Indian Coast Guard Spare Parts Tender 2026 India BIS licensed components ICG procurement
Bid Publish Date
05-Oct-2026, 10:45 am
Bid End Date
26-Oct-2026, 11:00 am
Location
Progress
Key Highlights
- • Mandatory BIS licence and type test certificates with bid submission
- • 1 year govt/PSU supply experience required for primary/ OEM bidder
- • 25% quantity option during contract; extended delivery calculations include minimum 30 days
- • Penalty regime: 0.5% per week delay; cap 10% of contract value; possible PBG forfeiture
- • Scope: Only supply of goods for 19 listed spare parts
- • Repair/rectification must be completed within 10 days of defect notice
- • PBG available to secure performance; failures allow sourcing from alternate suppliers at seller’s cost
- • Non-submission of required documents leads to bid rejection
Tender Overview
Organization: Indian Coast Guard (Department of Defence). Product/Service: Procurement of spare parts including Connecting Rod Bearing, Sleeve, Valve Spring, Stem Seal, Valve Guide, Valve Sheet Ring, Starter Ring, Piston Cooling Nozzle, Stud, Washer, Hex Screw, Ball Joint, Gasket, Connecting Rod Bolt, Bush, Head Gasket Cylinder Head Sealing. Quantity/Scope: 19 items; scope limited to supply of goods. Estimated Value/EMD: Not disclosed. Location: India (procurement from government channel). Unique aspects: 25% quantity option during contract; strict warranty service with penalties; mandatory BIS/type test certificates; performance security via PBG. This tender emphasizes OEM/certified parts with government supply experience. The term clause requires compliance with option quantities and delivery timing based on original/extended periods.
Technical Specifications & Requirements
- No formal specifications provided in tender data; however, required certifications include BIS licence and type test certificates uploaded with bid.
- Category: Engine/automotive spare parts for defence use; includes various fasteners, seals, and mechanical components.
- Warranty/Service: 10 days to complete service/rectification after notification; penalties of 0.5% of unit price per week of delay; cumulative penalties capped at 10% of contract value; failure may lead to PBG forfeiture and alternate sourcing at seller’s cost.
- Qualification: Experience of at least 1 year in regular supply of similar category products to govt/PSU; OEM/ reseller contracts acceptable.
- Delivery: Delivery terms referenced to original and extended periods with a minimum 30 days for extension; option clause may extend delivery up to 25% of contracted quantity.
- Scope: Bid price must include all costs; scope is limited to supply of goods.
Terms, Conditions & Eligibility
- EMD/Certifications: Upload BIS license, type test certificates, approval certificates; lack of required certificates leads to rejection.
- Experience: Primary supplier or OEM must demonstrate 1 year of govt/PSU supply in similar category; copies of relevant contracts required.
- Delivery/Payment: Delivery timeline tied to delivery orders; payment terms not explicitly stated in data.
- Warranty/Penalties: 2-year style warranty implied by defect rectification clause; penalties up to 10% contract value; PBG can be forfeited for non-compliance.
- Documentation: Must attach all required certificates and experience proofs; non-submission risks rejection.
Key Specifications
-
Product/service names: 19 listed spare parts includingConnecting Rod Bearing, Sleeve, Valve Spring, Stem Seal, Valve Guide, Valve Sheet Ring, Starter Ring, Piston Cooling Nozzle, Stud, Washer, Hex Screw, Ball Joint, Gasket, Connecting Rod Bolt, Bush, Head Gasket Cylinder Head Sealing
-
Quantities/volumes: 19 item list; exact quantities not disclosed
-
EMD/Value: Not disclosed; EMD amount to be clarified in tender docs
-
Experience: 1 year govt/PSU supply in similar category products
-
Quality/Standards: BIS licence; type test certificates; other product-specific approvals as prescribed
Terms & Conditions
-
Option Clause allows +/- 25% quantity variation during contract
-
Warranty service must be completed within 10 days of defect notification
-
Penalties apply at 0.5% per week delay, up to 10% contract value
Important Clauses
Payment Terms
Payment terms not explicitly stated; bid must include total cost covering all components; PBG may be used to recover penalties
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculation exists with a minimum 30 days
Penalties/Liquidated Damages
0.5% unit price per week for delays; cumulative cap 10% of contract value; post-cap, alternate sourcing at seller cost
Bidder Eligibility
-
Must have 1 year govt/PSU supply experience in regular provision of similar spare parts
-
OEM/authorized reseller permitted with relevant contracts
-
Must upload BIS licence and type test certificates with bid
Tender Data
Bid Details
Quantity
373
Category
Connecting Rod Bearing
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
10 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Connecting Rod Bearing , Sleeve , Valve Spring , Stem Seal , Valve Guide , Valve Sheet Ring , Starter Ring , Piston Cooling Nozzle , Stud , Washer , Hex Screw , Ball Joint , Gasket , Connecting Rod Bold , Bush Connecting Rod , Head Gasket Cylinder Head Sealing
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Chennai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chennai | Chennai | - | - | 4 | 120 | - |
