General Administration Department Jammu & Kashmir Desktop Computer and Printer Procurement 2026 - ISI/AAA-TrTL Standards, On-site OEM Warranty 3 Years
Bid Publish Date
29-Aug-2026, 11:05 am
Bid End Date
14-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • 25% quantity variation rights during/after contract
- • Must supply to Central/State Govt or PSU for 3 years with contracts
- • Factory pre-loaded OS by Desktop OEM requirement
- • On-site OEM warranty duration specified in years
- • Malicious Code Certificate required with bid
- • Data Sheet alignment mandatory; mismatches may result in rejection
- • GST handling and reimbursement as per actuals or applicable rate
- • Protection against liquidation or bankruptcy with supplier undertaking
Tender Overview
The General Administration Department (GAD), Jammu & Kashmir, invites bids for procurement of Entry and Mid Level Desktop Computers (Q2) and Computer Printers (V2) to support government operations in Jammu, Jammu & Kashmir (180001). The bid scope includes workstations with factory pre-loaded OS, RAM and storage configurations, monitor availability, and printer capabilities including ISO/IEC 24734 print speeds and auto duplexing. A key differentiator is the option clause allowing the Purchaser to adjust quantity by up to 25% during and after contract execution, with delivery timelines tied to the original and extended periods. The data sheet validation requirement ensures unit-level parameter matching against supplied products.
- Organization: General Administration Department, Jammu & Kashmir
- Location: Jammu, J&K 180001
- Products: Desktop Computers (Q2), Printers (V2)
- Scope: OEM-preloaded OS, RAM, SSD/HDD, monitor, warranty, printing specs, connectivity
- Unique aspects: 25% quantity variation, data sheet alignment, Malicious Code Certificate
- Emphasis: Compliance with data sheet, BOM accuracy, and supplier financial integrity
Technical Specifications & Requirements
- Product names: Entry and Mid Level Desktop Computers, Computer Printers
- OS: Factory pre-loaded OS by Desktop OEM
- Memory: RAM size (GB); storage: SSD capacity (GB), HDD capacity (GB)
- Display: Monitor availability and screen size in cm; printer: print speed per ISO/IEC 24734 (A4 monochrome/color, A3 mono/color); auto duplexing
- Warranty: On-site OEM warranty (in years)
- Other: Print technology, paper size, main paper trays, and connectivity details
- Compliance: Data Sheet alignment, Malicious Code Certificate requirement, GST considerations
- Delivery: Clause to commence from last date of original delivery order; 25% quantity option
Terms, Conditions & Eligibility
- EMD/financial: Not specified in data; bidders must demonstrate financial standing per terms
- Experience: Must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening; provide relevant contracts
- Data: Upload product data sheet; ensure no mismatch with offered specs
- Security: Malicious Code Certificate asserting no embedded malicious code
- GST: Bidder to handle GST considerations; reimbursement as per actuals or applicable rates
- Compliance: No liquidation or bankruptcy status; bid undertakings required
- Documentation: GST, PAN, experience certificates, financials, OEM authorizations and technical compliance documents
Key Specifications
-
Desktop category: Entry and Mid Level Computers (Q2)
-
Printer category: Computer Printers (V2)
-
OS: Factory pre-loaded OS by Desktop OEM
-
RAM: specify capacity (GB) to be installed
-
Storage: SSD capacity (GB); HDD capacity (GB)
-
Monitor: availability and screen size in cm
-
Warranty: On-site OEM warranty (years)
-
Print: ISO/IEC 24734 speeds for A4 (mono/color) and A3 (mono/color), duplexing
-
Paper handling: number of main paper trays
-
Connectivity: required interface options
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract stage
-
3 years govt/PSU experience with supplier or OEM
-
Data sheet alignment is mandatory with bid submission
Important Clauses
Payment Terms
GST handling to bidder; reimbursements per actuals or applicable rate; no fixed percentage stated
Delivery Schedule
Delivery period aligns to original order; extended period permitted with option clause; minimum 30 days for added time
Penalties/Liquidated Damages
Not explicitly stated; implied standard procurement penalties may apply for delays per contract terms
Bidder Eligibility
-
No liquidation or bankruptcy proceedings
-
3+ years experience supplying govt/PSU hardware
-
Financial solvency and capability to fulfil 25% quantity variation
Tender Data
Bid Details
Quantity
36
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
74
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Darvinder Singh | 180001,Deputy Commissioner Office Wazarat Road, Jammu | Jammu | Jammu And Kashmir | 180001 | 18 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9819845.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates of similar prior supply to Govt/PSU (3 years required)
Financial Statements or solvency proof
Bid Security/EMD documents (not specified in data; provide as per standard practice)
Technical Data Sheet of offered products
OEM authorization or dealer/distributor authorization, if applicable
Malicious Code Certificate compliance documentation
Any other documents requested to verify data-sheet alignment
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the desktops and printers tender in Jammu & Kashmir 2026
Bidders must meet 3-year govt/PSU supply experience, submit GST and PAN, provide OEM authorizations, and attach a compliant data sheet. Include Malicious Code Certificate and data-sheet alignment. Ensure on-site OEM warranty details and ISO/IEC compatibility where applicable; verify delivery terms and the 25% quantity option.
What documents are required for the Jammu procurement bid 2026
Required documents include GST certificate, PAN, 3-year govt/PSU supply experience certificates, financial statements, OEM authorization, technical data sheets, Malicious Code Certificate, and bids with data-sheet consistency. Ensure any changes in GST are reflected and supported by tender terms.
What are the technical specifications for the desktop and printer tender
Specifications cover factory pre-loaded OS, RAM capacity, SSD/HDD storage, monitor availability and size, ISO/IEC 24734 print speeds for A4/A3, mono/color, and auto duplex. Also require on-site OEM warranty and connectivity options, with Data Sheet alignment for each offered unit.
When is the delivery window for the procurement contract in J&K
Delivery terms align with the last date of the original delivery order; option clause allows extension to accommodate increased quantities, with time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
What are the EMD and payment terms for the GAD procurement
EMD amount is not specified in the data; bidders must submit standard bid-security documents. GST handling will follow actuals or applicable lower rate. Payment terms are governed by contract, with GST refunds as per tender rules and supplier terms.
What constitutes eligibility for govt Desktop/Printer bids in Jammu
Eligibility requires 3 years of regularly manufactured and supplied similar products to govt bodies, evidence via contracts, non-bankrupt status, and ability to meet data-sheet verification and Malicious Code Certificate requirements.
How to verify data-sheet alignment for offered desktops and printers
Submit detailed Data Sheets matching all listed parameters: OS, RAM, storage, monitor specs, print speeds, duplexing, and warranty. The buyer will compare sheet data with delivered product; mismatches may lead to bid rejection.
What brands or OEM certifications are required for the tender
OEM authorization is required if not direct from manufacturer; ensure on-site warranty alignment with OEM terms; confirm any brand-specific requirements or certifications (e.g., AAA/TRTL, ISI) mentioned in tender data.