GEM

Armed Forces Tribunal Vehicle & Spare Parts Tender Arunachal Pradesh 2025 ISO 9001 BIS ISI BIS Licence

Posted

24 Oct 2025, 09:41 am

Deadline

03 Nov 2025, 10:00 am

Location

LOHIT , ARUNACHAL PRADESH

Progress

Issue24 Oct 2025, 09:41 am
AwardPending
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Quantity

52

Category

Oil filter

Bid Type

Two Packet Bid

Categories 10

FUEL FILTERS FAN STATIC CONVERTERS FIRE BREATHING APPARATUS AIR HOSE WORM GEAR SEALING RING FALL PROTECTION LANYARD ENGINE PARTS RECTIFIERS

Tender Overview

The Armed Forces Tribunal (Department Of Defence) invites bids for a range of automotive spare parts in LOHIT, ARUNACHAL PRADESH 792001. The procurement covers multiple categories including oil filters, fuel filters, valve and gasket sets, headlight assemblies, belts, hoses, regulators, and related components (total of 17 line items). The tender references an option clause allowing up to 25% quantity variation at contracted rates, with delivery calculations tied to original delivery timelines. Bidders should note mandatory certification requirements and the need to include material test certificates. Estimated value and exact item quantities are not disclosed in the available data, but the scope encompasses diverse automotive components for defence services.

Technical Specifications & Requirements

  • Standards & Certifications: bidder must hold ISO 9001; OEMs may be required to have ISO 9001 certification for offered products.
  • Certification Attachments: upload BIS licence, type test certificates, and approval documents as per product specifications.
  • Quality Documentation: include Material Test Certificate with each supply; lab results will inform acceptance.
  • Product Scope: 17 item categories including oil/fuel filters, nut M24, warning lamps, water separators, fuel pipes, rectifier assy, regulators, clutch components, headlight RH, bearings, release & master cylinders, door regulators, belts, air hoses, and connectors.
  • Delivery & Compliance: terms require adherence to extended delivery calculations if options are exercised; suppliers must comply with the above certifications and provide complete documentation.

Terms, Conditions & Eligibility

  • EMD/Performance Conditions: 25% quantity variation allowed; delivery time adjustments based on original and extended periods with minimum 30 days; compliance with option clause is mandatory.
  • Certifications: mandatory upload of ISO 9001, BIS licence, type test certificates, and other prescribed certificates.
  • Quality Assurance: supply must be accompanied by Material Test Certificate; buyer’s lab results will determine acceptance.
  • Documentation: submit all requested certificates and documents with bid. Non-submission may lead to rejection.
  • Delivery & Payment Terms: terms discuss delivery timelines relative to order dates and extended periods; exact payment terms are not specified in the provided data.

Key Specifications

  • ISO 9001 certification for bidder or OEM

  • Material Test Certificate to accompany supply

  • BIS licence and type test certificates as prescribed

  • 17 item category coverage including oil/fuel filters, headlight RH, belts, hoses, clutch cylinders, water separators, regulator & brush sets

  • Lab-based acceptance criteria based on Material Test results

Terms & Conditions

  • Quantity variation up to 25% at contract rates

  • Mandatory ISO 9001 certification for bidder or OEM

  • Material Test Certificate required with supply

  • BIS licence and type test certificates to be uploaded with bid

  • Delivery period linked to original delivery order with minimum 30 days

Important Clauses

Payment Terms

Delivery-based payments with terms linked to order and extended delivery, percentage-based adjustments allowed for increased quantities up to 25%.

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended delivery time follows the option clause formula with minimum 30 days.

Penalties/Liquidated Damages

Liquidation damages apply for delays beyond contracted delivery; exact LD rate not specified in data.

Bidder Eligibility

  • Experience in supplying automotive spare parts for defence/large-scale procurement

  • Valid ISO 9001 certification (or OEM equivalent)

  • Manufacturer or authorised supplier with BIS licence and type test certificates

  • Ability to provide Material Test Certificates with each lot

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil filter Oil filter 6 nos buyer205fwc 15
2 Fuel filter Fuel filter 6 nos buyer205fwc 15
3 Nut M24 Nut M24 4 nos buyer205fwc 15
4 Warning light signal lamp Warning light signal lamp 2 nos buyer205fwc 15
5 Water seperator Water seperator 6 nos buyer205fwc 15
6 Fuel Pipe Fuel Pipe 3 nos buyer205fwc 15
7 Rectifier assy Rectifier assy 1 nos buyer205fwc 15
8 Regulator and Brush Set Regulator and Brush Set 2 nos buyer205fwc 15
9 Cyl head Gasket Cyl head Gasket 4 nos buyer205fwc 15
10 Headlight Assy RH Headlight Assy RH 1 nos buyer205fwc 15
11 Wheel outer bearing Wheel outer bearing 4 nos buyer205fwc 15
12 Release Bearing Release Bearing 2 nos buyer205fwc 15
13 Clutch Master Cyl Assy Clutch Master Cyl Assy 1 nos buyer205fwc 15
14 Door Regulator Mechanism Door Regulator Mechanism 1 nos buyer205fwc 15
15 Oil Filter Oil Filter 2 nos buyer205fwc 15
16 Fan Belt MK III Fan Belt MK III 3 nos buyer205fwc 15
17 Connector Air hose Connector Air hose 4 nos buyer205fwc 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements / turnover details

5

EMD document (amount not specified in data)

6

ISO 9001 certification (or OEM equivalent)

7

BIS licence

8

Type test certificates

9

Material Test Certificate

10

OEM authorizations or approvals for offered products

Frequently Asked Questions

How to bid for the vehicle spare parts tender in Arunachal Pradesh

Bidders must submit ISO 9001 certification, BIS licence, type test certificates, and Material Test Certificate with the bid. Include OEM authorizations if applicable, and provide GST, PAN, and financials. Ensure delivery terms align with the 25% quantity variation clause and provide 17 item coverage.

What documents are required for this Armed Forces Tribunal tender

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, ISO 9001, BIS licence, type test certificates, and Material Test Certificate. OEM authorizations or approvals for each product category should accompany the bid.

What standards and certifications must the bidder meet for this procurement

Bidders must hold ISO 9001 certification (for bidder or OEM). Additional requirements include BIS licence, type test certificates, and Material Test Certificate. These ensure quality compliance for 17 automotive item categories listed in the BOQ.

How does the 25% quantity option affect delivery requirements

The Purchaser may increase or decrease order quantity by up to 25% at contract rates. Delivery time extends based on the calculated formula; minimum extension is 30 days. Bidders should plan inventory and logistics accordingly to cover scope changes.

When is acceptance determined for supplied items

Material Test Certificates accompany each supply and lab results from the Buyer’s lab will determine acceptance. Items failing the test may be rejected per the contract terms; ensure strict adherence to material specifications.

What are the key item categories covered by this tender

The 17 item categories include oil filters, fuel filters, nut M24, warning light signal lamp, water separator, fuel pipe, rectifier assembly, regulator and brush set, cylinder head gasket, headlight assembly RH, wheel outer bearing, release bearing, clutch master cylinder assembly, door regulator mechanism, Fan Belt MK III, and connector air hose.

What is required to prove eligibility for this defence-related procurement

Provide prior experience in supplying similar automotive parts to defence or government bodies, demonstrate financial stability with statements, submit ISO 9001 and BIS documentation, and ensure OEM authorizations are included for each product type.