Khadi and Village Industries Commission Automatic Agarbatti Making Machines Tender India 2026 – KVIC procurement with 432000 EMD
Bid Publish Date
14-Aug-2026, 7:20 pm
Bid End Date
04-Sep-2026, 8:00 pm
EMD
₹4,32,000
Progress
Tender Overview
The Khadi and Village Industries Commission (KVIC), operating under the Ministry of Micro, Small and Medium Enterprises, seeks procurement of Automatic Agarbatti making machines. The tender carries an EMD of ₹432,000 and targets suppliers capable of delivering and commissioning equipment with OEM-level support. The procurement emphasizes installation, testing, and training delivered by OEM-certified personnel or authorized resellers, and requires adherence to an integrity pact. Pre-dispatch inspection at seller premises, with buyer or nodal agency bearing inspection/test charges, is specified. The contract emphasizes timely service during the warranty period and deployment of trained technical personnel for service requests. The bidding process includes an external inspection option at buyer cost and a strict delivery/installation sequence aligned with the RFP.
Key Specifications
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Automatic Agarbatti making machine, quantity not specified
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EMD amount: ₹432,000
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Delivery to consignee address per RFP
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OEM-certified installation/commissioning requirement
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Pre-dispatch inspection at seller premises; buyer bears inspection charges
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Internal testing by seller; external labs as decided by buyer
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GST invoice in consignee name with consignee GSTIN
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Warranty coverage with dedicated service personnel
Terms & Conditions
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EMD amount: ₹432,000 and bank/online submission
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Installation/commissioning by OEM-certified personnel
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Pre-dispatch inspection with charges borne by buyer
Important Clauses
Payment Terms
Payment terms to be detailed in RFP; invoices must be in consignee name with GSTIN; no explicit payment schedule provided in data
Delivery Schedule
Delivery and installation to be completed at the consignee address as per RFP; provisioning of training by OEM-certified personnel
Penalties/Liquidated Damages
Penalties/LD terms not specified in provided data; bidders should reference RFP for SLA-based penalties
Bidder Eligibility
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Not in liquidation, bankruptcy, or similar proceedings; must upload undertaking
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OEM-certified installation capability or OEM-authorized reseller capability
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GST registration and valid GSTIN submitted with invoice in consignee name
Tender Data
Bid Details
Quantity
180
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
Yes
Requirements
Min. Avg. Annual Turnover
108
OEM Avg. Turnover
108
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Automatic Agarbatti making machines
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
27
Pre-Bid & Qualification
Pre-Bid Date
19-08-2026 12:00:00
Pre-Bid Venue
STATE OFFICE KVIC 326 AVVAI SHANMUGAM ROAD GOPALAPURAM CHENNAI
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560016
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mahesh D | 560016,STATE OFFICE, KHADI AND VILLAGE INDUSTRIES COMMISSION, VIJINAPURA, BANGALORE | Bengaluru Urban | Karnataka | 560016 | - | 20 | - |
Authority Records
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Documents 5
GeM-Bidding-9752453.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Pan card
Experience certificates for similar supply/installation projects
Financial statements / balance sheet
EMD submission document (proof of ₹432,000)
Technical bid documents confirming compliance with OEM-installation requirements
OEM authorization certificate or reseller authorization (where applicable)
Signed Integrity Pact
Pre-dispatch inspection readiness statement
Frequently Asked Questions
How to bid for KVIC agarbatti machine tender India 2026 with ₹432000 EMD
Bidders should first ensure financial soundness, upload the undertaking against liquidation status, and submit an EMD of ₹432,000. Ensure GSTIN consistency on invoices, OEM installation capability, and signed Integrity Pact. Refer to the RFP/ATC for installation by OEM-certified staff and pre-dispatch inspection terms.
What documents are required for KVIC agarbatti machine tender submission
Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD proof of ₹432,000, OEM authorization, and signed Integrity Pact. Ensure consignee name on invoices with consignee GSTIN and alignment with RFP terms.
What are the technical requirements for automatic agarbatti machines in this bid
Key requirements include supply of Automatic Agarbatti making machines, installation by OEM-certified personnel, and pre-dispatch inspection. While explicit ISO/IS standards are not listed, bidders must verify alignment with RFP and OEM qualifications and provide warranty support with service personnel.
When is the inspection required for KVIC agarbatti equipment procurement
Pre-dispatch inspection is required before dispatch. Buyer or nominated external agency conducts inspection; charges are borne by the buyer. External testing may be used; internal testing is provided by the seller at no cost. Schedule is communicated by email within 7 days of readiness notice.
What are the payment terms for KVIC agarbatti machine supply contract
The tender data does not specify explicit payment terms; bidders should refer to the RFP for payment milestones. Ensure invoices are raised in the consignee's name with the consignee GSTIN and anticipate standard government procurement payment timelines after delivery and acceptance.
What are the eligibility criteria for suppliers of agarbatti machinery to KVIC
Eligible bidders must avoid liquidation or bankruptcy, provide an undertaking, demonstrate OEM installation capability or authorized reseller status, and submit Integrity Pact. Additionally, they must possess GST registration and evidence of experience in similar equipment supply or installation projects.
What documents confirm OEM installation capability for this tender
Submit OEM authorization or reseller authorization letters, along with proof of OEM-certified staffing capability for installation/commissioning. Include service level commitments and previous OEM-backed maintenance support to meet warranty requirements stated in the bid terms.