IOCL Bongaigaon Refinery Air Conditioning Repair & Maintenance Tender Assam 2026 - Annual Rate Contract, ISI/LEAN/ZED Emphasis
Bid Publish Date
10-Oct-2026, 3:10 pm
Bid End Date
24-Oct-2026, 2:00 pm
EMD
₹38,000
Value
₹2,47,44,226
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not explicitly specified; OEM authorizations may be required as per ATC terms.
- • Technical standards/certifications: ZED/Lean registration emphasis; UDIN-bearing audited financials required.
- • Special clauses: Turnover and similar-work criteria; six-year window for experience; submission of work orders and completion certificates.
- • Eligibility criteria: minimum turnover ₹44.54 Lakh; three similar works or two similar works in last seven years.
- • Warranty/AMC: Not specified in data; likely incumbent maintenance contract with refinery scope.
- • Penalties/Performance bonds: Not detailed in the provided tender excerpt.
Tender Overview
Organization: Indian Oil Corporation Limited, Bongaigaon Refinery. Product/Service: Annual Rate Contract for repair and maintenance of various air conditioning and related equipment, including Window, Split, Ductable Split, Tower ACs, Refrigerators, and Air Curtains in the Battery, Township, and Admin areas (Part-A and Part-B). Estimated Value: ₹24,744,225.79; EMD: ₹38,000. Location: Bongaigaon, Assam 783373. Scope encompasses ongoing repair/maintenance services for multiple AC types and associated equipment, with MSME/government support references (ZED/Lean) and turnover prerequisites. Distinguishing factors include alignment with industrial HVAC maintenance across refinery zones and adherence to the supplier eligibility framework in the ATC terms.
Technical Specifications & Requirements
- No explicit product specifications published in the tender data; scope references repair/maintenance of: Window AC, Split AC, Ductable Split AC, Tower AC, Refrigerators, Air Curtains at refinery premises.
- Estimated contract value signals a mid-range service tier and likely multiple service calls/year; no BOQ items listed.
- Eligibility includes turnover criteria and MSME/GoI Lean/ZED registration pathways; bidders must demonstrate prior similar works with detailed documentation.
- Key compliance themes include: long-term maintenance capability, onsite service response, and preventive maintenance scheduling for industrial HVAC assets.
- No specified delivery milestones; contract duration inferred as annual, with renewal possibilities per tender terms.
Terms & Eligibility
- EMD: ₹38,000.
- Estimated Value: ₹24,744,225.79.
- Turnover criterion: minimum ₹44.54 Lakh during any of the three preceding financial years; auditor-certified balance sheet with UDIN required.
- Similar work criteria: either three works of at least ₹22.27 Lakh each or two works of similar scale in last seven years.
- Documentation emphasis includes audited financials, PAN/GST, work orders with completion certificates, and OEM authorizations where applicable.
Key Specifications
-
- Scope: Repair and maintenance of Window AC, Split AC, Ductable Split AC, Tower AC, Refrigerators, and Air Curtains at IOCL Bongaigaon Refinery premises
-
- Estimated contract value signals service scale; EMD ₹38,000
-
- Eligibility: turnover ≥ ₹44.54 Lakh in any of three preceding financial years; UDIN-required audited financials
-
- Experience: three similar works each ≥ ₹22.27 Lakh or two works within seven years
-
- Documentation: detailed work orders, completion certificates, and OEM authorizations where applicable
Terms & Conditions
-
EMD: ₹38,000 must accompany bid; payment terms not specified in data provided
-
Turnover: minimum ₹44.54 Lakh across three preceding financial years with UDIN-based audited statements
-
Experience: three similar projects ≥ ₹22.27 Lakh each or two similar projects over seven-year window
Important Clauses
Payment Terms
Not detailed in the excerpt; bidders should anticipate standard refinery terms and confirm with issuer.
Delivery Schedule
No explicit schedule; maintenance in refinery and township areas implies ongoing service with agreed SLAs.
Penalties/Liquidated Damages
No LD details provided; bidders should request clarity on penalties and performance bonds during bid stage.
Bidder Eligibility
-
Turnover ≥ ₹44.54 Lakh in any of the last three financial years
-
Three similar works each ≥ ₹22.27 Lakh or two works in last seven years
-
UDIN-bearing audited financial statements and CST/GST compliance
Tender Data
Bid Details
Quantity
1
Similar Category
Support Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
Yes
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Custom Bid for Services - Annual Rate Contract for Repair and Maintenance of Window, Split, Ductable Split, Tower Air Conditioners, Refrigerators and Air Curtains at Bongaigaon Refinery battery area (Part-A) and Township and Admin area (Part-B) Tende..
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navnit Kumar | 783385,IOCL, Bongaigaon Refinery. | Chirang | Assam | 783385 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 15
GeM-Bidding-10014168.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
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Required Documents
GST registration certificate
PAN card
Audited Balance Sheet & Profit & Loss account with UDIN
Audited certificates from Chartered Accountant or auditor reports
Work orders and completion certificates for similar works
OEM authorization (if applicable) and service capability documents
Public-domain annual reports (if referenced) with verifiable website citations
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL Bongaigaon AC maintenance tender in Assam 2026?
Bidders must submit GST and PAN, audited financials with UDIN, and proof of three similar works or two works within seven years. Include work orders and completion certificates, plus OEM authorizations if required. Ensure turnover meets ₹44.54 Lakh minimum and EMD ₹38,000 with bid submission.
What documents are required for IOCL Bongaigaon HVAC repair tender in 2026?
Required documents include GST certificate, PAN, audited Balance Sheet with UDIN, P&L statements, work orders with completion certificates for similar projects, OEM authorization letters, and any reference annual reports. Attach documents proving turnover and experience as specified.
What are the technical scope items for the IOCL Bongaigaon AC maintenance bid?
Scope covers repair and maintenance of Window, Split, Ductable Split, Tower ACs, Refrigerators, and Air Curtains across Battery, Township, and Admin areas. No separate BOQ is listed; bidders should align with refinery maintenance standards and service SLAs.
When is the bid submission deadline for IOCL Bongaigaon tender 2026?
The tender data provided does not include a specific submission deadline. Bidders should monitor the official IOCL procurement portal for bid opening dates, extended submission timelines, and submission windows.
What EMD is required for the IOCL Bongaigaon HVAC maintenance bid?
Bid security or EMD required is ₹38,000. Ensure payment via the specified mode in the tender terms and attach proof of payment with the bid documentation.
What are the turnover and eligibility criteria for IOCL Bongaigaon HVAC maintenance?
Turnover must be at least ₹44.54 Lakh in any of the three preceding financial years, with UDIN-based audited financials. Similar work criteria require either three works of ≥₹22.27 Lakh each or two works within seven years.
What are the experience requirements for HVAC maintenance at IOCL Bongaigaon?
Experience must include three similar completed works (or two), each costing at least ₹22.27 Lakh, in maintenance/installation of industrial ductable/package/VRF/VAV HVAC systems or related air-conditioning services in any industry.
Are OEM authorizations required for the IOCL Bongaigaon tender in 2026?
OEM authorizations may be required per ATC terms; bidders should include OEM authorization documents in the bid package where applicable, especially for service and installation of branded HVAC equipment.