Authority Records
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Documents 5
GeM-Bidding-9846154.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Connecting Rod Bearing
Connecting Rod Bearing
Sleeve
Sleeve
Valve Spring
Valve Spring
Valve Spring
Valve Spring
Stem Seal
Stem Seal
Valve Guide
Valve Guide
Valve Sheet Ring
Valve Sheet Ring
Sleeve
Sleeve
Starter Ring
Starter Ring
Piston Cooling Nozzle
Piston Cooling Nozzle
Stud
Stud
Stud
Stud
Washer
Washer
Hex Screw
Hex Screw
Ball Joint
Ball Joint
Gasket
Gasket
Connecting Rod Bold
Connecting Rod Bold
Bush Connecting Rod
Bush Connecting Rod
Head Gasket Cylinder Head Sealing
Head Gasket Cylinder Head Sealing
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Connecting Rod Bearing | Connecting Rod Bearing | 4 | nos | [email protected] | 120 | |
| 2 | Sleeve | Sleeve | 18 | nos | [email protected] | 120 | |
| 3 | Valve Spring | Valve Spring | 6 | nos | [email protected] | 120 | |
| 4 | Valve Spring | Valve Spring | 6 | nos | [email protected] | 120 | |
| 5 | Stem Seal | Stem Seal | 36 | nos | [email protected] | 120 | |
| 6 | Valve Guide | Valve Guide | 36 | nos | [email protected] | 120 | |
| 7 | Valve Sheet Ring | Valve Sheet Ring | 36 | nos | [email protected] | 120 | |
| 8 | Sleeve | Sleeve | 18 | nos | [email protected] | 120 | |
| 9 | Starter Ring | Starter Ring | 3 | nos | [email protected] | 120 | |
| 10 | Piston Cooling Nozzle | Piston Cooling Nozzle | 7 | nos | [email protected] | 120 | |
| 11 | Stud | Stud | 12 | nos | [email protected] | 120 | |
| 12 | Stud | Stud | 12 | nos | [email protected] | 120 | |
| 13 | Washer | Washer | 72 | nos | [email protected] | 120 | |
| 14 | Hex Screw | Hex Screw | 40 | nos | [email protected] | 120 | |
| 15 | Ball Joint | Ball Joint | 3 | nos | [email protected] | 120 | |
| 16 | Gasket | Gasket | 2 | nos | [email protected] | 120 | |
| 17 | Connecting Rod Bold | Connecting Rod Bold | 24 | nos | [email protected] | 120 | |
| 18 | Bush Connecting Rod | Bush Connecting Rod | 14 | nos | [email protected] | 120 | |
| 19 | Head Gasket Cylinder Head Sealing | Head Gasket Cylinder Head Sealing | 24 | nos | [email protected] | 120 |
Categories
26
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Required Documents
GST registration certificate
PAN card
Experience certificates showing govt/PSU supply in similar category for 1 year
Financial statements / solvency documents
**EMD** payment receipt or online transaction proof
Technical bid documents demonstrating BIS/licence and type test certificates
OEM authorization / authorised reseller certificates
Product certificates: BIS licence, approvals, and other prescribed certificates
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid on Indian Coast Guard spare parts tender 2026 India
Bidders must submit GST, PAN, 1 year govt/PSU supply proof, BIS licence, type test certificates, and OEM authorizations with the bid. Ensure the bid includes BIS-compliant parts, and reference the 25% quantity option and 10-day defect rectification timeline. Prepare PBG and address delivery terms.
What documents are required for Indian Coast Guard equipment tender in India
Required documents include GST certificate, PAN, experience certificates showing govt/PSU work, financial statements, EMD proof, BIS/type test certificates, OEM authorizations, and technical compliance documents. Non-submission may lead to rejection; ensure all certificates are current and properly scanned.
What are the key technical specifications for BIS licensed spare parts
Key specs require BIS licence, type test certificates, and other approvals as prescribed. Although explicit item-by-item specs are not provided, bidders must supply parts that meet these certifications and be prepared to demonstrate compliance during evaluation.
When is delivery expected for Indian Coast Guard spare parts supply
Delivery terms reference the last date of the original delivery order, with potential extension based on the option clause. If extended, delivery time adjusts by the formula (Increase quantity / Original quantity) × Original delivery period, with a minimum 30 days for extension.
How are penalties applied for late service in this tender
Defect rectification must be completed within 10 days of notification; delays incur a penalty of 0.5% of the unit price per week, cumulative up to 10% of the contract value. Penalties may be recovered from PBG or by direct payment.
What is the scope of supply for the 19 items in this tender
Scope is explicitly limited to supply of goods for 19 listed spare parts, including bearings, gaskets, seals, and fasteners. The bid must cover all costs; installation, maintenance, or on-site service are not included unless specified.
What experience criteria must bidders meet for this defence tender
bidders must demonstrate 1 year of regular govt/PSU supply of similar category products, with contracts or purchase orders submitted as evidence for each year, and the primary product in bunch bids must meet this criterion.
Which certifications are mandatory for bid submission
Mandatory certifications include BIS licence, type test certificates, and other approvals as prescribed in the product-specific T&Cs. Upload these documents along with the bid to avoid rejection; ensure validity at bid opening.