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GEM

Settlement Commissioner And Director Of Land Records Scanning and Digitisation Service Tender Gujarat 2025

Bid Publish Date

31-Dec-2025, 10:16 am

Bid End Date

15-Jan-2026, 10:00 am

EMD

₹1,74,690

Value

₹58,23,000

Location

KACHCHH , GUJARAT

Progress

Issue31-Dec-2025, 10:16 am
AwardPending
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Quantity

7122544

Bid Type

Two Packet Bid

Key Highlights

  • • Official organization: Settlement Commissioner And Director Of Land Records, Gujarat
  • • Service: Scanning and Digitisation (Version 2) for 400; A0 to A4 and legal formats
  • • Estimated value: ₹5,823,000; EMD: ₹174,690
  • • 25% quantity/duration variation permitted; pre- and post-issuance
  • • Local presence: Service provider office required in Gujarat
  • • District deployment: Bhuj, Anjar, Gandhidham, Mandvi, Mundra, Bhachau, Nakhatrana, Rapar
  • • Documentation: mandatory certificates and ATC-compliant documents
  • • No BOQ items listed; emphasis on service deployment and integration

Categories 2

DOCUMENT SCANNING MULTIFUNCTION PRINTERS

Tender Overview

Settlement Commissioner And Director Of Land Records, under the Revenue Department Gujarat, seeks Scanning and Digitisation Service (Version 2) - 400; A0/A1/A2/A3/A4/A4 and legal in the KACHCHH, GUJARAT 370001 region. Estimated value is ₹5,823,000 with an EMD of ₹174,690. The contract allows up to a 25% variation in quantity or duration both pre- and post-issuance. An on-ground service presence is required in the state, with integration work at multiple district locations listed in the terms. Tender scope emphasizes digitisation workflow, archival readiness, and seamless system integration for city survey offices. The opportunity is targeted at bidders capable of rapid deployment and local support within Gujarat.

Technical Specifications & Requirements

  • Category: Scanning and digitisation service (Version 2) for multiple A0–A4 formats and legal documents
  • Estimated value: ₹5,823,000; EMD: ₹174,690
  • Quantity flexibility: up to 25% increase/decrease allowed
  • Delivery/Deployment: setup and integration at City Survey Office locations: Bhuj, Anjar, Gandhidham, Mandvi, Mundra, Bhachau, Nakhatrana, Rapar (Kachchh district)
  • Location requirement: Service provider must have an office in the consignee state (Gujarat)
  • Documentation: bidders must upload all required certs and ATC-compliant documents; lack leads to rejection
  • Standards/Compliance: not explicitly specified; emphasis on local presence and implementation readiness
  • BOQ: No items listed; procurement appears focused on services and integration rather than hardware
  • Timeline: service setup prior to or at project kickoff; exact dates not provided

Terms, Conditions & Eligibility

  • EMD: ₹174,690 required
  • Experience/Financial standing: bidder must not be under liquidation or bankruptcy; upload undertaking
  • Local presence: office in Gujarat required; documentary evidence mandatory
  • Documentation: submit all certificates and documents requested in the bid and ATC/corrigenda
  • Delivery & integration: complete equipment setup and peripherals integration at specified city survey offices in Kachchh
  • Quantity variation: contract quantity/duration can vary up to 25%; bidder must accept revised terms
  • Penalty/Warranty: not specified; compliance with ATC terms implied

Key Specifications

  • Scanning and digitisation service for A0, A1, A2, A3, A4 plus legal documents

  • Estimated contract value around ₹5.82 million with ₹174,690 EMD

  • Up to 25% variation in contract quantity or duration

  • On-ground deployment at Bhuj, Anjar, Gandhidham, Mandvi, Mundra, Bhachau, Nakhatrana, Rapar

  • Must maintain local Gujarat office for service support and integration

Terms & Conditions

  • EMD of ₹174,690 required for bid submission

  • Contract quantity/duration can vary up to 25%

  • Service provider must have a Gujarat office and local presence

  • Complete equipment setup and integration at multiple district offices

  • Submit all required certificates and bid documents as per ATC

Important Clauses

Payment Terms

Not explicitly stated; bidders should monitor ATC for payment terms and milestones

Delivery Schedule

Deployment at eight specified City Survey Office locations; exact dates not provided in available data

Penalties/Liquidated Damages

No LD details disclosed; ATC may include penalties for non-compliance or delays

Bidder Eligibility

  • Not under liquidation, bankruptcy, or similar proceedings; proof via undertaking

  • Gujarat-based service presence with verifiable office

  • Experience in scanning/digitisation projects and relevant certifications

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar scanning/digitisation projects

4

Audited financial statements for last 2 years

5

EMD payment receipt or online deposit proof

6

Technical bid documents and compliance certificates

7

OEM authorizations or service-provider certifications (if applicable)

8

City Survey Office Gujarat onboarding/office evidence in Gujarat

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for scanning and digitisation service tender in Gujarat 2025

To bid, ensure you meet local presence in Gujarat, submit EMD of ₹174,690, provide GST, PAN, and experience certificates, and upload ATC-compliant documents. The contract allows up to 25% quantity variation, with on-site setup at eight City Survey Office locations in Kachchh.

What documents are required for Gujarat digitisation tender submission

Submit GST certificate, PAN, two years of financial statements, prior project experience certificates for scanning work, EMD payment proof, technical bid and compliance certificates, and OEM/service provider authorizations. Ensure all documents align with ATC and corrigenda.

What are the technical requirements for scanning 400 versions in Gujarat

Project covers scanning from A0–A4 and legal documents. Ensure high-resolution digital archives, metadata tagging, and integration readiness. The contract value is ₹5,823,000 with EMD ₹174,690; no explicit standard listed, emphasize local Gujarat deployment and office presence.

When is the delivery and deployment window for City Survey Offices

Delivery windows target deployment at Bhuj, Anjar, Gandhidham, Mandvi, Mundra, Bhachau, Nakhatrana, and Rapar. Exact kickoff and milestone dates are in ATC; bidders must prepare for rapid setup and integration within Gujarat.

What are the EMD requirements for this Gujarat tender

The bid requires an EMD of ₹174,690. Payment proof or online deposit confirmation is required with the bid submission. Ensure the EMD is valid through the bid validity period and under the tender guidelines in Gujarat.

What are the eligibility criteria for Gujarat scanning tender 2025

Eligible bidders must have Gujarat office presence, not be in liquidation, and demonstrate relevant scanning/digitisation project experience. Provide undertaking for financial stability and attach all required certifications per ATC; ensure compliance with local procurement norms.

What documents demonstrate service capability in Gujarat digitisation

Provide organizational certificates, service capability statements, equipment inventories, and deployment plans for eight district offices in Kachchh. Include OEM authorizations if applicable and evidence of prior city survey office integrations to prove capacity.

What are the payment terms and delivery expectations for this bid

Payment terms are defined in ATC; bidders should anticipate milestones tied to deployment at City Survey Offices. The contract allows up to 25% quantity variation; submit a clear delivery plan with installation, calibration, and acceptance criteria to align with Gujarat procurement expectations.