Nagarpalika Patan Gujarat Backhoe Loaders (V3) Tender 2026 with 25% Quantity Variant and OEM Turnover Requirements
Progress
Tender Overview
The buyer is Nagarpalika under the Urban Development and Urban Housing Department, Gujarat, seeking Backhoe Loaders (V3) in PATAN, Gujarat. The scope covers Supply, Installation, Testing and Commissioning of the goods, with an EMD of ₹125,000 and potential quantity adjustments of up to 25% during contract execution. The tender emphasizes OEM turnover criteria and requires a functional service center in the state for carry-in warranty scenarios. The absence of itemized BOQ suggests a single-category procurement focused on robust loader equipment that meets local maintenance capabilities and timely delivery. The contract allows flexible quantities while enforcing contracted rates, aligning with municipal project timelines and budget constraints. Unique aspects include the option to increase quantity and the need for service presence in Gujarat.
Technical Specifications & Requirements
- Product category: Backhoe Loaders (V3), Q2 classification within municipal procurement
- Scope: Supply, Installation, Testing and Commissioning (SITC) included in bid price
- EMD: ₹125,000 as bid security
- Delivery/Delivery period: Delivery period linked to last date of original delivery order; option clause introduces extended time calculations with minimum 30 days
- Financial criteria: Bidder turnover and OEM turnover must meet minimum average annual turnover specified in bid document for last 3 years; audited balance sheets or CA certificate required
- Service requirement: Functional Service Centre in the State for carry-in warranty; on-site warranty exceptions noted
- Qualification: OEM turnover criterion applies to the primary product category in bunch bids; alignment with 3-year turnover rule and constitution dates
- No BOQ items are listed, indicating a single- or limited-scope requirement with detailed vendor qualification more critical than unit count.
Terms, Conditions & Eligibility
- EMD: ₹125000 must be submitted as bid security
- Turnover: Minimum average annual turnover over the last 3 financial years; evidence via audited balance sheets or CA certificate
- OEM turnover: OEM must meet turnover criteria; for bunch bids, OEM of the highest bid value category must satisfy the criterion
- Service centers: Functional service center in the state of each consignee location for carry-in warranty
- Delivery: Quantities may be increased by up to 25% during contract; delivery period adjustments follow a defined formula with minimum 30 days
- Scope: Bid price should cover SITC; installation and commissioning included
- Documentation: Upload turnover evidence and CA/Audited statements with bid; ensure eligibility criteria compliance
- Warranty/Penalties: Not explicitly stated in terms; service center availability implies support expectations
Key Specifications
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Product: Backhoe Loaders (V3) — Q2 category
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EMD: ₹125000
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Scope: Supply, Installation, Testing and Commissioning (SITC)
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Delivery framework allowing 25% quantity increase at contract rates
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Warranty/Service: Service centre presence in Gujarat for carry-in warranty
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No BOQ items listed; emphasis on bidder turnover, OEM turnover, and service capabilities
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No explicit technical specs provided; rely on standard Backhoe Loader capabilities
Terms & Conditions
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EMD amount and submission method
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25% quantity flex and delivery-time calculation formula
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Turnover criteria for bidders and OEMs with supporting documents
Important Clauses
Payment Terms
Not explicitly specified; SITC scope included in bid price; ensure payment terms align with purchase order
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time proportional to additional quantity with minimum 30 days
Penalties/Liquidated Damages
Not specified in terms; apply standard municipal LDs if provided in final contract
Bidder Eligibility
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Minimum average annual turnover as per bid for last 3 years
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OEM turnover meeting threshold for primary product category
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Functional Service Centre for Gujarat state
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Compliance with SITC scope and installation capabilities
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
52
OEM Avg. Turnover
105
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Backhoe Loaders (V3) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Patan
Delivery Pincodes
384220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prerak Dilipbhai Patel | 384220,CHANSAMA MUNICIPAL BURO Kacheri Road, Chanasma, Chanasma, Chanasma, Chanasma, Patan, Gujarat, 384220. | Patan | Gujarat | 384220 | 1 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9981884.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
21-Oct-2026, 4:30 am
Opening Date
22-Oct-2026, 4:30 am
Update
Extended Deadline
16-Oct-2026, 3:30 pm
Opening Date
17-Oct-2026, 3:30 pm
Categories
5
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years
CA/Cost Accountant certificate indicating turnover details for relevant period
OEM authorization or accreditation certificates (if applicable)
Technical bid documents showing compliance to SITC scope
Evidence of functional Service Centre in Gujarat (state-wise)
Any other turnover certificates as per bid document
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for backhoe loaders tender in Patan Gujarat 2026?
Bidders must meet turnover criteria for last 3 years, provide audited financials or CA certificate, submit EMD of ₹125000, supply SITC services, and prove a functional service centre in Gujarat. Include OEM authorization if required and ensure compliance with the 25% quantity option during contract.
What documents are required for Gujarat backhoe tender submission?
Submit GST certificate, PAN, 3-year turnover audited statements or CA turnover certificate, OEM authorization (if applicable), service centre proof in Gujarat, and technical bid documents showing SITC capability. Include EMD receipt and any bid-specific forms.
What are the delivery terms for the Patan backhoe loader tender?
Delivery begins after the last date of the original delivery order. If quantity increases by up to 25%, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with possible extension up to original delivery period.
What are the OEM turnover requirements for this procurement?
The OEM must meet the minimum average annual turnover for the last 3 years as specified in the bid. If the OEM is newly formed, turnover is calculated from completed financial years since incorporation, and for bunch bids, the highest-value primary category OEM must meet the criterion.
Which warranty/service provisions are expected for Gujarat backhoe loaders?
Bidders must have a functional Service Centre in Gujarat for carry-in warranty; on-site warranty exemptions apply if stated. Ensure service capability aligns with the municipal procurement standards and provide post-sale support details in the bid.
What is the financial security required for the bid submission?
Bid security is ₹125,000 to be submitted with the bid as EMD. Ensure payment method compliance (online or bank draft as specified) and include EMD details in the bid submission package.
Are there any changes permitted to the bid quantity during contracting?
Yes, quantity may be increased by up to 25% of the bid quantity at contracted rates. The extension timing follows a defined formula, starting from the last date of the extended period, with a minimum 30 days.
What is the scope included in the SITC for this tender?
Bid price must include Supply, Installation, Testing and Commissioning of the backhoe loaders. Ensure commissioning software, hydraulics, and attachments are included, with site readiness and performance verification documented in the bid.