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Indian Army security equipment procurement Kupwara Jammu & Kashmir ISI/AAA/TRTL 2025

Bid Publish Date

05-Dec-2025, 4:31 pm

Bid End Date

15-Dec-2025, 5:00 pm

EMD

₹99,560

Value

₹19,91,206

Location

KUPWARA , JAMMU AND KASHMIR
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Progress

RA
Issue05-Dec-2025, 4:31 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

1930

Category

Title1

Bid Type

Two Packet Bid

Categories 12

ELECTRICAL COIL BRAKE CABLE RESERVOIR DESERT COOLER HYDRAULIC BRAKE WATER STORAGE AND SUPPLY BRAKE OIL BRAKE SYSTEM BLADE BREAK FLUID OTHER COIL

Tender Overview

The Indian Army, Department of Military Affairs, invites bid submissions for security equipment procurement in Kupwara, Jammu & Kashmir (193221). Estimated value is ₹1,991,206 with an EMD of ₹99,560. The process includes vendor code creation, mandatory GST/PAN documentation, and OEM authorization where applicable. Bidders must ensure non-liability in liquidation or bankruptcy and submit a signed non-disclosure declaration. A 50% quantity option clause is reserved for the purchaser, with potential extension timing aligned to delivered quantities. GST invoice generation on GeM and GST payment confirmation are mandatory. Unique aspects include OEM authorizations, NDA, and the ability to adjust order quantities by up to 50%.

  • Location: Kupwara, Jammu & Kashmir
  • Organization: Indian Army (Department of Military Affairs)
  • Product Category: security equipment procurement
  • Key differentiator: vendor code creation, NDA compliance, and 50% option clause
  • Estimated value and EMD: ₹1,991,206 and ₹99,560 respectively

Technical Specifications & Requirements

  • No detailed product specifications are listed in the tender; focus is on compliance flow and eligibility
  • Mandatory documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
  • Experience criterion requires bidders or their OEMs to have supplied similar category products to central/state govt bodies for 3 years prior to bid opening; provide contract copies as proof
  • Manufacturer Authorization: provide OEM/Original Service Provider authorization with full contact details
  • NDA: submit a non-disclosure declaration on bidder letterhead, prohibiting leakage of contract details
  • Option Clause: purchaser may increase/decrease quantity up to 50% of bid quantity at contract rates; delivery timelines adjust accordingly
  • Invoicing: generate GST-compliant invoices on GeM with GST portal payment screenshot
  • Inspection: nominated agency to be appointed by the buyer for inspection

Terms, Conditions & Eligibility

  • EMD: ₹99,560 as bid security
  • Experience: 3 years in manufacturing/supplying similar govt category products; provide contract copies
  • OEM Authorization: required when bidding through distributors; provide authorization details
  • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA; vendor code creation documents
  • Delivery/Extension: option clause allows up to 50% quantity variation; delivery period adjustments as per formula
  • Payment & Invoicing: GST invoice on GeM submitted with GST portal payment confirmation
  • Compliance: bidder must not be in liquidation or similar financial distress
  • Inspection: NIA to be appointed by buyer for product verification

Key Specifications

  • EMD amount: ₹99,560

  • Estimated tender value: ₹1,991,206

  • Experience criterion: 3 years with central/state Govt organizations/PSUs

  • OEM authorization required for distributors

  • NDA and GST invoicing requirements

  • Option clause: up to 50% quantity variation at contracted rates

  • Delivery/extensions calculated as (increase in quantity ÷ original quantity) × original delivery period, min 30 days

Terms & Conditions

  • EMD amount and payment through standard bid security

  • 3-year govt supply experience with contract copies

  • 50% quantity variation right and corresponding delivery calculations

Important Clauses

Payment Terms

GST invoice must be uploaded on GeM; payment confirmation via GST portal screenshot; no explicit net terms provided beyond GST compliance

Delivery Schedule

Option to adjust quantity up to 50%; delivery period linked to last original delivery date with extended time as per formula, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; LDs would be governed by standard GeM buyer terms and contract provisions

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • 3 years of experience with similar govt category products (with contract proofs)

