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Western Coalfields Limited Bus Hiring Tender Nagpur Maharashtra 32-Seater Non-AC 2 Years 341 Days 7 KM/L 100 KM/D

Bid Publish Date

19-Feb-2026, 5:10 pm

Bid End Date

02-Mar-2026, 10:00 am

EMD

₹30,200

Value

₹48,17,608

Location

NAGPUR , MAHARASHTRA

Progress

Issue19-Feb-2026, 5:10 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

Western Coalfields Limited, under Coal India Limited, seeks a non AC 32-seater diesel bus for shift manpower transport to a quarry in Nagpur, Maharashtra. The contract spans 2 years 341 days per year, with an average daily run of 100 KM. The fleet must include 3 drivers and meet the stated daily running and fuel efficiency expectations (7 KM per litre). The estimated contract value is ₹4,817,608 and the EMD is ₹30,200. The procurement emphasizes operational reliability for quarry shifts, with a 25% contract quantity/duration adjustment allowed during award or post-award modification.

Technical Specifications & Requirements

  • Vehicle type: Non AC 32-seater diesel bus for shift transportation to quarry sites.
  • Delivery/operational profile: 2 years 341 days/year with average 100 KM/day.
  • Crew: 3 drivers required for ongoing service coverage.
  • Fuel efficiency: 7 KM per litre fuel consumption target.
  • Contract value: ₹4,817,608 (estimated), with EMD ₹30,200.
  • Terms: Optional quantity/duration adjustment up to ±25%; bid acceptance binding on revised terms.
  • Location: Nagpur, Maharashtra (440001); service to quarry transportation within regional boundaries.
  • BOQ: No line items available in the provided data; scope inferred from vehicle and service requirements.
  • Compliance: No explicit standards listed; bidders must interpret routine fleet and driver compliance and safety expectations.

Terms, Conditions & Eligibility

  • EMD: ₹30,200 (paid as per bid terms).
  • Duration flexibility: Quantity/duration adjustments up to ±25% at contract issue or post-award, bidder acceptance required.
  • Experience/qualification: Not explicitly stated; bidders should demonstrate vehicle hire experience and driver management capability for quarry transport.
  • Payment terms: Not specified in data; respond to standard procurement practice with milestone-based payments aligned to service delivery.
  • Documentation: GST, PAN, fleet details, driver licenses, vehicle RCs, and insurance records likely required per standard terms; exact docs not specified.
  • Penalty/warranty: Not specified; bidders should prepare for standard performance/regulatory penalties and ongoing maintenance considerations.

Key Specifications

  • Vehicle: Non AC 32-seater diesel bus

  • Distance/usage: 100 KM/day average, 2 years 341 days/year

  • Fuel efficiency: 7 KM per litre

  • Drivers: 3 per shift

  • Estimated value: ₹4,817,608

  • EMD: ₹30,200

  • Location: Nagpur, Maharashtra

  • Contract flexibility: ±25% quantity/duration

Terms & Conditions

  • EMD required: ₹30,200 and bid security compliance

  • Contract duration allows ±25% adjustment after award

  • Delivery and operation in Nagpur quarry transport context

Important Clauses

Payment Terms

Not explicitly specified; bidders should anticipate milestone-based payments aligned to service delivery and verify with issuing authority.

Delivery Schedule

Service begins upon contract award; exact start date not provided in data; ensure readiness for 2 years 341 days/year operation.

Penalties/Liquidated Damages

No explicit LD details provided; bidders should assume standard penalties for non-performance and vehicle non-availability as per procurement norms.

Bidder Eligibility

  • Demonstrated experience in hiring/operating passenger transport vehicles for industrial sites

  • Fleet capable of sustaining 100 KM/day with 7 KM/L fuel efficiency

  • 3 licensed drivers per shift with valid driving licenses and background checks

Documents 8

GeM-Bidding-9014053.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle hiring contracts

4

Financial statements or turnover evidence for last 2–3 years

5

EMD submission proof (DD/online remittance receipt)

6

Vehicle registration certificates (RCs) for the 32-seater bus

7

Insurance documents for vehicle and driver

8

OEM authorizations or fleet compliance documents (if applicable)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the bus hire tender in Nagpur Maharashtra 2026?

Bidders must submit EMD of ₹30,200, GST and PAN, fleet details, driver licenses, RCs, and insurance. The contract allows ±25% quantity/duration adjustment; ensure readiness for 2 years 341 days/year with 100 KM daily usage and 7 KM/L fuel efficiency.

What documents are required for the Nagpur bus hire procurement?

Submit GST certificate, PAN card, experience certificates for similar transport contracts, financial statements, vehicle RCs, insurance, and EMD proof. Include driver licenses and fleet roster, plus any OEM authorizations if applicable to ensure eligibility.

What are the key technical specifications for the bus hire?

Non AC 32-seater diesel bus with ~100 KM/day operation, fuel efficiency target of 7 KM/L, and 3 drivers per shift. Estimated contract value around ₹4,817,608 with EMD ₹30,200; no BOQ items listed; align with quarry transport requirements in Nagpur.

What are the payment terms for the bus transport contract?

Exact payment terms are not specified; bidders should prepare for milestone-based payments aligned to service delivery, with standard procurement practices and compliance to applicable financial regulations. Confirm terms during bid submission with issuing authority.

How does the ±25% contract adjustment work for this tender?

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and post-award, requiring bidders to accept revised terms. Plan contingencies for fleet scaling and staffing to meet potential adjustments.

What is the minimum experience required for bidders in Nagpur transport tenders?

No explicit experience threshold is stated; bidders should demonstrate prior experience in industrial transport services, fleet management, and driver governance for quarry or shift-based operations to satisfy eligibility.

What standards or compliance should the fleet meet for this procurement?

While no explicit standards are listed, ensure compliance with standard fleet safety, vehicle maintenance, driver licensing, insurance, and regulatory requirements typical for industrial transport services in Maharashtra.

When is the contract for the Nagpur bus hire expected to commence?

Start date details are not provided in the information; bidders should be prepared for immediate readiness upon award and finalize schedules in accordance with contracting authority guidance.