GEM

Indian Army Tender for Flex Banner 2x3 Ft, Acrylic Sheet with Vinyl Print, LED Boards & ACP Board in Ahmedabad 2025

Bid Publish Date

18-Nov-2025, 2:26 pm

Bid End Date

28-Nov-2025, 3:00 pm

Bid Opening Date

28-Nov-2025, 3:30 pm

Value

₹1,01,000

Location

AHMADABAD , GUJARAT

Progress

Issue18-Nov-2025, 2:26 pm
AwardPending
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Quantity

85

Category

FLEX BANNER 2FTX 3FT

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM certification and authorized resellers must provide OEM authorization details.
  • • Technical scope: Supply, Installation, Testing, Commissioning and Operator Training for display boards and focus lights.
  • • Standards/Compliance: Data sheet alignment is mandatory to match product specifications; mismatch leads to bid rejection.
  • • Eligibility: 3 years of govt/PSU supply experience; evidence through copies of relevant contracts.
  • • Delivery flexibility: 25% quantity variation allowed; extended time calculations use the formula (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.
  • • Payment/EMD: EMD amount not disclosed here; bidders should confirm exact EMD details via tender portal.
  • • Warranty/Support: Not explicitly stated; scope includes installation and training, but post-warranty terms are not provided.
  • • Submission docs: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and Data Sheet.

Categories 5

BANNERS DISCRETE COMPONENTS LED LIGHT ACP ACRYLIC SHEET

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of regional display assets including FLEX BANNER 2FTX 3FT, Acrylic Sheet With Backside Vinyl Print 2ftx3ft with studs, Flex Led Light Board 55inch x 12inch with fitting, Flex Led Light Board 8ft x 2ft with fitting, ACP Board With Vinyl Print 16 inch x 8 inch with studs, and FOCUS LIGHT FOR BOARD, for operations in AHMEDABAD, GUJARAT. Estimated value is ₹101,000. The scope encompasses supply, installation, testing, commissioning, and operator training, with data sheets required for bid validation. Bidders must demonstrate OEM authorization, and meet minimum turnover and three-year govt supply experience. The option clause allows up to 25% quantity variation at contracted rates, with delivery extensions calculated from original delivery timelines. This tender emphasizes alignment with specified data sheets and OEM capabilities, and mandates Vendor Code creation documentation.

Technical Specifications & Requirements

  • Scope of supply includes: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances if any.
  • Data Sheet to be uploaded with bid; ensure parameters match product offerings to avoid rejection.
  • Experience requirement: Bidder or OEM must have 3 years of regular manufacturing and supply to Central/State Govt or PSUs; provide copies of relevant contracts.
  • OEM authorization: If bidding through authorized distributor, supply OEM authorization with contact details.
  • Resource requirements: Installation/commissioning to be carried out by OEM or OEM-certified resources or OEM-authorized resellers.
  • Turnover criteria: Minimum average annual turnover over last three years ending 31st March of the previous year (specific amount not disclosed in data).
  • Delivery terms: Option clause allows up to 25% variation in quantity during and after contract; delivery period adjustments apply per clause.
  • BOQ/Items: Six items listed, but specific quantities/units are not provided in the data.
  • Data integrity: Any mismatch between data sheet and bid parameters may lead to rejection.

Terms, Conditions & Eligibility

  • EMD: Details not disclosed in the provided data; bidders should verify on portal for exact amount.
  • Documentation: PAN Copy, GSTIN copy, Cancelled Cheque, EFT Mandate; data sheet for offered products.
  • Installation & Training: Per scope, executed by OEM or authorized entities.
  • Vendor Code Creation: Required with bid submission including bank and PAN details.
  • Authorisation: OEM authorization/Certificate necessary for authorized distributors.
  • Turnover & Experience: 3-year government procurement experience; regular supply to Govt/PSUs and corresponding contracts.
  • Validation: Bid must align with data sheet; non-conforming bids risk rejection.

