Northern Railway General Purpose Machinery and Spindle Oils (V2) IS 493 (Q3) Tender Lucknow Uttar Pradesh 2026
Bid Publish Date
03-Oct-2026, 1:42 pm
Bid End Date
13-Oct-2026, 2:00 pm
Location
Progress
Tender Overview
Organization: Northern Railway (Indian Railways) seeks supply of General purpose Machinery and Spindle Oils (V2) conforming to IS 493 (Q3). Location is Lucknow, Uttar Pradesh 226001. No BOQ items listed; estimated value not disclosed; scope limited to the supply of goods. Key differentiator includes mandatory BIS OEM eligibility and prior accepted supply proof with central/state government/PSU references. The tender emphasizes authorization, after-sales support, and option to adjust quantity up to 25% during contract. This creates flexibility for volume adjustments while maintaining contracted rates.
Technical Specifications & Requirements
- Product category: General purpose Machinery and Spindle Oils (V2) conforming to IS 493 (Q3).
- Standards: IS 493 (Q3) compliance; BIS OEM eligibility.
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not mandated unless ATC specifies.
- Scope: Supply of Goods only; no installation or commissioning included unless stated.
- Eligibility: Only BIS OEM or authorized dealers; provide proof of supply of similar category products for 20% of bid quantity in any one of the last three financial years to a Central/State govt organization/ PSU/public listed company.
Terms, Conditions & Eligibility
- EMD/Security: Not disclosed in the provided terms.
- Delivery: Delivery period terms reference option-based quantity increase up to 25%; actual lead times to be calculated per contract.
- Payment: Not explicitly defined in the data; standard procurement terms likely apply.
- Documentation: Submit OEM authorization, past performance contracts, and quantity proof; forged documents lead to debarment.
- Inspection: Post-Receipt Inspection at consignee site; NA for pre-dispatch inspection unless ATC specifies.
- Vendor scope: Scope limited to supply only; after-sales support obligations apply if OEM provides them.
Key Specifications
-
Product/service: General purpose Machinery and Spindle Oils (V2)
-
Standard: IS 493 (Q3) compliant
-
Category: Oil/Lubricant supply for railway machinery
-
Eligibility: BIS OEM or authorized dealers; 20% of bid quantity proven supply in last 3 FY
-
Inspection: Post-Receipt Inspection at consignee site; pre-dispatch inspection not mandated unless ATC
Terms & Conditions
-
Eligibility requires BIS OEM or authorized dealer with proven supply of 20% bid quantity in last 3 financial years
-
Option clause allows quantity variation up to 25% during contract at contracted rates
-
Post-receipt inspection at consignee site; pre-dispatch inspection only if ATC specifies
Important Clauses
Payment Terms
Payment terms are not explicitly defined in the data; bidders should expect standard govt terms and verify in ATC
Delivery Schedule
Delivery period may be extended proportionally with increased quantity; minimum 30 days, subject to original delivery period
Penalties/Liquidated Damages
Not specified in data; bidders should review ATC for LD/penalty details
Bidder Eligibility
-
BIS OEM or authorized dealer eligibility
-
Proof of supply of similar products for 20% bid quantity in last 3 financial years
-
Contractual experience with Central/State Govt Organization/PSU/public listed company
Tender Data
Bid Details
Quantity
20
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
General purpose Machinery and Spindle Oils (V2) Conforming to IS 493 (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar | 226005,Stores Depot, DyCMM Office, Near Loco Workshop,Northern Railway, Charbagh, Lucknow - 226005 | Lucknow | Uttar Pradesh | 226005 | 20 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9980535.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates showing prior supply of similar products
Financial Statements (last 3 years) or turnover details
EMD/Security Deposit submission proof (if applicable)
Technical bid/documentation showing IS 493 (Q3) compliance
OEM Authorization/Dealership Certification (BIS OEM or authorized dealer)
Evidence of successful supply to Central/State Govt/PSU/Public Listed Company (last 3 financial years)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for spindle oils BIS OEM tender in Lucknow Uttar Pradesh 2026?
Bidders must be BIS OEM or authorized dealers and provide OEM authorization, IS 493 (Q3) compliance documentation, GST, PAN, and experience proving 20% bid quantity supplied in the last three financial years to govt/PSU/public listed entities. Include proof of successful supply with contract copies and comply with post-receipt inspection requirements.
What documents are required for IS 493 (Q3) spindle oil tender in Lucknow?
Submit GST registration, PAN, experience certificates of similar supply, financial statements for last 3 years, OEM authorization, IS 493 (Q3) compliance certificates, and evidence of supply to govt/PSU. Include EMD proof if applicable and bid-specific authorization from BIS OEM.
What are the delivery terms for Northern Railway spindle oil procurement?
Delivery terms allow quantity variations up to 25% with contracted rates. Delivery timelines start after the original delivery order date. If extended, additional time is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure post-receipt inspection readiness at consignee site.
What standards and certifications are required for this oil tender?
Bidders must provide IS 493 (Q3) compliance and proof of BIS OEM authorization. Oil products should meet railway-grade quality expectations and be supported by certification from relevant bodies. Include supplier quality assurances and any additional railway-specific testing requirements.
What is the eligibility criterion for previous supply experience?
Submit contracts proving supply of similar oils for 20% of bid quantity in a single financial year to govt/PSU/public listed firms. Purchase orders alone are insufficient; provide corroborating invoices and completion certificates indicating actual delivery quantities.
What inspection process should bidders anticipate for this tender?
Post-receipt inspection will be conducted at the consignee site before acceptance. Pre-dispatch inspection is not required unless ATC specifies. Prepare for surveillance by designated inspection agencies as per buyer terms and ensure traceable lot identification.
What is the scope of supply for this railway tender?
Scope is limited to the supply of spindle oils General purpose Machineries (V2); installation and commissioning are not included unless explicitly stated. Ensure packaging, labeling, and transport meet railway guidelines and IS 493 (Q3) conformity.
How does quantity adjustment work during the contract term?
The purchaser may increase/decrease quantity by up to 25% at contract rates. If exercised during extended delivery, time is recalculated: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential extension to the original delivery period.