FABRICATION AND FITMENT OF CUSTOMIZED WORKSTATION
Indian Coast Guard
PONDICHERRY, PUDUCHERRY
Posted:
18 March 2026
Closed:
8 April 2026
GEM
GEM
Indian Air Force Customized Workstation Tender 2026 - IAF Procurement with EMD ₹24,780
Bid Publish Date
16-Jun-2026, 9:41 am
Bid End Date
04-Jul-2026, 1:00 pm
EMD
₹24,780
Location
AMBALA , HARYANA
Progress
Issue16-Jun-2026, 9:41 am
AwardPending
Quantity
28
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Indian Air Force invites bids for the Customized Workstation category, covering Supply, Installation, Testing, Commissioning and operator training with any required statutory clearances. The tender requires an EMD of ₹24,780 and contemplates scope adjustments via an option clause allowing up to ±25% quantity changes at contracted rates. Delivery timing aligns with contract schedules, with sample approval precedents affecting bulk production timelines. The absence of BOQ items indicates a framework for supplier-provided configurations meeting buyer specifications. This procurement aims to ensure compatible, government-ready workstations for military use, including pre-approval sample processes and post-award modifications as needed. Unique elements include the advance sample approval process and the risk-sharing extension for delivery timelines when approvals delay.
Technical Specifications & Requirements
- Scope of supply includes Supply, Installation, Testing, Commissioning of customized workstations and operator training plus any required statutory clearances.
- Advance sample must be submitted within 5 days of award; buyer to approve or list modifications within 7 days; bulk supply aligned to the approved sample.
- If buyer delays approval, the delivery period may be refixed with no LD for the delay; if samples deviate, buyer may require fresh samples or terminate.
- Terms mandate full cost coverage in bid price, including any installation and training components.
- No BOQ items available, suggesting a specification-driven proposal from bidders.
- Compliance with required documents as per bid, including certificates, is mandatory to avoid rejection.
Terms, Conditions & Eligibility
- EMD: ₹24,780; specify payment method per bid document.
- Option Clause: 25% quantity variation during contract and currency of contract, with delivery timeframe adjustments.
- Delivery & Penalties: Delivery starts from last date of original order; potential schedule shifts if approvals lag; LD details not specified in provided terms.
- Documentation: Bid must include certificates and documents sought in ATC/Corrigendum; samples and approvals are mandatory.
- Scope: Include supply, installation, testing, commissioning, and operator training; statutory clearances if any.
- Compliance with terms is mandatory for bid acceptance and contract award.
Key Specifications
-
Scope: Supply, Installation, Testing, Commissioning of customized workstation units
-
Training: Operator training included
-
Advance sample: submit within 5 days of award; buyer approves or lists modifications within 7 days
-
Delivery impact: delays in sample approval may extend delivery period; no LD if buyer delays
-
Documentation: Must upload all required certificates and bid documents; samples to be provided free of cost if required by contract
Terms & Conditions
-
EMD amount ₹24,780 and specified payment method in bid documents
-
Option clause allows ±25% quantity changes during and after contract
-
Advance sample approval process with 5-day submission and 7-day modification cycle
Important Clauses
Payment Terms
Bid must indicate EMD ₹24,780 and adhere to payment terms as per ATC; no LD specified for buyer delays in sample approval
Delivery Schedule
Delivery period linked to original order date; additional time calculated as (increase in quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined; delivery adjustments possible without LD if delay stems from buyer sample approval
Bidder Eligibility
-
Proven experience with customized workstation supply, installation, and training to government or defense agencies
-
Financial capability to support project scope with auditable statements
-
Possession of necessary certifications/certificates as per bid documents and ATC
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Customized Workstation
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9308144.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Posted:
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Closed:
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Closed:
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Closed:
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Posted:
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Closed:
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for similar customized workstation projects
4
Financial Statements (latest audited) or turnover details
5
EMD payment receipt or bank guarantee document
6
Technical bid documents showing compliance with scope
7
OEM authorization letter (if bidding as an authorized partner)
8
Any statutory clearances or certifications requested in ATC/Corrigendum
Frequently Asked Questions
How to bid for the Indian Air Force customized workstation tender in 2026
Bidders must submit the EMD of ₹24,780 along with GST, PAN, and experience certificates. Provide advanced samples within 5 days of award and comply with the 7-day modification cycle. Ensure installation, testing, commissioning, and operator training are included and upload all required ATC documents.
What documents are required for the IAF workstation procurement bid 2026
Required documents include GST registration, PAN, recent financial statements, experience certificates for similar projects, OEM authorizations if applicable, and all certificates demanded in the ATC/Corrigendum. Samples, if requested, must be supplied free of cost for testing and approval.
What is the delivery timeline and sample approval process for the IAF bid
Advance samples must be submitted within 5 days of award. Buyer will approve or request modifications within 7 days. If approval is delayed, the delivery period may be adjusted, with no LD for buyer-caused delays; major deviations may lead to contract termination.
What are the key eligibility criteria for the IAF workstation tender
Proven experience in supplying customized workstations, demonstrated financial capacity through audited statements, and compliance with bid-specific certificates. Vendors should be able to deliver installation, testing, commissioning, and operator training per contract scope.
How does the 25% option clause affect contract quantities
The purchaser may increase or decrease quantity up to 25% at contracted rates both before and during the contract, with delivery time adjusted proportionally as per the formula specified, ensuring minimum 30 days added time if necessary.
What payment terms are expected for the IAF workstation contract
Payment terms are defined in the bid document ATC; typically include execution of installation and training milestones, with EMI/advance payment conditions as per contract. Ensure to verify exact percentages and timelines in the final ATC.
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Documents 4
GeM-Bidding-9308144.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS