final acceptance testing
-
Inspection-based acceptance before issuing Service Delivery Certificate
Important Clauses
Delivery Schedule
Final acceptance subject to on-site inspection and function testing by the designated Air Force representative; no acceptance based solely on delivery.
Security & Verification
Two government-issued IDs required; Police Verification Certificate for each deployed personnel (not older than 6 months).
Past Performance
Bid may be rejected for history of non-performance or contract default under GeM records.
Bidder Eligibility
-
Must comply with police verification and ID requirements for all personnel
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Demonstrate capability to repair/maintain illumination trolleys with rechargeable batteries
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No past performance disqualifications or active GeM adverse incidents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - DEFENCE; ILLUMINATION TROLLEY WITH RECHARGEABLE BATTERY; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 6
GeM-Bidding-10017452.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in the illumination trolley repair tender in Sonitpur Assam 2026?
Bidders must ensure on-site capability for 8 trolley repairs, complete police verification for all personnel, and full compliance with the 100% technical scope. Prepare IDs, Police Verification Certificates, and confirm on-site delivery readiness to meet final inspection criteria by the Air Force.
What documents are required for the illumination trolley repair tender in Tezpur?
Submit government IDs, Police Verification Certificates (≤6 months), GST and PAN, experience certificates in similar repairs, financial statements, and any OEM authorizations proving capability to service rechargeable battery trolleys. Ensure on-time delivery and readiness for on-site testing.
What are the technical specifications for the illumination trolley repair in Assam?
The tender specifies repair of an illumination trolley with rechargeable battery, with 8 units to be repaired. Final acceptance depends on on-site functional testing by the designated Air Force representative; no new hardware installation details are provided in the data.
When is the acceptance testing window for the Tezpur illumination trolley repair?
Acceptance is strictly during the buyer’s testing window after service delivery; completion to a guard room is not sufficient. The Air Force reserves the right to extend verification within the GeM portal window before issuing the Service Delivery and Acceptance Certificate.
What are the security requirements for personnel deployed on this repair contract?
All personnel must present two valid government IDs and Police Verification Certificates not older than six months. Vendors must initiate verification promptly after GeM contract issuance to avoid delays in pass issuance and site entry.
What is the penalty framework if the 100% scope is not met?
Non-compliance to the defined scope may lead to rejection, initiation of a GeM incident, and potential disqualification based on past performance records, as per Air Force ATC terms.
Are there any past performance prerequisites for this IAF procurement in Assam?
Yes. The buyer may disqualify bidders with documented non-performance, contract cancellations, or adverse GeM records related to prior supply of non-compliant items; bidders should present verifiable performance certificates from similar defence repair work.
What is implied by 100% scope compliance in this IAF tender?
Bid validity hinges on delivering exact repair services to 8 trolley units and passing on-site function tests; deviations trigger rejection and potential GeM incident actions, with the final acceptance contingent on buyer verification.