  • OEM authorization required for distributors/testers; NDA compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7 , Title8 , Title9 , Title10 , Title11 , Title12 , Title13

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-8668402.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 13 Items Sign in for GEM prices

#1

Title1

2782-4660-9901 Cartridge

161 pieces Delivery: 30 days
#2

Title2

2154-3020-0101 Assy Pull Cable

139 pieces Delivery: 30 days
#3

Title3

2651-5421-9902 Water Temp Guage

38 pieces Delivery: 30 days
#4

Title4

000-151-0109J Field Coil Auxiliary

38 pieces Delivery: 30 days
#5

Title5

2641-8240-0124 Repair Kit For Accesories Wiper

36 pieces Delivery: 30 days
#6

Title6

3502-8110-0108 Assy Rear View Mirror Out Side

186 pieces Delivery: 30 days
#7

Title7

2641-4370-0115 Repair Kit

42 pieces Delivery: 30 days
#8

Title8

2574-5420-9981 Speedo Cable 3.2 Dia 4300 Mm Long

261 pieces Delivery: 30 days
#9

Title9

2641-7250-2301 Door Glass Lh

31 pieces Delivery: 30 days
#10

Title10

2641-2910-0182 Brake Fluid Reservoir

204 pieces Delivery: 30 days
#11

Title11

2786-2099-9962 Belt V Ribbed

197 pieces Delivery: 30 days
#12

Title12

2154-4110-0112 Assy Prop Shaft Complete (Front)

47 pieces Delivery: 30 days
#13

Title13

2780-8240-0101 Assy Wiper Blade

550 pieces Delivery: 30 days

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Contract copies showing 3-year supply of similar govt category products

6

OEM Authorization Form/Certificate with full details

7

Non-Disclosure Declaration (on Bidder letterhead)

8

Vendor Code Creation documents

9

GST invoice template and GST portal payment screenshot

Reverse Auction Schedule

Completed

Start

19-Dec-2025, 10:00 am

End

20-Dec-2025, 10:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
PUNEET SALES   Under PMA
-10-12-2025 11:21:24
2
PUNJAB AUTOMOBILES   Under PMA
-10-12-2025 14:13:41
3
SWASTIK TRADERS   Under PMA
-10-12-2025 11:59:45

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1PUNEET SALES(MSE,MII)   Under PMA Winner ₹19,90,279Item Categories : Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10,Title11,Title12,Title13
L2SWASTIK TRADERS (MSE,MII)   Under PMA₹23,26,687Item Categories : Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10,Title11,Title12,Title13
L3PUNJAB AUTOMOBILES (MSE,MII)   Under PMA₹25,77,856Item Categories : Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10,Title11,Title12,Title13

🎉 L1 Winner

PUNEET SALES(MSE,MII)   Under PMA

Final Price: ₹19,90,279

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army security equipment tender in Kupwara 2025?

Bidders should ensure eligibility by showing 3 years of govt-supplied similar products, submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA, OEM authorization if applicable, and vendor code creation documents. Also upload GST invoices on GeM and provide proofs of prior contracts with govt entities.

What documents are required for vendor code creation and bid submission?

Required docs include PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA on bidder letterhead, OEM authorization details if bidding through distributors, and contract proofs for 3 years of similar govt category products. Ensure authenticity and bank certification.

What is the EMD amount and how to submit it for this tender?

The EMD is ₹99,560. Submit via the prescribed online mechanism with bid submission, ensuring the EMD is linked to your bidder code. Provide payment confirmation or bank guarantee as applicable and attach EMD receipt with the bid.

What are the delivery terms if the quantity increases under the option clause?

The purchaser may increase quantity up to 50% at contracted rates. Delivery time adjusts using formula: (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension possible to original period if needed.

What invoices are required for GST compliance in GeM bidding?

Bidders must upload scanned GST invoices and a GST portal payment screenshot. Ensure ISI/IS check if applicable and ensure invoice matches shipment quantities and contract values for timely processing.

What eligibility criteria cover OEM authorization and NDA requirements?

Bidders must provide OEM authorization with full contact details and an NDA on bidder letterhead declaring non-disclosure of contract details. This ensures lawful bid submission, data protection, and clear accountability.

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