Key Specifications

    • Product categories: FLEX BANNER 2FTX 3FT, Acrylic Sheet with Vinyl Print (2ft x 3ft with studs), Flex LED Light Board (55in x 12in with fitting), Flex LED Light Board (8ft x 2ft with fitting), ACP Board with Vinyl Print (16in x 8in with studs), Focus Light for board
    • Scope: Supply, Installation, Testing, Commissioning, Training
    • Data Sheet requirement: Uploaded with bid; ensure consistency with offered product
    • Eligibility: 3 years govt/PSU supply experience; documented contracts
    • OEM involvement: Installation by OEM-certified resources or OEM-authorized resellers

Terms & Conditions

  • Option clause allows up to 25% variation in quantity during contract execution.

  • Delivery period adjustments follow a defined formula with a 30-day minimum.

  • Data Sheet alignment and OEM authorization are mandatory for bid viability.

Important Clauses

Payment Terms

EMD amount not disclosed here; verify exact value and method (DD/online) on portal; payment terms to be as per contract.

Delivery Schedule

Delivery period begins after original delivery order; extension times calculated by (increased quantity/original quantity) × original period, with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified in the provided data; bidders should review contract terms for LD or penalties on delays.

Bidder Eligibility

  • 3 years of govt/PSU procurement experience for similar display products

  • Regular manufacturing and supply of similar items to Central/State Govt/PSU

  • OEM authorization or certification for installation by OEM-certified personnel

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FLEX BANNER 2FTX 3FT FLEX BANNER 2FTX 3FT 23 pieces pradiproy1991 15
2 Acrylic Sheet With Backside Vinyl Print 2ftx3ft with studs Acrylic Sheet With Backside Vinyl Print 2ftx3ft with studs 31 pieces pradiproy1991 15
3 Flex Led Light Board 55inch x 12inch with fitting Flex Led Light Board 55inch x 12inch with fitting 1 pieces pradiproy1991 15
4 Flex Led Light Board 8ft x 2ft with fitting Flex Led Light Board 8ft x 2ft with fitting 2 pieces pradiproy1991 15
5 Acp Board With Vinayl Print 16 inch x8 inch with studs Acp Board With Vinayl Print 16 inch x8 inch with studs 7 pieces pradiproy1991 15
6 FOCUS LIGHT FOR BOARD FOCUS LIGHT FOR BOARD 21 pieces pradiproy1991 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Data Sheet of offered products

6

OEM Authorization/Certificate (if bidding through distributor)

7

Contracts demonstrate 3-year govt/PSU supply experience

8

Documentation showing turnover and financial capability for last 3 years

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Indian Army display equipment tender in Ahmedabad 2025

To bid, ensure data sheet alignment with offered products, provide OEM authorization, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Demonstrate 3-year govt/PSU supply experience with contracts. Include turnover details and installation readiness by OEM-certified personnel; review option clause for quantity variation.

What documents are required for vendor code creation in this tender

Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and a Data Sheet for offered products. If bidding through authorized distributor, include OEM authorization with contact details. Provide proof of three-year govt/PSU procurement experience and turnover statements for the last three financial years.

What is the scope of supply for the Ahmedabad display tender 2025

Scope covers Supply, Installation, Testing, Commissioning, and Training of operators for FLEX banners, acrylic vinyl prints, LED light boards, ACP boards, and focus lights. The bid must include data sheets, and ensure OEM or OEM-certified installation personnel handle commissioning and training.

What is the required govt/PSU experience for bidders in this tender

Bidders or their OEMs must have three years of regular manufacturing and supply of similar category products to Central/State Govt Organizations or PSUs. Submit copies of contracts showing quantity shipped in each year; for bunch bids, the primary product must meet the criterion.

When is the delivery period and how are extensions calculated

Delivery starts from the original delivery order date; option clause allows up to 25% quantity variation. Extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original period.

What are the data sheet requirements and mismatch penalties

Upload Data Sheet of offered products; mismatches between data sheet and bid parameters may lead to rejection. Ensure all technical parameters align with product offerings and certifications; no deviation from stated specs.

What are the OEM authorization requirements for this tender

If bidding through distributors, provide OEM authorization/certificate including name, designation, address, email, and phone. Installation and commissioning must be performed by OEM-certified personnel or OEM-authorized resellers.

What standards or certifications are expected for the display items

The tender requires ISI/ISO compliance where applicable; ensure product data sheets reflect any standard certifications. While specific standards are not listed, vendors should align with typical govt procurement expectations for display hardware and LED equipment.

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