Indian Army Venue Prep Catering and Publicity Tender Baramulla Jammu & Kashmir 2026
Bid Publish Date
13-Oct-2026, 1:37 pm
Bid End Date
23-Oct-2026, 2:00 pm
EMD
₹22,500
Value
₹7,50,000
Location
Progress
Key Highlights
- • Must be a registered Sadbhavana dealer at HQ 15 Corps to qualify
- • EMD ₹22,500; estimated contract value ₹7.5 lakh
- • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Delivery/compliance tests determine bid opening eligibility
- • Potential for contract termination and debarment for violations
- • ATC penalties and recovery provisions aligned with Government terms
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a multi-facility event procurement in Baramulla, Jammu & Kashmir (193101). The scope covers venue preparation, catering for participants and guests, guest hospitality and felicitation, branding and publicity, photography/videography, event registration for a job fair, CV collection, medical first aid, sanitation, and contingency arrangements. Estimated value is ₹7,50,000 with an earnest money deposit of ₹22,500. Only registered Sadbhavana dealers at HQ 15 Corps are eligible, and the award hinges on compliant samples and adherence to ATC terms. Expect a single, consolidated contract covering eight items with non-disclosed BOQ specifics.
Technical Specifications & Requirements
- No explicit technical specifications published in the tender text; critical data points include the estimated value ₹7.50 lakh and EMD ₹22,500.
- Required bidder documents to initiate procurement: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- ATC highlights that bids must meet quality checks, samples must be found compliant, and only technically compliant bids will have their items opened.
- Delivery/collection compliance will be enforced; bidders must collect/handle items if rejected, within seven days of bid rejection on GeM.
- Security and eligibility constraints emphasize Sadbhavana dealers’ eligibility and potential contract termination for violations.
Terms, Conditions & Eligibility
- EMD: ₹22,500; required per bid for vendor code creation on GeM.
- Documents: PAN, GSTIN, cancelled cheque, EFT Mandate.
- Eligibility: only registered Sadbhavana dealers at HQ 10 Sector Rashtriya Rifles; strict acceptance and rejection rules for samples.
- Penalties: contract termination on violation; forfeiture of dues; debarment from future tenders.
- Delivery: terms require timely arrival of items/services to the specified location before bid opening; post-award collection and compliance duties lie with bidders.
- Payment terms and additional ATC penalties will be defined in the final contract.
Key Specifications
-
Venue preparation, catering, hospitality, branding, publicity, photography/videography, job fair registration, CV collection, medical first aid, sanitation, contingency arrangements
-
Estimated value: ₹7,50,000; EMD: ₹22,500
-
Location: Baramulla, Jammu & Kashmir 193101
-
Eligibility: only registered Sadbhavana dealers at HQ 15 Corps
-
No explicit technical standards or product specs published in the tender text
Terms & Conditions
-
EMD of ₹22,500 required for bid submission
-
Eligibility restricted to Sadbhavana dealers at HQ 15 Corps
-
Non-compliance leads to bid rejection or contract termination
Important Clauses
Payment Terms
Payment terms to be defined in the contract; penalties for non-compliance and possible forfeiture of payments per ATC
Delivery Schedule
Items/services must reach location before bid opening; bidders responsible for collection if rejected; seven-day collection window
Penalties/Liquidated Damages
Contract termination for violations; forfeiture of dues and debarment from future tenders
Bidder Eligibility
-
Registered Sadbhavana dealer at HQ 15 Corps
-
Compliance with GeM submission requirements (PAN, GSTIN, EFT Mandate)
-
Capability to deliver event facilities including catering, branding, and medical support at Baramulla
Tender Data
Bid Details
Quantity
8
Category
Venue Prep
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Venue Prep , Catering for participants guests , Guest hospitality and felicitation , Branding and Publicity , Photography videography event doc , Job Fair arrng regn CV Facility , Medical first aid sanitation misc arrngs , Contingency unforeseen expdr
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
BARAMULLA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BARAMULLA | BARAMULLA | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9940337.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Venue Prep
Venue Prep
Catering for participants guests
Catering for participants guests
Guest hospitality and felicitation
Guest hospitality and felicitation
Branding and Publicity
Branding and Publicity
Photography videography event doc
Photography videography event doc
Job Fair arrng regn CV Facility
Job Fair arrng regn CV Facility
Medical first aid sanitation misc arrngs
Medical first aid sanitation misc arrngs
Contingency unforeseen expdr
Contingency unforeseen expdr
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Venue Prep | Venue Prep | 1 | job | ssgill-259 | 15 | |
| 2 | Catering for participants guests | Catering for participants guests | 1 | job | ssgill-259 | 15 | |
| 3 | Guest hospitality and felicitation | Guest hospitality and felicitation | 1 | job | ssgill-259 | 15 | |
| 4 | Branding and Publicity | Branding and Publicity | 1 | job | ssgill-259 | 15 | |
| 5 | Photography videography event doc | Photography videography event doc | 1 | job | ssgill-259 | 15 | |
| 6 | Job Fair arrng regn CV Facility | Job Fair arrng regn CV Facility | 1 | job | ssgill-259 | 15 | |
| 7 | Medical first aid sanitation misc arrngs | Medical first aid sanitation misc arrngs | 1 | job | ssgill-259 | 15 | |
| 8 | Contingency unforeseen expdr | Contingency unforeseen expdr | 1 | job | ssgill-259 | 15 |
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Any additional vendor code creation documents per GeM Portal
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Baramulla venue prep tender in 2026?
To bid, register as a Sadbhavana dealer at HQ 15 Corps, prepare PAN, GSTIN, cancelled cheque, and EFT Mandate, and submit through GeM. Ensure samples meet quality checks, and be ready for pre-award sample verification before tech evaluation opens.
What documents are required for the Indian Army event tender in Baramulla?
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Additional vendor code documents may be requested by GeM; ensure all documents are legible and up-to-date for timely processing.
What is the EMD amount for this Baramulla procurement?
The EMD for this Baramulla procurement is ₹22,500. Payable via bank transfer or approved online methods; ensure receipt is uploaded with bid to avoid rejection during technical opening.
What are the eligibility criteria for this Army event bid in Jammu & Kashmir?
Eligibility requires registration as a Sadbhavana dealer at HQ 15 Corps, compliance with GeM ATC terms, and capability to deliver venue prep, catering, branding, and medical support as part of the eight-item scope.
What delivery commitments are required for Baramulla event services?
Bids must ensure timely arrival of services at the Baramulla location before technical evaluation opens; post-award, the contractor must arrange seven-day collection for any rejected items from GeM.
How will penalties be imposed for contract violations in this tender?
Violations can lead to contract termination, forfeiture of outstanding dues, and debarment from future defence tenders; penalties are enforced as per the ATC terms and government regulations.
What is the estimated contract value for the Baramulla event procurement?
The tender targets an estimated contract value of ₹7,50,000, with an EMD of ₹22,500; bidders should factor logistics, catering, branding, and medical support into their pricing.
What items are included in the eight BOQ categories for this tender?
BOQ lists eight items across venue prep, catering, hospitality, branding, publicity, photography, job fair support, and medical/sanitation services; exact sub-items are not disclosed and will be clarified in contract documents.